Top Admin Jobs in Toronto

Provides administrative and office support for Ware Malcomb’s Canadian offices. Responsibilities include scheduling meetings and events, managing conference rooms, handling mail, maintaining office supplies and appearance, data entry, filing, proposal preparation, billing and invoicing assistance, project number setup, report generation, and project material distribution. The role also supports client and visitor interactions and requires strong communication, multitasking, computer, and organizational skills.

Provides reception and administrative support, including phone and visitor management, donation processing, executive calendar coordination, supply ordering, meeting and event logistics, document preparation, filing, reporting, and database assistance. The role supports Foundation staff, maintains confidential records, tracks projects and initiatives, and responds to donor, hospital, staff, and external inquiries.

Provides reception, clerical, scheduling, referral triage, patient chart management, billing record maintenance, calendar coordination, and administrative support for a hospital neurology outpatient unit. The role requires medical terminology knowledge, strong organization, communication, data-entry, customer service, and problem-solving skills, along with the ability to work effectively in stressful healthcare situations.

Provides administrative and secretarial support for the Comprehensive Integrated Pain Program. Responsibilities include preparing complex documents, reception, calendar management, billing and budget monitoring, office operations, records management, clerical support, and functional supervision. The role requires strong organization, communication, confidentiality, judgment, and familiarity with medical terminology and healthcare office practices.

Supervise the procurement support team and coordinate purchase orders, vendor communications, shipment tracking, reporting, documentation, and full-cycle procurement administration. The role monitors delivery timelines, resolves process and documentation issues, maintains accurate records, collaborates with Finance and Logistics, and identifies workflow improvements. It also prepares management reports, supports team development, and ensures procurement activities are completed accurately and efficiently.

Provides administrative and operational support to boutique management and sales teams. Maintains client, sales, inventory, and service records; prepares reports and correspondence; coordinates appointments, schedules, meetings, communications, supplies, and opening and closing procedures. Supports watch service intake, client follow-ups, private appointments, events, and hospitality operations while handling confidential information accurately and professionally.

Provides high-level administrative and executive support to the EVP and Site General Manager, including calendar and travel management, expense reporting, correspondence, meeting coordination, presentations, communications, action-item follow-up, external commitments, and special projects. Also provides occasional front desk support and may work additional hours for company events. The role is hybrid, with three days onsite in Vaughan, Ontario.

Provides frontline customer service and administrative support for the Care Forward Project. Responsibilities include participant registration, correspondence, scheduling meetings and workshops, maintaining confidential records, tracking attendance and resources, collecting data, preparing reports, supporting program evaluation, and assisting with marketing, outreach, and community partner engagement.

Provides administrative support to the Infection Prevention and Control department, including office operations, records and database maintenance, correspondence, calendar and meeting coordination, minutes, event logistics, supply ordering, service requests, payroll support, and confidential information handling. The role requires effective communication, organization, prioritization, independent work, and coordination with staff, professional teams, management, and external contacts.

Provides administrative and client support for healthcare and senior care employment programs. Responsibilities include recruitment and outreach assistance, client registration, record maintenance in CaMS and OneClient, workshop and Zoom support, expense tracking, communications, inventory management, attendance reporting, and preparing information packages. The role also supports clients, staff, service providers, and project deliverables while maintaining efficient communication and a collaborative team environment.

Provides administrative, operational, and analytical support to financial planning, risk management, and contract administration teams. Responsibilities include scheduling, minute-taking, document management, budget and forecast support, invoice tracking, risk and compliance documentation, contract database maintenance, reporting, data validation, audit coordination, and cross-functional project coordination. The role supports committees, regulatory reporting, accreditation activities, and departmental workflows in a regulated long-term care environment.

Provides front-desk and administrative support for CEP Forensic and LRI Engineering. Responsibilities include greeting visitors, routing calls, processing mail and evidence, preparing files and documents, maintaining records and supplies, coordinating facilities and workspaces, archiving files, supporting committees and marketing initiatives, and protecting confidential information. The role is onsite five days per week and requires strong organization, communication, customer service, and document-formatting skills.

Provides administrative and clinical scheduling support to palliative care physicians and multidisciplinary staff. Maintains electronic calendars, patient databases, confidential files, referrals, meetings, and moderately complex documents. Handles prescription faxing, correspondence, office operations, and cross-functional clerical tasks while protecting patient confidentiality. Requires medical terminology knowledge, healthcare administration experience, strong organization and communication skills, and the ability to exercise judgment and work collaboratively under pressure.

Welcomes visitors and callers, manages reception, mail, supplies, vendors, meeting rooms, and office facilities. Coordinates meetings, events, onboarding logistics, travel bookings, invoices, expense reports, purchase orders, and recordkeeping. Provides administrative support to leadership and cross-functional teams while monitoring workplace health and safety, maintaining a professional office environment, and improving office processes.

Provides administrative and operational support for a transportation engineering business unit. Responsibilities include document control, project coordination, invoicing, correspondence, proposals, staff onboarding, equipment and timecard tracking, records management, subcontractor prequalification, scheduling, event coordination, and supporting corporate procedures. The role also prepares reports and presentations, liaises with internal teams and support departments, and maintains project communication tools and records.

Provides remote administrative support to leadership and teams, including bookkeeping in Zoho Books, payroll, vacation-bank updates, invoicing, accounts receivable and payable follow-up, payments, and year-end accounting assistance. Manages incoming communications, grants and tender monitoring, internal tools, administrative process improvements, and team events. The role requires a proactive, autonomous, organized, resourceful person comfortable with numbers, digital tools, and learning new systems.

Provides regional and site-based administrative support, including report coordination, information tracking, meeting and conference logistics, newsletters, document review, office duties, invoice processing, safety and workers’ compensation records, payroll assistance, HRMS updates, CMMS work order management, training records, inventory tracking, and purchasing support. May supervise other administrative assistants and coordinate corporate initiatives across the region.

Provides administrative and operational support for CBC Business & Rights initiatives, including coordinating meetings, maintaining project records and contact lists, tracking activities, supporting reporting, and engaging with independent producers, stakeholders, and internal teams. The role requires organization, communication, cultural awareness, attention to detail, and a commitment to accessibility and equity in Canada's media landscape.

Supports a commercial real estate brokerage team through transaction tracking, database maintenance, proposal and presentation development, marketing collateral coordination, lease paperwork processing, client communications, market surveys, tenant tours, and event participation. The role requires strong administrative and sales support capabilities, proficiency with Adobe InDesign and Microsoft Office, excellent communication skills, and at least two years of relevant experience.

Supervise daily operations and staff at a Ricoh service site while performing document-specialist and copy-center duties. Manage customer interactions, workflow, scheduling, quality, payroll accuracy, materials usage, shift profitability, training, issue resolution, and reporting. The role may handle hiring, performance management, and month-end reports in the Site Manager’s absence. Candidates need mailroom or copy-center experience and proficiency with bindery and finishing equipment.

Supervise daily operations and staff at a Ricoh service location while performing document-specialist and copy-center duties. Manage workflows, customer communication, training, payroll corrections, shift profitability, quality standards, scheduling, issue resolution, and site reporting. The role may support hiring, termination, performance management, and month-end reporting in the Site Manager’s absence.

Finance-focused administrative specialist managing accounts payable, accounts receivable support, reconciliations, invoicing, vendor payments, month-end close, and ERP workflows. Also administers onboarding, offboarding, benefits, HRIS records, compliance documentation, and employee inquiries. Oversees office operations, purchasing, facilities coordination, records, and external service providers while supporting audits, reporting, and process improvements.

Provides administrative and document support to lawyers and practice groups, including request management, workflow coordination, expense and invoice processing, document preparation, proofreading, records management, travel arrangements, database updates, and basic court document preparation. The role requires strong Microsoft Office, organizational, communication, proofreading, and time-management skills in a legal or professional-services environment.

Manages a team responsible for billing, reconciliations, funding, invoicing, financial controls, and administration of self-funded employee benefit plans. Oversees complex transactions, risk mitigation, audits, stakeholder escalations, operational metrics, and service partners. Leads process optimization, automation, continuous improvement, and organizational change while coaching employees and maintaining accurate, timely, and compliant financial operations.

Provides administrative and front-office support for the FAA, including phone coverage, calendar and meeting coordination, correspondence and memorandum tracking, meeting minutes, executive briefings, travel arrangements, SharePoint updates, workflow tracking, timesheet coordination, and backup administrative support. The role requires strong organization, communication, attention to detail, independent judgment, and the ability to obtain and maintain customer clearance.