Top Project Coordinator Jobs in Toronto

Coordinates industrial automation projects from order entry through delivery. Serves as a customer and supplier contact, manages procurement, schedules, submittals, contracts, invoices, and project documentation in IFS. Supports project managers, engineers, and service teams by tracking progress, risks, quality issues, customer concerns, and emergency requests while ensuring compliance with quality, safety, and customer requirements.

Supports building project delivery by coordinating multidisciplinary teams, managing project documentation and submissions, tracking budgets and financial reports, organizing meetings, monitoring RFIs and action items, and facilitating communication with stakeholders. The role also assists with permit applications, regulatory documentation, project deliverables, proposals, and marketing materials while ensuring compliance with project management frameworks and client requirements.

Supports project managers throughout the planning, execution, commissioning, and closeout of construction and EPC projects. Coordinates engineering, procurement, construction teams, subcontractors, vendors, and clients; monitors schedules, milestones, costs, risks, documentation, and deliverables. Assists with meetings, reporting, contract administration, quality and safety compliance, change orders, equipment deliveries, commissioning, and project turnover.

Coordinate construction projects from planning through closeout by maintaining documentation, tracking estimates and submittals, supporting project monitoring, coordinating suppliers and subcontractors, preparing meeting records and reports, and conducting site visits. The role requires strong organization, communication, judgment, construction knowledge, and collaboration skills.

Coordinate mechanical, electrical, and plumbing aspects of construction projects. Responsibilities include supporting project managers, tendering and subcontractor pricing, reviewing plans and shop drawings, attending meetings, tracking change orders and RFIs, distributing meeting minutes, and supporting site and health and safety teams.

Coordinates construction projects by maintaining documentation, schedules, budgets, procurement, change orders, quality control, safety compliance, site visits, status reporting, risk mitigation, and project closeout. Serves as a liaison among project managers, subcontractors, vendors, and stakeholders while monitoring progress and resolving issues. The role combines office and field work, including regular visits to active construction sites and travel between job locations.

Coordinates strategic projects across HUB International’s Canadian Employee Benefits and Retirement division. Responsibilities include developing project plans, tracking budgets and timelines, reporting status and risks, facilitating meetings, supporting change management, creating Excel and Power BI reports, coordinating process improvements, managing vendor deliverables, and supporting retirement-services and EPIC data-cleanup initiatives.

Supports on-site construction operations by coordinating crews, equipment, schedules, contractors, materials, documentation, and safety activities. Maintains daily site records, monitors compliance with contract and regulatory requirements, assists with incident investigations, and supports productivity and problem resolution. Works closely with project superintendents, general contractors, owners, employees, and subcontractors to promote safe, efficient project delivery.

Supports project managers, property managers, and technical teams with capital, construction, maintenance, and facilities projects. Responsibilities include contractor and vendor coordination, site inspections, invoice and contract administration, compliance monitoring, risk assessment support, tendering, bidding, database maintenance, reporting, and technical documentation. The role also assists with service contract renewals, municipal work orders, Smartsheet updates, and project-related administrative tasks across a multi-residential property portfolio.

Supports construction project delivery by coordinating planning, documentation, schedules, meetings, reporting, procurement, subcontract administration, change management, stakeholder communication, and action-item follow-up. The site-based role helps monitor progress, identify risks and solutions, and promote safety, quality, and operational excellence across industrial construction projects.

Supports electrical ICI construction projects from planning through completion. Responsibilities include scheduling, progress monitoring, quantity takeoffs, estimating, budget and cost analysis, contract changes, quality control, reporting, document control, procurement, and coordination with trades, subcontractors, clients, and suppliers. The role works on-site under a Project Manager and requires electrical drawing interpretation, construction project coordination experience, and proficiency with Microsoft Office, design software, and Procore.

Coordinate digital and AI projects from inception through delivery by managing schedules, milestones, resources, scope, budgets, meetings, risks, documentation, and client communications. Collaborate with Design, Technology, Strategy, and client stakeholders; support workshops, requirements gathering, deliverables, status reporting, and feedback synthesis. The role also contributes to process improvement and uses AI tools to improve workflow efficiency.

Coordinates construction project information, documentation, scheduling, procurement, material deliveries, cost tracking, quality inspections, and billing support. Assists Project Managers with budgeting, commissioning, deficiency management, client relationships, and business development. Maintains project files, tracks production and equipment utilization, supports safety and quality procedures, and coordinates utility locations and extra-work documentation.

Coordinates IT projects by supporting planning, scheduling, documentation, communications, status reporting, and follow-up. Tracks timelines, milestones, deliverables, risks, blockers, and assigned actions to help ensure projects remain on time and within budget. Works with technical and non-technical teams, stakeholders, and clients to clarify responsibilities and escalate issues. Requires strong organization, communication, project tracking, and prioritization skills.

Support Project Manager in coordinating construction projects: assist with tendering, manage drawings/shop drawings, attend meetings and prepare minutes, process change orders and RFIs using construction software, and support site and HSE teams.

Coordinates civil infrastructure construction projects from bidding and planning through execution and handover. Responsibilities include safety compliance, scheduling, engineering oversight, procurement, subcontractor coordination, cost tracking, forecasting, billing, reporting, client communication, change management, quality control, and mentoring junior staff. The role begins in Ajax, Ontario, then mobilizes to construction sites across the Greater Toronto Area.

Supports construction project administration through cost reporting, quantity take-offs, tendering, trade contracts, change orders, shop drawings, RFIs, schedules, meeting minutes, and field documentation. Coordinates with project managers, trades, consultants, and site staff while tracking approvals, payments, project records, and schedule updates. The role requires strong organizational, communication, analytical, and documentation skills, construction knowledge, Microsoft Office proficiency, and the ability to visit active construction sites.

Supports digital learning project planning, execution, communication, budgeting, quality assurance, risk tracking, and closure. Coordinates project workspaces, schedules, resources, vendors, localization, financial data, meeting actions, and stakeholder updates. Also assists with sales proposals, demos, pipeline tracking, team support, and process improvements. The role uses AI and automation to streamline project administration and requires strong organization, communication, attention to detail, and comfort working remotely across global teams.

Supports construction project delivery by coordinating schedules, documentation, RFIs, submittals, purchase orders, progress claims, meetings, subcontractors, suppliers, and project closeout. Maintains project records, tracks risks and issues, assists with design revisions and change notices, and provides technical and administrative support to Project Managers and Superintendents. The role requires construction knowledge, strong communication, organization, problem-solving, attention to detail, and the ability to manage competing priorities under tight deadlines.

Coordinates construction project administration and accounting, including subcontractor agreements, insurance compliance, billing, payments, job-cost tracking, audits, timecards, and financial reporting. Prepares certified payroll and ensures compliance with prevailing wage, Davis-Bacon, and other labor requirements using LCPTracker. Maintains project records, supports audits, trains personnel, and collaborates with clients, subcontractors, and internal project teams across multiple commercial construction projects.

Coordinate a high-volume creative marketing pipeline from request through launch and testing. Create structured tasks in ClickUp, assign work, track deadlines, follow up across creative and media teams, review assets for quality and accuracy, maintain status logs, prepare reports, and improve workflows using AI tools and automation. The role supports brainstorming and helps scale creative production while maintaining organized documentation and reliable handoffs.

Coordinates customer requests for facility services with contractors and vendors, including scheduling, service-call updates, quote negotiation, proposal support, escalation handling, and completion confirmation. Provides administrative support, processes high volumes of calls and data, manages emergency requests, communicates with corporate facilities teams, and supports assigned projects and rollouts. Requires strong organization, customer service, communication, attention to detail, and basic technology skills.

Coordinate BIM models throughout construction projects, including creation, maintenance, integration, auditing, clash detection, and multidisciplinary coordination. Develop BIM Execution Plans, manage project data and documentation, support BIM workflows, train team members, and recommend process improvements. The role collaborates with architects, engineers, contractors, and project teams and requires proficiency in Revit, Navisworks, and AutoCAD, construction experience, electrical knowledge, and CPIC clearance.

Coordinates mechanical design and energy optimization deliverables during project pursuit and pre-construction. Tracks schedules, milestones, documentation, design reviews, meetings, permits, consultant progress, RFIs, and design changes. Supports mechanical system design, energy and gas load estimates, AutoCAD drafting, Revit coordination, trade pricing reviews, quality control, and interdisciplinary collaboration with architectural, electrical, structural, construction, and operations teams.

Provide administrative and document-control support to project teams: schedule meetings, track actions and deliverables, maintain SharePoint and records, assist onboarding and security-clearance processes, support quality/IMS activities, and coordinate with stakeholders to ensure compliant project documentation.