Top Admin Jobs in Toronto

Provides bilingual English and French administrative, communications, and project support for the MT Academy team. Responsibilities include maintaining learning management and intranet content, coordinating workshops and program logistics, distributing communications, tracking attendance and RSVPs, supporting materials and evaluations, processing invoices, managing shared inboxes, and assisting with reports, translations, and special projects.

Coordinates warehouse orders, inventory checks, customer and carrier communications, pickup and delivery appointments, driver assignments, shipping documentation, and order releases. The role resolves scheduling and inventory issues, updates customer portals, manages on-site pickups, coordinates warehouse activities, and ensures shipments meet customer timelines. Requires warehouse administrative experience, strong communication, prioritization, teamwork, and time-management skills.

Provides comprehensive administrative and operational support to the Princess Margaret Commercialization team. Responsibilities include managing calendars and meetings, maintaining Wellspring and agreement records, coordinating Innovation Accelerator activities, monitoring shared communications, supporting reception and inquiries, processing expenses, assisting with projects, and improving administrative processes. The role requires strong organization, communication, customer service, confidentiality, attention to detail, and proficiency with Microsoft Office and workflow systems.

Supports technical teams by managing document control, formatting reports and presentations, coordinating submissions, and maintaining document standards. Remediates Word, PDF, and PowerPoint files for AODA and WCAG accessibility compliance, performs quality assurance, and maintains SharePoint and Microsoft 365 filing systems. Coordinates meetings, minutes, action items, and project-support tasks while resolving document-production issues across multi-office teams.

Provides administrative and clerical support to the Developmental Services Program and contributes to the broader administrative team. Responsibilities include meeting support and minute-taking, database work, data entry, statistical tracking, scheduling, organization, and handling high-volume administrative demands. The role requires advanced Microsoft 365 skills, strong communication, attention to detail, and reliable in-office attendance in Aurora, Ontario.

Provides administrative, reception, scheduling, referral, and clerical support to Urology physicians at a hospital cancer centre. Responsibilities include managing patient referrals, appointments, diagnostic tests, surgeries, waitlists, calendars, documentation, records, patient inquiries, and EPIC EMR updates. The role supports reporting, patient registration, consult follow-up, and cross-coverage across UHN sites while maintaining privacy, service, and quality standards.

Manages daily office operations, workplace culture, administrative services, facilities coordination, onboarding, office communications, invoices, expenses, supplies, visitors, document production, and operational initiatives. The role requires strong organization, communication, problem-solving, budgeting, basic accounting, and Microsoft Office skills while working full-time in the Toronto office.

Coordinates maintenance services and customer work orders, assigns and follows up with contractors, processes invoices and customer billing, manages documentation and compliance, prepares quotations, and supports customer satisfaction. Uses Salesforce, SAP, and Outlook while collaborating with accounting and the National Services team. Requires timely communication, problem-solving, flexibility, financial knowledge, and administrative experience.

Provides client service and administrative support for community healthcare referrals, client records, funding, billing, reporting, and service navigation. Handles inquiries, triages urgent situations, maintains accurate electronic files, liaises with funders and internal teams, and supports health and safety processes. The role also contributes to team coordination, operational improvements, reporting, and client issue resolution in a hybrid environment.

Provides administrative and coordination support to the People and Culture team, including employee records, payroll, onboarding, performance review administration, expenses, shared inbox management, scheduling, reporting, recognition programs, and employee engagement initiatives. The role supports HR operations across Eastern offices, handles confidential information, responds to employee inquiries, coordinates events and projects, and assists with departmental programs while delivering timely and accurate internal service.

Provides executive administrative support to the Chief Program Officer by managing schedules, travel, meetings, communications, task prioritization, document preparation, reporting, and confidential information. Coordinates activities and stakeholders across the organization, ensures timely follow-up, and edits documents for accuracy in both official languages. The role requires strong organizational, communication, and bilingual capabilities, with hybrid work requiring three office days per week.

Provides front-desk and administrative support for CEP Forensic and LRI Engineering. Responsibilities include greeting visitors, routing calls, processing mail and evidence, preparing files and documents, maintaining records and supplies, coordinating facilities and workspaces, archiving files, supporting committees and marketing initiatives, and protecting confidential information. The role is onsite five days per week and requires strong organization, communication, customer service, and document-formatting skills.

Provides administrative, accounts receivable, accounts payable, payroll, and month-end support. Responsibilities include preparing client invoices, calculating fees, posting payments, making deposits, reconciling records, processing vendor payments, maintaining payroll data, and supporting financial reporting and audits. The role also involves spreadsheet and records management, email communication, and general office administration in a hybrid environment.

Provides administrative, operational, and analytical support to financial planning, risk management, and contract administration teams. Responsibilities include scheduling, minute-taking, document management, budget and forecast support, invoice tracking, risk and compliance documentation, contract database maintenance, reporting, data validation, audit coordination, and cross-functional project coordination. The role supports committees, regulatory reporting, accreditation activities, and departmental workflows in a regulated long-term care environment.

Provides front-desk reception and administrative support in an office environment. Responsibilities include welcoming visitors, managing telephone inquiries, coordinating mail and courier deliveries, maintaining reception coverage, and supporting office operations. Requires strong customer service, communication, interpersonal, organizational, punctuality, and attention-to-detail skills. This is a 12-week, on-site contract in Downtown Toronto, five days per week, starting at 8:00 AM, with 30–37.5 hours weekly.

Supports administrative, financial, and operational activities, including order processing, scheduling, shipment coordination, AP and AR processing, payment administration, financial data entry, recordkeeping, and workflow monitoring. The role also contributes to process improvements, social enterprise initiatives, special projects, and cross-functional coordination while maintaining accurate records and meeting deadlines.

Provides administrative and document support to lawyers and practice groups in a Toronto law firm. Responsibilities include managing requests and workflows, processing expenses and invoices, maintaining client files, drafting and proofreading documents, preparing basic court documents, coordinating travel, updating databases, and supporting records management. The role requires strong organization, communication, Microsoft Office, proofreading, legal terminology, and time-management skills.

Provides administrative and document support to lawyers and practice groups, including workflow coordination, expense and invoice processing, records management, document preparation, proofreading, basic court documents, travel arrangements, database updates, and client file maintenance. The role requires strong organization, communication, proofreading, Microsoft Office, legal terminology, and the ability to manage competing priorities in a hybrid law firm environment.

Supports a commercial real estate brokerage team through transaction tracking, database maintenance, proposal and presentation creation, marketing collateral coordination, lease paperwork processing, client communications, market surveys, tenant tours, and administrative operations. The role also involves attending local business events, networking, and participating in client meetings.

Provides front-desk reception and administrative support, serving visitors and callers, managing mail and office supplies, e-filing project correspondence, and preparing technical documents, reports, specifications, and client communications. Requires strong customer service, organization, typing, English communication, and advanced Microsoft Word skills for document formatting, templates, cross-referencing, redlining, and review preparation.

Maintains CBC GEM schedules, metadata, service updates, and daily deliverables within a content management system. Coordinates with programming, product, communications, rights, and media teams to source metadata, implement special programming, resolve technical issues, and support system testing. Performs quality checks, ensures accessibility compliance, troubleshoots scheduling and playback issues, and manages last-minute changes while meeting tight deadlines.

Maintains CBC Gem schedules, metadata, service updates, and daily deliverables within a content management system. Coordinates with programming, product, communications, rights, and media teams to implement initiatives, resolve technical issues, and support platform changes. Performs quality checks, troubleshooting, accessibility reviews, and scheduling updates while handling competing priorities and deadlines. The role requires independent judgment, strong organization, digital workflow knowledge, and experience with broadcasting, online publishing, and multi-platform content distribution.

Maintains CBC GEM streaming schedules, metadata, service updates, and special programming initiatives. Performs quality checks, accessibility reviews, troubleshooting, and technical issue resolution. Coordinates with programming, product, production, media presentation, communications, and rights teams to manage changes and deliver accurate content. Supports digital workflow improvements, system implementation, and testing while exercising independent judgment under tight deadlines.

Provides reception and administrative support for a property management office. Responsibilities include greeting visitors, handling calls and mail, controlling office access, managing supplies, coordinating meeting rooms and catering, processing expenses, supporting tenant communications, maintaining listings, managing email, and assisting with clerical and site initiatives. The role requires strong organization, communication, confidentiality, attention to detail, and customer service skills.

Provides administrative support for the Infection Prevention and Control department, including office operations, supply ordering, records and database maintenance, communications, calendar coordination, meeting logistics, minutes, events, payroll support, and confidential information handling. The role requires strong organization, communication, document preparation, and coordination skills, with occasional guidance of junior clerical staff.