Top Admin Jobs in Toronto

The Executive Administrative Assistant provides high-level administrative support, coordinating activities, managing inquiries, and driving operational efficiency for management. Key tasks include scheduling, communication, meeting preparation, and supporting executive needs with strategic insights.

The Administrative Assistant III will manage schedules, travel arrangements, and logistics for executives, ensuring efficient administrative support in a fast-paced environment.

Provide executive administrative support for Go-To-Market and People leaders: manage calendars, travel, expenses, files, and meetings; coordinate events and partner with the admin team. Leverage AI tools to streamline workflows, validate AI outputs, and improve scheduling and communications. Maintain confidentiality, prioritize tasks, and support ad hoc projects across the executive leadership team.

Provide administrative support to Investment Banking team: coordinate domestic and international travel, manage Concur expense reports, track receipts, handle ad hoc administrative tasks, and maintain organization across multiple requests and deadlines.

As a Business Manager, you will manage business processes, forecast financials, coordinate strategic reporting, and provide insights for decision-making in a dynamic environment.

Provide HR and office administrative support including employee records, onboarding/offboarding, payroll preparation, HRIS data entry, unionized environment support, facility and office management, shipping/receiving assistance, and general receptionist duties. Escalate complex HR or payroll issues to management and support compliance with Ontario employment standards.

Serve as SOX/Maintenance Officer and trusted risk advisor for CAO functional groups, leading control framework execution, risk assessments, remediation, audits/compliance exams, and stakeholder relationship management to maintain regulatory and operational compliance.

Provide front-desk and laboratory administrative support including purchasing, expense reconciliation, budget tracking, ethics documentation, onboarding and coordination of trainees, calendar and email management, maintaining lab records, assisting with grant and manuscript administrative tasks, and coordinating institutional signatures and approvals to support research operations.

Provide high-level administrative and clerical support to executives and senior managers, managing calendars, meetings, budgets, invoices, travel, filing, events, and stakeholder communications. Track metrics and strategic initiative progress, analyze data to provide recommendations, mentor junior assistants, coordinate training and premises/logistics, and ensure compliance with policies and risk frameworks to support efficient departmental operations.

Provide administrative support to the Dental Oncology program including scheduling, record-keeping, payroll and onboarding support, meeting coordination, documentation approvals, event organization, liaison with internal and external stakeholders, and general support to managers, physicians, and research teams to ensure smooth day-to-day operations.

The Finance & Administrative Coordinator manages complex financial flows, oversees budget monitoring, processes invoices, and coordinates international payments.

Provide administrative and file-management support to lawyers and law clerks, including copying, scanning, filing (paper and electronic), archive retrieval, creating and closing files, logging documents, assisting with KYC and conflict checks, and responding to team enquiries while maintaining high client service standards.

Maintain and input schedules and metadata for linear, CBC GEM and FAST platforms. Coordinate with stakeholders, perform quality checks, troubleshoot technical issues, ensure accessibility compliance, and collaborate on projects with programming, product, and technology teams.

Provide administrative support for the Pediatric Aftercare Program: register patients in EPIC, manage referrals and appointments, perform data entry and reminder/follow-up calls, support front desk and clinic operations, and assist patients/families and multidisciplinary team members in an outpatient setting.

Provide administrative and client-service support to Wood Gundy Investment Advisors, maintain compliance in client files, assist with marketing and business development, prepare investment plans and proposals, and help manage client requests to support high-net-worth accounts in an on-site, full-time brokerage environment.

Provide part-time administrative support: answer phones, manage documents (print/scan/file), schedule meetings, assist with data entry across company software, sort mail, and support shipping/logistics and billing documentation.

Provide front-desk and clerical support, manage correspondence, filing, scheduling, and office supplies. Perform bookkeeping tasks including petty cash, client monies in trust, invoice processing, payroll support, and banking coordination. Maintain accurate financial and program records, assist clients and respond to urgent situations, and follow safety and emergency protocols. Ensure accounting practices follow agency policies and support administrative projects as assigned.

Coordinate and produce proposals and marketing materials for business development; manage leads in Salesforce; research bid opportunities; prepare presentations; support invoicing, travel, and office communications; collaborate with cross-functional teams to meet proposal deadlines.

Serve as the primary administrative lead for daily clinic operations, providing MOA/MA duties, supervising and training administrative staff, managing provider and staff schedules, handling patient/provider issues, coordinating with HR for hiring, reporting IT/facility issues, overseeing billing for third-party/uninsured claims, organizing team huddles, and supporting clinic projects to ensure efficient, patient-centered care.

Provide front-desk reception and general administrative support including answering multi-line phones, greeting visitors, preparing meeting rooms, filing/scanning, formatting documents, calendar/email support for managers, light office upkeep, errands, and data presentation using Microsoft Office and related tools.

Provide administrative support to the Senior Manager, Operations (80%) and operations leadership (20%), including inbox and calendar management, meeting coordination and minutes, travel and expense processing, vendor setup and invoice coding in Basware, work order coordination via OxComm/MRI Angus, event and training coordination, assist with budget presentations and labour consultations, and support special projects and tenant/contractor communications at Square One Shopping Centre.

Provide administrative and legal support to the Senior Legal team, assist with litigation steps, manage mail and legal ticketing, prepare correspondence, perform searches and clerical duties, and gradually manage assigned files after training.

Prepare, process, reconcile, and report commission and compensation data for insurance and investment products. Research and resolve held or deficient records, verify funding, manage logs, respond to inquiries, coordinate with vendors and other departments, and support semi-weekly and monthly commission cycles and ad hoc projects.

Provide hands-on event technology support for POS systems, mobile devices, cabling, and equipment setup/troubleshooting during the RBC Canadian Open. Ensure devices function correctly, assist with installations, communicate technical issues, and support opening/closing procedures in a fast-paced, in-person event environment.

Provide administrative and reception support for Neurology physicians: triage referrals, manage patient charts and scheduling, maintain electronic and paper filing, coordinate calendars and unit administrative functions, and ensure efficient daily operations while supporting physicians and learners in a clinical academic environment.