Top Project Coordinator Jobs in Toronto

Coordinates continuous improvement initiatives across Customer Operations by maintaining project pipelines, trackers, dashboards, documentation, and executive reports. Monitors milestones, action items, dependencies, risks, and deliverables while following up with cross-functional owners. Facilitates project meetings, documents lessons learned and best practices, identifies process roadblocks, and supports operational knowledge sharing and standardization.

Coordinates customer technology projects, conducting site walks for physical security, network, and structured cabling installations. Documents site conditions, risks, quantities, pathways, power, access, and infrastructure to support estimates and scopes of work. Assists with installation planning, materials, scheduling, proposals, customer updates, issue resolution, and coordination among technical teams, installers, MSP specialists, and AI consultants. The role is primarily office-based in Richmond Hill with regular field visits across Ontario.

Supports Project Managers by coordinating project scope, schedules, budgets, resources, documentation, meetings, risks, issues, action items, reporting, and governance. Maintains project plans and artifacts, tracks progress and variances, coordinates stakeholders and vendors, supports resource planning, and assists with project closure, lessons learned, and final documentation.

Supports large-scale hospital capital and redevelopment projects from inception through completion. Coordinates project meetings, end-user deliverables, communications among hospital stakeholders, consultants, and construction teams, document reviews, administrative processes, and project lifecycle documentation. The role assists senior project managers in maintaining schedules, meeting hospital objectives, and adapting to changing project timelines and scope.

Plans and oversees moderately complex projects from scope definition through delivery. Develops schedules, budgets, resource plans, and risk mitigation strategies; monitors progress, quality, compliance, and team performance; communicates status; manages vendors; and maintains client relationships, expectations, and satisfaction.

Plans and delivers moderately complex projects within scope, schedule, budget, and requirements. Defines project scope and deliverables, develops schedules, manages resources and risks, monitors progress, leads project teams, oversees vendors, ensures regulatory and safety compliance, communicates status, and maintains client relationships while resolving issues and supporting client satisfaction.

Provides project and process support for IT Security and Business Resilience initiatives. Responsibilities include modeling workflows, documenting SDLC and Agile processes, defining interactions between risk and support teams, assessing operational inefficiencies, and representing Risk Line 1b in project governance meetings. The role requires coordinating cross-functional teams, maintaining process documentation, supporting project governance, and helping design target-state operating models.

Coordinates construction projects by liaising with field staff, customers, suppliers, and engineering consultants; ordering materials and equipment; supporting estimates, budgets, change orders, billing, permits, purchase orders, documentation, and project closeout. The role also ensures safety and quality standards, assists project managers, manages small jobs, updates customer portals, and prepares electrical manuals.

Plans and oversees moderate-complexity projects from scope definition through delivery. Develops schedules, budgets, resource plans, and risk mitigation strategies; monitors timelines, costs, quality, compliance, and task completion. Coordinates project teams and vendors, communicates status, and manages client relationships, expectations, issues, and satisfaction while ensuring projects meet contractual requirements.

Coordinates construction project planning, documentation, schedules, meetings, procurement, subcontract administration, change management, reporting, and stakeholder communication. Tracks action items, supports risk resolution, monitors progress, and helps project teams meet safety, quality, schedule, and delivery objectives. The site-based role requires strong organization, communication, follow-through, problem-solving, and proficiency with Microsoft Office and project management software.

Coordinates the Ancillary Partnerships and Business Development department, including administrative processes, project tracking, vendor communication, meetings, documentation, contracts, reporting, revenue initiatives, approvals, and finance reconciliation. The role serves as the department’s primary contact, supports cross-functional collaboration, monitors timelines and contractual obligations, and helps advance partnership and ancillary revenue projects. This is a hybrid, 12-month contract with possible extension.

Coordinates digital client projects from initiation through delivery, managing schedules, resources, scope, budgets, meetings, risks, documentation, and stakeholder communications. Partners with Design, Technology, Strategy, and client teams to maintain project momentum, synthesize feedback, support workshops, and deliver high-quality outcomes across agile and multi-phase implementations.

Coordinates IT projects throughout the project management lifecycle, including schedules, risks, issues, action items, reporting, financial tracking, and reconciliations. Supports Project Managers, coordinates smaller initiatives, provides technical guidance, and contributes to planning, compliance, resourcing, and budgeting. The role requires knowledge of software development and enterprise development concepts, with occasional after-hours or weekend support.

Coordinate integrated marketing projects from planning through closeout. Maintain schedules, assignments, documentation, budgets, timelines, milestones, and deliverables; track risks and dependencies; coordinate cross-functional resources; facilitate meetings; communicate status updates; support workflow consistency and process improvements; and escalate issues, delays, and capacity concerns. The role supports Client Success, Strategy, Media, Creative, and Marketing Technology teams in a remote, fast-paced agency environment.

Coordinates medical communications projects from planning through completion, tracking timelines, budgets, resources, deliverables, documentation, risks, and client communications. Assigns work across multidisciplinary digital production teams, supports briefs and Statements of Work, monitors financials, manages scope changes, leads postmortems, and identifies process improvements. The role requires strong project coordination, client service, communication, organization, and time-management skills, with experience managing digital or healthcare projects in an interactive agency.

Coordinates web and mobile app testing, regression testing, UAT, bug reporting, documentation, and small digital projects from discovery through launch. Maintains Confluence knowledge content, user guides, release materials, and troubleshooting documentation. Collaborates with HQ, developers, business stakeholders, and Canadian teams to track timelines, risks, approvals, issue resolution, communications, and post-launch stabilization. Supports digital platform quality, usability, adoption, and continuous improvement.

Coordinates web and mobile app testing, regression and release validation, bug reporting, UAT, documentation, training content, and small digital projects from discovery through post-launch. Maintains Confluence knowledge bases, communicates with HQ and Canadian business teams, tracks timelines and dependencies, supports approvals and sign-off, and helps improve digital platform quality, usability, and adoption.

Coordinate architecture and design projects by facilitating communication among clients, contractors, consultants, and internal teams. Prepare agendas, minutes, presentations, project plans, proposals, contracts, and project documentation. Manage digital submissions, file transfers, material samples, sample boards, and project databases. Support workflow improvements and project milestones while developing knowledge of the AEC project lifecycle.

Coordinate preconstruction projects from design through permitting and tender. Responsibilities include issuing consultant RFPs, comparing quotes, supporting contract documentation, reviewing architectural and engineering drawings, maintaining schedules, tracking permits and tender deliverables, leading progress meetings, coordinating client follow-ups, and entering consultant commitments and reconciling invoices in Procore.

Coordinates digital medical communications projects from planning through completion, tracking timelines, budgets, resources, deliverables, risks, and project documentation. Serves as a communication point for clients and multidisciplinary teams, including design, animation, software development, UX, and quality assurance. Supports briefs, statements of work, financial monitoring, scope changes, postmortems, and process improvements while ensuring projects remain on time and within budget.

Supports construction project delivery through document control, RFIs, submittals, RFQs, change orders, cost tracking, scheduling, contract documentation, meeting coordination, and project reporting. Works with project managers, field teams, subcontractors, consultants, and clients to maintain accurate information, identify schedule or contractual issues, and support timely project execution.

Provides remote administrative and operational support to a business owner across multiple ventures. Responsibilities include monitoring solar and battery projects, tracking tasks and payments, managing calendars across time zones, coordinating travel, communicating with stakeholders, prioritizing workflows, and maintaining project records. The role requires strong organization, communication, independence, attention to detail, and familiarity with productivity, CRM, and project-tracking tools.

Supports Project Managers in planning, scheduling, coordinating, and controlling utility construction projects involving overhead electrical lines. Responsibilities include safety and quality oversight, cost tracking, estimating, contract administration, quantity take-offs, progress reporting, document control, vendor coordination, procurement, and monitoring project schedules. The role requires interpreting electrical and construction drawings, managing field information, and maintaining client, supplier, and subcontractor relationships.

Coordinates Digital Learning Team projects, Meditech orientations, onboarding, operational upgrades, documentation optimization, downtimes, and education initiatives. Maintains project plans, schedules, budgets, reports, training environments, stakeholder databases, supplies, invoices, payroll data, and equipment schedules. Facilitates meetings, supports change management and adoption, develops learning resources, and serves as a central information contact while assisting with departmental goals and reporting.

Supports multidisciplinary project managers with planning, scheduling, documentation, financial tracking, risk monitoring, stakeholder coordination, reporting, meetings, project controls, invoicing, forecasting, and process improvement. The role is designed for a recent graduate seeking to build a project management career in an engineering and consulting environment.