Top Admin Jobs in Toronto

The Administrative Assistant III will manage schedules, travel arrangements, and logistics for executives, ensuring efficient administrative support in a fast-paced environment.

Coordinates warehouse orders, customer pickups, inbound delivery appointments, inventory confirmations, shipment documentation, and communication among customers, Customer Service, warehouse teams, inventory staff, and drivers. Reviews orders for accuracy, releases work to the warehouse, tracks pickups, updates customer portals, assigns dock doors, prepares bills of lading, manages shipping records, and resolves scheduling or fulfillment issues.

Provides reception, clerical, referral triage, patient administration, appointment scheduling, chart management, calendar maintenance, and unit coordination support within a hospital’s academic clinical environment. Supports physicians and learners, maintains electronic and paper records, and helps ensure efficient unit operations while handling multiple priorities and stressful situations professionally.

Provides administrative support to the Plan Administration Support team by processing retirement plan transactions, managing shared inboxes, requesting reports, handling high-volume periods, fulfilling client requests, and improving internal processes. The role requires strong organization, communication, time management, attention to detail, adaptability, and customer service skills, with English and French bilingualism required in Quebec.

Serve as SOX/Maintenance Officer and trusted risk advisor for CAO functional groups, leading control framework execution, risk assessments, remediation, audits/compliance exams, and stakeholder relationship management to maintain regulatory and operational compliance.

Provides high-level administrative and operational support to senior executives, including calendar management, meeting coordination, travel arrangements, correspondence, document preparation, and event planning. Coordinates executive priorities and strategic initiatives, tracks action items and timelines, maintains confidential records, and supports stakeholders and visitors. Requires exceptional organization, communication, discretion, problem-solving, and time-management skills in a fast-paced hybrid environment.

Provide essential administrative support to Capital Markets leaders, manage complex calendars, process invoices, coordinate events, and maintain documentation.

Provides administrative and operational support for a private wealth branch, including client documentation, account processing, compliance administration, records management, database updates, office supplies, meeting coordination, maintenance requests, and premises changes. Coordinates workflows, collaborates with stakeholders, monitors service quality, identifies discrepancies, and escalates issues. Ensures adherence to risk management, privacy, regulatory, legal, and ethical requirements while supporting business objectives and client relationship retention.

Provides complex administrative, financial, and program support to a research director and institute. Responsibilities include calendar and meeting coordination, event and committee organization, deadline tracking, budget monitoring, financial reconciliation, research funding administration, staff and trainee onboarding, reporting, and liaison with internal departments and external partners. The role requires independent judgment, proactive follow-up, confidentiality, and effective management of competing priorities.

Supports a Senior Vice President by managing calendars, meetings, agendas, presentations, expenses, travel, offsites, events, documents, invoices, and communications. The role requires discretion, strong organization, prioritization, communication, Microsoft Office proficiency, and attention to detail. The assistant will also identify opportunities to use AI, automation, and new tools to improve administrative efficiency and quality.

Operate and set up assigned equipment to process client jobs accurately and meet SLA deadlines. Perform quality checks, preventative maintenance, basic troubleshooting, output handling, and issue escalation. Support office operations through shipping, scanning, filing, data entry, supply requisitions, correspondence, and routine requests. Communicate with internal teams, follow standardized procedures, and assist with projects and initiatives.

Supports the Registrations team with simple registration filings, document preparation, storage-drive organization, continuing education tracking, special projects, and administrative tasks. The role assists Senior Registration Officers, Continuing Education Specialists, and the Manager. Strong communication, computer literacy, attention to detail, interpersonal skills, effective listening, and quick learning are required. This is a four-month Winter 2027 student/co-op placement based in Ontario.

Supports wealth management advisors by coordinating client meetings, providing client service, assisting with onboarding and account maintenance, maintaining compliant documentation and records, processing trades, managing account cash flows, answering routine inquiries, and supporting research and team projects. The role requires strong organization, communication, attention to detail, Microsoft Office proficiency, and eligibility for a student co-op work term.

Provides part-time administrative support involving office operations, bookkeeping, finance records, data entry, communications, scheduling, property and rental coordination, inventory, reporting, social media, and event technology. The role handles donations and payments, maintains confidential records, supports audits and compliance, manages supplies and mail, responds to inquiries, and assists with building-related administration.

Provide administrative and document-control support across multiple construction projects: manage meeting logistics/minutes, maintain SharePoint and Procore records, support subcontract/purchase order tracking, assist billing and job-cost entries, prepare client reports, coordinate project closeout, and support site and project teams with ad hoc administrative tasks.

Supports accounts payable operations by managing the centralized inbox, routing and validating invoices, reconciling vendor statements, coding and allocating invoices, assisting with month-end accruals and account reconciliations, processing mail, maintaining records, and preparing reports. The role requires accurate, timely work, strong communication, initiative, deadline management, and collaboration in a fast-paced hybrid finance environment.

Provide executive administrative support for Go-To-Market and People leaders: manage calendars, travel, expenses, files, and meetings; coordinate events and partner with the admin team. Leverage AI tools to streamline workflows, validate AI outputs, and improve scheduling and communications. Maintain confidentiality, prioritize tasks, and support ad hoc projects across the executive leadership team.

The Administrative Assistant will provide operational support to the Portfolio Leader and Director of Corporate Development, manage data and processes in Salesforce, create high-quality presentations, and assist with internal communication and administrative tasks.

Provide administrative and file-management support to lawyers and law clerks, including copying, scanning, filing (paper and electronic), archive retrieval, creating and closing files, logging documents, assisting with KYC and conflict checks, and responding to team enquiries while maintaining high client service standards.

Serve as the primary administrative lead for daily clinic operations, providing MOA/MA duties, supervising and training administrative staff, managing provider and staff schedules, handling patient/provider issues, coordinating with HR for hiring, reporting IT/facility issues, overseeing billing for third-party/uninsured claims, organizing team huddles, and supporting clinic projects to ensure efficient, patient-centered care.

Provide administrative support to the Senior Manager, Operations (80%) and operations leadership (20%), including inbox and calendar management, meeting coordination and minutes, travel and expense processing, vendor setup and invoice coding in Basware, work order coordination via OxComm/MRI Angus, event and training coordination, assist with budget presentations and labour consultations, and support special projects and tenant/contractor communications at Square One Shopping Centre.

Prepare, process, reconcile, and report commission and compensation data for insurance and investment products. Research and resolve held or deficient records, verify funding, manage logs, respond to inquiries, coordinate with vendors and other departments, and support semi-weekly and monthly commission cycles and ad hoc projects.

Provide hands-on event technology support for POS systems, mobile devices, cabling, and equipment setup/troubleshooting during the RBC Canadian Open. Ensure devices function correctly, assist with installations, communicate technical issues, and support opening/closing procedures in a fast-paced, in-person event environment.

Provide administrative support to Partners and Managers including scheduling, travel arrangements, expense entry, invoicing, office management, research, basic bookkeeping, and occasional proofreading and design for client deliverables.

Provide high-level administrative support including calendar and travel management, purchase-to-pay processing, expense reporting, onboarding coordination, meeting logistics (AV/IT), and confidential information handling. Serve as K2 and Ariba super user, support team events, and collaborate on continuous improvement and backup coverage.