Top Executive Assistant Jobs in Toronto

Provides proactive administrative and executive support to four vice presidents by managing calendars, inboxes, meetings, travel, expenses, confidential requests, deadlines, events, documentation, supplies, and onboarding. Coordinates across global teams and stakeholders, supports leadership initiatives, improves office processes, and exercises discretion, judgment, organization, and problem-solving in a fast-paced hybrid environment.

Provides executive-level administrative support to the VP of Sales and EVP & General Manager, managing complex calendars, domestic and international travel arrangements, expenses, confidential information, meetings, events, filing systems, and action-item follow-up. The role requires proactive organization, discretion, strong communication, and flexibility in a hybrid environment supporting senior leadership.

Supports the Chief Human Resources Officer and Global HR Leadership Team through complex calendar management, travel coordination, communications, executive presentations, Board materials, leadership meetings, expenses, invoices, document repositories, and special initiatives. The role handles highly confidential information, tracks priorities and deliverables, coordinates executive and employee events, and serves as a trusted liaison to senior leaders and Board stakeholders.

Provides high-trust business and personal support to senior executives by managing calendars, priorities, office operations, documents, expenses, communications, technology access, travel, and provisioning needs. The role requires discretion, sound judgment, strong business acumen, cross-functional collaboration, and proficiency with Microsoft Office tools.

Provide high-level administrative and project support to multiple executives: manage calendars and travel, handle communications, coordinate meetings (in-person and virtual), prepare documents and presentations in Google Suite, and facilitate team collaboration to meet deadlines.

Provide administrative support to the Head of Equity Research and research analysts, including meeting and travel coordination, expense and invoice processing, database and records maintenance, office management, HR initiatives, and special projects. The role requires discretion, strong organization, communication, prioritization, and proficiency with Microsoft Office tools in a fast-paced financial services environment.

Supports multiple C-suite executives by managing calendars, travel, communications, meetings, events, budgets, vendors, office operations, documents, and cross-functional projects. The role coordinates company rhythms, prepares presentations and reports, facilitates internal collaboration, handles confidential information, and improves administrative processes in a fast-paced environment.

Provides proactive, high-level administrative and executive support to two Senior Managing Directors. Responsibilities include complex calendar and inbox management, travel coordination, correspondence, meeting materials, expense reports, invoices, presentations, offsite events, visitor support, catering, and confidential stakeholder communications. The role requires independent judgment, discretion, organization, and occasional support outside regular business hours.

Supports the CEO by managing calendars, communications, priorities, travel, meeting preparation, correspondence, and follow-through. Coordinates executive leadership meetings, offsites, and planning sessions while anticipating risks, resolving conflicts, and ensuring commitments are completed. The role requires discretion, sound judgment, strong communication, adaptability, and independent prioritization in a fast-paced agency environment. It also involves working with clients, partners, and senior leaders across time zones while using Microsoft 365, AI tools, and automation to improve productivity.

Support the founder by managing inboxes, calendars, meetings, travel arrangements, communications, research, outreach, and confidential information. Coordinate follow-ups and contact pipelines, prepare meeting briefs, and provide marketing support through social media content planning, email and SMS campaign coordination, copy preparation, quality checks, and reporting.

Provides high-level administrative support to vice chairs and executives, including complex calendar management, travel and expense coordination, meeting logistics, confidential correspondence, document preparation, and relationship management. The role requires sound judgment, discretion, organization, proactive problem-solving, and collaboration across teams in a fully onsite corporate banking environment.

Provides comprehensive administrative and workplace support to multiple executives, including calendar and travel management, expense processing, onboarding and offboarding coordination, meeting and event support, confidential communications, reporting, and ad hoc tasks. The role also trains new Executive Assistants, coordinates across teams, maintains service quality, and works independently while supporting a collaborative office environment.

Provides complex executive administrative support to senior healthcare leaders, including calendar management, meeting and event coordination, travel arrangements, budgets, executive presentations, reports, communications, filing systems, and office operations. The role also supports direct reports, supervises or mentors administrative staff, manages competing priorities, and handles confidential information with strong judgment and professionalism.

Provides autonomous executive and administrative support to a senior leader, including calendar and travel management, expense processing, meeting and event coordination, confidential correspondence, reporting, and ad hoc tasks. The role supports enterprise and board-level commitments, mentors junior Executive Assistants, coordinates with internal and external partners, and maintains high standards of judgment, organization, communication, and service.

Provides high-level administrative and strategic support to the CEO and CFO. Responsibilities include managing complex calendars and communications, preparing briefings and presentations, coordinating Board and executive leadership meetings, tracking action items, arranging travel, supporting regulatory deadlines, and handling confidential information. The role requires strong judgment, discretion, organization, business acumen, and proficiency with Microsoft 365 and AI-enabled productivity tools.

Provides high-level support to the CEO and founder by managing complex calendars, travel, meetings, communications, confidential information, and executive priorities. Coordinates board, investor, leadership, and company events; tracks action items; supports strategic initiatives; and liaises with internal and external stakeholders. Also assists with office logistics, workplace vendors, hospitality, onboarding, and team gatherings in a fast-paced hybrid environment.

Provides comprehensive administrative and executive support to the Chief Lottery Officer, including calendar and meeting management, briefing materials, communications, travel arrangements, expense reporting, invoices, records management, and operational onboarding. The role requires discretion, strong organization, multitasking, professional communication, and the ability to manage competing priorities in a fast-paced corporate environment.

Provides high-level administrative support to senior executives by managing complex calendars, communications, travel, expenses, meetings, executive materials, records, and follow-up. Coordinates with internal and external stakeholders, handles sensitive information, conducts research, supports special projects, and improves executive-office processes. The role requires strong judgment, discretion, organization, communication skills, and advanced Microsoft 365 proficiency in a hybrid Toronto office environment.

Provides comprehensive administrative and operational support to multiple Finance Executives, including calendar and email management, travel arrangements, expense reporting, meeting and board material preparation, invoice and purchase order workflows, budget tracking, event and conference coordination, and confidential communications. The role manages competing priorities, coordinates stakeholders, supports quarterly deliverables, and assists with special projects in a hybrid office environment.

Provides proactive administrative support to the Senior Director of GTM Data & Intelligence and global leadership team. Responsibilities include complex calendar management, executive travel, meeting and event coordination, expense and purchase order tracking, communications, documentation, team information systems, confidential matters, and process improvement. The role requires strong organization, discretion, communication, prioritization, and follow-through in a fast-paced hybrid environment.

Provide high-complexity calendar, travel, logistics, meeting preparation, and follow-up support for the CEO. Identify workflow inefficiencies, anticipate needs, track commitments, manage confidential information, and coordinate with executive assistants. Contribute to building the Office of the CEO, support special projects, improve operating systems, and flex across time zones and travel requirements in a fast-paced environment.

Provide strategic executive support to multiple leadership team members by managing calendars, communications, competing priorities, travel, offsites, and onsite logistics. Build trusted executive partnerships, anticipate needs, explain scheduling decisions, coordinate across teams and vendors, and improve operational workflows. Use AI tools to draft communications, analyze calendars, and research logistics while reviewing all outputs. The role requires discretion, emotional intelligence, resilience, strong organization, and comfort operating independently in an evolving environment.

Provide comprehensive administrative and executive support to three or more senior leaders, including a C-suite executive. Manage complex calendars, meetings, travel, expenses, communications, events, confidential information, and stakeholder coordination. Anticipate priorities, resolve scheduling and administrative issues, prepare meeting materials, support leadership forums, improve workflows, and collaborate with the broader administrative team in a fast-paced remote-first environment.

Provides remote administrative and operational support to a business owner across multiple ventures. Responsibilities include monitoring solar and battery projects, tracking tasks and payments, managing calendars across time zones, coordinating travel, communicating with stakeholders, prioritizing workflows, and maintaining project records. The role requires strong organization, communication, independence, attention to detail, and familiarity with productivity, CRM, and project-tracking tools.

Provides executive and workplace support for three founders, managing calendars, meetings, travel, agendas, expenses, onboarding, office operations, vendors, facilities coordination, and internal events across Toronto and Ottawa. The role is part-time at 20 hours per week and requires strong organization, communication, discretion, independent judgment, and reliable follow-through. It may grow into people and culture, office operations, or senior executive support.