Top Admin Jobs in Toronto

The Administrative Assistant III will manage schedules, travel arrangements, and logistics for executives, ensuring efficient administrative support in a fast-paced environment.

The Executive Administrative Assistant provides high-level administrative support, coordinating activities, managing inquiries, and driving operational efficiency for management. Key tasks include scheduling, communication, meeting preparation, and supporting executive needs with strategic insights.

Provide administrative and digital support for the Low Back Rapid Assessment Clinic and Arthritis Program. Manage CMS user onboarding, training, and support; triage inbox and phone inquiries; coordinate webinars, meetings, and resources; maintain data, contacts, shared drives, and reports for quality and quarterly reporting. Support clinical and administrative leads and collaborate with vendors and stakeholders to improve user experience.

Provide administrative and document-control support across multiple construction projects: manage meeting logistics/minutes, maintain SharePoint and Procore records, support subcontract/purchase order tracking, assist billing and job-cost entries, prepare client reports, coordinate project closeout, and support site and project teams with ad hoc administrative tasks.

Provide administrative support for the Department of Anesthesia and Pain Management education portfolio, coordinating application/onboarding processes for learners, scheduling resident rounds, managing evaluations (SurveyMonkey), and performing cross-functional administrative duties while maintaining high-quality, timely work and compliance with health and safety regulations.

Provide administrative support for Anatomic Pathology including advanced word-processing of complex documents, reception duties, calendar management, billing and budgeting administration, and maintenance of electronic and paper filing systems. Use medical terminology and Microsoft Office; Epic experience preferred. Exercise judgment and independence in daily administrative activities.

Provide high-level administrative support to Residential Property Management and Operations: manage calendars and travel, coordinate onboarding and events, prepare presentations and reports, handle expense reporting and vendor access, maintain files and mailing lists, draft executive communications, and support ad hoc residential projects and team activities in a hybrid Toronto corporate office role.

The Operations Manager will oversee administrative operations, support talent acquisition, manage vendor relationships, and ensure efficient office functioning while aligning with company goals.

Provide high-level administrative and strategic support to senior leadership: manage complex calendars and travel, coordinate meetings and events, prepare executive materials, handle correspondence, track expenses, support projects and office operations, and mentor administrative peers while maintaining confidentiality and professionalism.

Provide proactive administrative and coordination support to Finance & Internal Audit senior leaders: manage calendars, meetings, travel, expenses, invoices, presentations, onboarding, and divisional events. Maintain SharePoint/Teams resources, track requests and deadlines, triage inquiries, and identify workflow improvements. Use Microsoft 365 and approved AI tools while exercising discretion and ensuring accurate, confidential handling of materials.

Provide administrative and clerical support to the Developmental Services program, including advanced Office 365 tasks, database/data entry, meeting minutes, scheduling, and team collaboration in a high-volume environment.

Provide front-line administrative and bookkeeping support for a transitional housing program: receptionist duties, document preparation, filing, petty cash and payroll support, record maintenance, client assistance, emergency response, and other assigned administrative and financial tasks.

Provide senior administrative support to Radiation Medicine Program leadership and Radiation Oncologists, manage complex calendars, train junior staff, assist with HR submissions, develop policies and SOPs, contribute to quality improvement, and perform confidential, high-quality administrative and operational duties to support program operations.

Provide essential administrative support to Capital Markets leaders, manage complex calendars, process invoices, coordinate events, and maintain documentation.

Provide administrative support to Investment Banking team: coordinate domestic and international travel, manage Concur expense reports, track receipts, handle ad hoc administrative tasks, and maintain organization across multiple requests and deadlines.

Provide HR and office administrative support including employee records, onboarding/offboarding, payroll preparation, HRIS data entry, unionized environment support, facility and office management, shipping/receiving assistance, and general receptionist duties. Escalate complex HR or payroll issues to management and support compliance with Ontario employment standards.

Provide administrative and reception support for outpatient mental health clinics: schedule and manage patient appointments, respond to inquiries, perform data and reporting tasks, support multidisciplinary teams, and provide cross-coverage as part of an operational administrative team to ensure quality patient service.

Provide front-desk and laboratory administrative support for a research lab: manage purchasing, expense reconciliation, budget tracking, onboarding, calendar/meeting/email management, research ethics documentation, grant/manuscript administrative tasks, and general lab records and operations.

Support Investment Advisors by managing client relationships, driving business development, executing marketing and onboarding initiatives, maintaining CRM records, engaging high-net-worth clients, and attending community events to grow referral networks. Role emphasizes networking, regulatory awareness, and client service in an on-site full-time capacity.

Provide administrative and secretarial support to a director and unit: draft and format documents, manage calendars, emails and calls, track sales and expenses, prepare dashboards and budget materials, coordinate meetings and minutes, prepare deliverables for decision-making bodies, and troubleshoot IT requests. Interact with stakeholders including IT and Legal and independently prioritize and execute tasks.

The Finance & Administrative Coordinator manages complex financial flows, oversees budget monitoring, processes invoices, and coordinates international payments.

Provide part-time administrative support: answer phones, manage documents (print/scan/file), schedule meetings, assist with data entry across company software, sort mail, and support shipping/logistics and billing documentation.

Provide front-desk and clerical support, manage correspondence, filing, scheduling, and office supplies. Perform bookkeeping tasks including petty cash, client monies in trust, invoice processing, payroll support, and banking coordination. Maintain accurate financial and program records, assist clients and respond to urgent situations, and follow safety and emergency protocols. Ensure accounting practices follow agency policies and support administrative projects as assigned.

Provide front-line administrative support in an outpatient clinical setting: register and schedule patients using EPIC EMR, process referrals, manage calendars and data entry, answer patient inquiries, support clinicians with medical terminology, and maintain clinic/front desk operations and patient confidentiality.

Serve as the primary administrative lead for daily clinic operations, providing MOA/MA duties, supervising and training administrative staff, managing provider and staff schedules, handling patient/provider issues, coordinating with HR for hiring, reporting IT/facility issues, overseeing billing for third-party/uninsured claims, organizing team huddles, and supporting clinic projects to ensure efficient, patient-centered care.