Top Project Coordinator Jobs in Toronto

Supports medical communications projects from initiation through closeout by maintaining timelines, milestones, documentation, status reports, meetings, resource schedules, expenses, and project data. Assists with medical, legal, and regulatory review workflows, audits, invoicing, revenue reporting, and client programs. Collaborates with Client Engagement and Production teams, tracks risks and deliverables, and escalates issues under the guidance of project managers.

Supports medical communications projects from initiation through closeout by maintaining timelines, milestones, documentation, status reports, meetings, resource schedules, expenses, and project data. Assists with medical, legal, and regulatory review workflows, audits, invoicing, revenue reporting, and client coordination. The role requires strong organization, communication, attention to detail, and proficiency with Microsoft Office and project management systems.

Coordinate BIM models throughout construction projects, including creation, maintenance, integration, auditing, clash detection, and multidisciplinary coordination. Develop BIM Execution Plans, manage project data and documentation, support BIM workflows, train team members, and recommend process improvements. The role collaborates with architects, engineers, contractors, and project teams and requires proficiency in Revit, Navisworks, and AutoCAD, construction experience, electrical knowledge, and CPIC clearance.

Coordinates operational technology projects from planning through delivery, including schedules, budgets, documentation, risks, quality activities, maintenance windows, stakeholder communications, contracts, procurement, purchase orders, and expense tracking. Supports property, business, technical, Legal, and Procurement teams to deliver projects on time, within scope, and on budget.

Supports planning, coordination, scheduling, budgeting, procurement, quality assurance, risk management, documentation, and stakeholder communication for mechanical, HVAC, ventilation, and controls projects. Works with service and project managers to define scopes, review drawings and supplier documents, track deliverables, facilitate meetings, assess results, and improve project management processes.

Coordinates the full lifecycle of telematics projects, including proposals, contracts, product orders, installations, customer training, portal updates, support tickets, invoicing, troubleshooting, and profitability reporting. The role collaborates across departments, presents solutions to customers, provides ongoing support, and travels to customer sites and local branches in the United States or Canada as needed.

Coordinate digital and AI projects from inception through delivery across client engagements. Responsibilities include maintaining schedules, milestones, budgets, resources, and scope; coordinating cross-functional teams and client meetings; tracking action items and risks; supporting deliverables and workshops; synthesizing client feedback; and preparing project status reports and documentation.

Coordinates furniture projects from planning and procurement through installation, commissioning, training, and documentation. Supports project managers, collaborates with clients, consultants, vendors, and trade partners, coordinates FF&E requirements, prepares procurement documents, sources products, tracks budgets and deliverables, reports progress, reviews site conditions, and compiles project records and manuals. The role requires commercial, healthcare, or ICI furniture project coordination experience and proficiency with Microsoft Office and project-management software.

Coordinates hardware projects from initiation through closeout, supporting schedules, documentation, stakeholder communication, client-site deployments, vendor coordination, risk escalation, logistics, reporting, and task completion. The role helps maintain project scope, timelines, budgets, governance, and compliance while supporting project meetings, status updates, lessons learned, and process improvements.

Supports construction project delivery through document control, RFIs, submittals, RFQs, change orders, cost tracking, scheduling, contract and drawing review, meeting coordination, and project reporting. Works with project managers, field teams, subcontractors, consultants, and clients to maintain accurate information, identify risks and delays, and support contractual and operational requirements.

Supports construction management teams by maintaining project documentation, schedules, budgets, contracts, change orders, RFIs, issues, risks, drawings, vendor qualifications, and trade quotes. Coordinates meetings, prepares minutes and RFPs, tracks consultant and trade deliverables, and produces progress reports for executive and board stakeholders. The role requires construction documentation knowledge, proficiency with Microsoft Office and project management software, and the ability to understand architectural and engineering drawings.

Supports Project Managers throughout project lifecycles by coordinating contracts, schedules, budgets, resources, reporting, proposals, documentation, meetings, and close-out activities. The role manages project information across multidisciplinary architecture, engineering, and construction teams, communicates with stakeholders, supports bidding and business development, and helps maintain quality, compliance, and financial accuracy across multiple initiatives.

Coordinate the post-sale customer journey, clinical onboarding, contracts, renewals, device upgrades, recalls, and customer communications. Manage cross-functional projects that improve Customer Success and Clinical Operations, including workflow automation, bottleneck reduction, and process adoption. Maintain accurate records, escalate clinical or technical issues, and act as a customer contact. The role is hybrid in Mississauga and requires strong organization, communication, empathy, documentation, and process improvement skills.

Supports construction project superintendents with on-site operations, crew and equipment coordination, scheduling, contractor and owner liaison, documentation, material ordering, safety compliance, incident reporting, and quality enforcement. Maintains daily site records, supports safety meetings and investigations, resolves operational issues, and helps ensure work meets contract, legal, environmental, and occupational health requirements.

Supports the planning and delivery of heavy civil and transportation construction projects. Coordinates crews, subcontractors, suppliers, stakeholders, documentation, production tracking, quality requirements, contract administration, cost reporting, safety compliance, and project records. The role works with project managers and field teams to ensure safe, compliant, and efficient execution for MTO, public-sector, and ICI clients.

Coordinates multiple construction and renovation projects in active hospital environments. Supports project planning, scope definition, procurement documentation, quality management, stakeholder meetings, contractor and vendor coordination, project walkthroughs, timeline and deliverable monitoring, budget tracking, and invoice approvals. The role also maintains project management tools, monitors work quality, and assists with redevelopment strategies and project administration.

Coordinates continuous improvement initiatives across Customer Operations by maintaining project pipelines, trackers, dashboards, documentation, and executive reports. Monitors milestones, action items, dependencies, risks, and deliverables while following up with cross-functional owners. Facilitates project meetings, documents lessons learned and best practices, identifies process roadblocks, and supports operational knowledge sharing and standardization.

Supports Project Managers by coordinating project scope, schedules, budgets, resources, documentation, meetings, risks, issues, action items, reporting, and governance. Maintains project plans and artifacts, tracks progress and variances, coordinates stakeholders and vendors, supports resource planning, and assists with project closure, lessons learned, and final documentation.

Plans and delivers moderately complex projects within scope, schedule, budget, and requirements. Defines project scope and deliverables, develops schedules, manages resources and risks, monitors progress, leads project teams, oversees vendors, ensures regulatory and safety compliance, communicates status, and maintains client relationships while resolving issues and supporting client satisfaction.

Plans and oversees moderate-complexity projects from scope definition through delivery. Develops schedules, budgets, resource plans, and risk mitigation strategies; monitors timelines, costs, quality, compliance, and task completion. Coordinates project teams and vendors, communicates status, and manages client relationships, expectations, issues, and satisfaction while ensuring projects meet contractual requirements.

Coordinates the Ancillary Partnerships and Business Development department, including administrative processes, project tracking, vendor communication, meetings, documentation, contracts, reporting, revenue initiatives, approvals, and finance reconciliation. The role serves as the department’s primary contact, supports cross-functional collaboration, monitors timelines and contractual obligations, and helps advance partnership and ancillary revenue projects. This is a hybrid, 12-month contract with possible extension.

Coordinate integrated marketing projects from planning through closeout. Maintain schedules, assignments, documentation, budgets, timelines, milestones, and deliverables; track risks and dependencies; coordinate cross-functional resources; facilitate meetings; communicate status updates; support workflow consistency and process improvements; and escalate issues, delays, and capacity concerns. The role supports Client Success, Strategy, Media, Creative, and Marketing Technology teams in a remote, fast-paced agency environment.

Coordinates medical communications projects from planning through completion, tracking timelines, budgets, resources, deliverables, documentation, risks, and client communications. Assigns work across multidisciplinary digital production teams, supports briefs and Statements of Work, monitors financials, manages scope changes, leads postmortems, and identifies process improvements. The role requires strong project coordination, client service, communication, organization, and time-management skills, with experience managing digital or healthcare projects in an interactive agency.

Coordinates web and mobile app testing, regression testing, UAT, bug reporting, documentation, and small digital projects from discovery through launch. Maintains Confluence knowledge content, user guides, release materials, and troubleshooting documentation. Collaborates with HQ, developers, business stakeholders, and Canadian teams to track timelines, risks, approvals, issue resolution, communications, and post-launch stabilization. Supports digital platform quality, usability, adoption, and continuous improvement.

Coordinates web and mobile app testing, regression and release validation, bug reporting, UAT, documentation, training content, and small digital projects from discovery through post-launch. Maintains Confluence knowledge bases, communicates with HQ and Canadian business teams, tracks timelines and dependencies, supports approvals and sign-off, and helps improve digital platform quality, usability, and adoption.