Top Admin Jobs in Toronto

The Administrative Assistant III will manage schedules, travel arrangements, and logistics for executives, ensuring efficient administrative support in a fast-paced environment.

The Executive Administrative Assistant provides high-level administrative support, coordinating activities, managing inquiries, and driving operational efficiency for management. Key tasks include scheduling, communication, meeting preparation, and supporting executive needs with strategic insights.

Provide high-level administrative support including calendar and travel management, purchase-to-pay processing, expense reporting, onboarding coordination, meeting logistics (AV/IT), and confidential information handling. Serve as K2 and Ariba super user, support team events, and collaborate on continuous improvement and backup coverage.

Provide administrative and client-service support to Wood Gundy Investment Advisors, maintain compliance in client files, assist with marketing and business development, prepare investment plans and proposals, and help manage client requests to support high-net-worth accounts in an on-site, full-time brokerage environment.

Provide administrative and client support to Investment Advisors in CIBC Wood Gundy brokerage. Maintain compliance in client files, assist with marketing and business development, prepare investment plans and proposals, respond to client requests, and support team productivity in an on-site, full-time role.

Provide high‑level PA and administrative support to global Haematology Clinical Development leaders: calendar and travel management, event coordination, purchase order processing, presentations and reports, onboarding/leaver coordination, technology-driven process improvements, and networked knowledge sharing across the global admin community.

Support Investment Advisors by managing client relationships, driving business development, executing marketing and onboarding initiatives, maintaining CRM records, engaging high-net-worth clients, and attending community events to grow referral networks. Role emphasizes networking, regulatory awareness, and client service in an on-site full-time capacity.

As a Business Manager, you will manage business processes, forecast financials, coordinate strategic reporting, and provide insights for decision-making in a dynamic environment.

Coordinate end-to-end recruitment and administrative processes for FM-PRO Operations: screen resumes, conduct phone screens and reference checks, schedule and run interviews, maintain ATS records, handle candidate communications and routine administrative tasks to support hiring managers across multiple service areas.

Provide administrative support for the Department of Anesthesia and Pain Management education portfolio, coordinating application/onboarding processes for learners, scheduling resident rounds, managing evaluations (SurveyMonkey), and performing cross-functional administrative duties while maintaining high-quality, timely work and compliance with health and safety regulations.

Monitor security cameras for suspicious activity, coordinate with internal teams during emergencies, secure trucks, provide accident reports/video to Safety, maintain security records, and assist with emergency response and policy compliance.

The Operations Manager will oversee administrative operations, support talent acquisition, manage vendor relationships, and ensure efficient office functioning while aligning with company goals.

Provide administrative support to Wood Gundy Investment Advisors, maintain compliance in client files, prepare investment plans and proposals, assist with marketing and client engagement, respond to client requests, attend local events, and help drive team productivity supporting high-net-worth accounts.

Provide proactive administrative and coordination support to Finance & Internal Audit senior leaders: manage calendars, meetings, travel, expenses, invoices, presentations, onboarding, and divisional events. Maintain SharePoint/Teams resources, track requests and deadlines, triage inquiries, and identify workflow improvements. Use Microsoft 365 and approved AI tools while exercising discretion and ensuring accurate, confidential handling of materials.

Provide administrative and operational support for the NORC Innovation Centre including office management, invoice and billing tracking, scheduling, meeting and event logistics, file and tracker maintenance, basic content and social media coordination, and acting as a first point of contact for administrative inquiries. Support PMO tools and work collaboratively with project managers and program leads in a hybrid on-site role.

Provide high-level administrative and strategic support to senior leadership: manage complex calendars and travel, coordinate meetings and events, prepare executive materials, handle correspondence, track expenses, support projects and office operations, and mentor administrative peers while maintaining confidentiality and professionalism.

Provide administrative and operational support for customer accounts, contracts, software licenses, hardware orders, invoicing, renewals, RMAs, and reporting. Coordinate internal follow-ups, installation/service schedules, billing preparation, lease application administration, and maintain organized operational records. Identify process improvements and assist multiple teams with general office coordination.

Serve as first point of contact for clinic operations, provide MOA/MA duties, supervise and train administrative staff, manage staff and provider schedules, handle patient/provider issues and billing, coordinate with HR, IT and facilities, run team huddles, and support clinic projects to ensure efficient, patient‑centric care.

The Finance & Administrative Coordinator manages complex financial flows, oversees budget monitoring, processes invoices, and coordinates international payments.

The Administrative Assistant will provide operational support to the Portfolio Leader and Director of Corporate Development, manage data and processes in Salesforce, create high-quality presentations, and assist with internal communication and administrative tasks.

Provide front-desk and clerical support, manage correspondence, filing, scheduling, and office supplies. Perform bookkeeping tasks including petty cash, client monies in trust, invoice processing, payroll support, and banking coordination. Maintain accurate financial and program records, assist clients and respond to urgent situations, and follow safety and emergency protocols. Ensure accounting practices follow agency policies and support administrative projects as assigned.

Provide part-time administrative support: answer phones, manage documents (print/scan/file), schedule meetings, assist with data entry across company software, sort mail, and support shipping/logistics and billing documentation.

The Administrative Assistant provides high-quality administrative support to executives, manages calendars, coordinates meetings and logistics, and handles confidential information.

Provide essential administrative support to Capital Markets leaders, manage complex calendars, process invoices, coordinate events, and maintain documentation.

Provide administrative and legal support to the Senior Legal team, assist with litigation steps, manage mail and legal ticketing, prepare correspondence, perform searches and clerical duties, and gradually manage assigned files after training.