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Top Executive Assistant Jobs in Toronto

7 Days Ago
Toronto, ON
Senior level
Senior level
Food • Retail • Agriculture • Manufacturing
The Executive Assistant will provide comprehensive support to the CFO and Chief Legal Officer, including managing calendars, organizing meetings and travel arrangements, preparing documentation, and handling departmental invoices. The role requires strong organizational skills and confidentiality in communication.
Top Skills: Microsoft
16 Days Ago
Toronto, ON
Senior level
Senior level
Fintech • Professional Services • Consulting • Energy • Financial Services • Cybersecurity • Generative AI
The Executive Assistant will provide comprehensive support to multiple Partners, managing schedules, coordinating meetings and travel, overseeing expenses, and preparing documentation. The role requires professionalism, exceptional organization, and the ability to handle multiple tasks in a fast-paced environment.
Senior level
Big Data • Fintech • Information Technology • Business Intelligence • Financial Services • Cybersecurity • Big Data Analytics
The Executive Administrative Assistant provides high-level administrative support to the Canada Regional President, managing complex schedules, travel plans, and communication flow. They oversee other administrative assistants, prepare reports and budget records, and maintain discretion with sensitive information. This role demands strong organizational and communication skills in a fast-paced environment.
5 Hours Ago
Toronto, ON
Senior level
Senior level
Fintech • Payments • Financial Services
The Senior Executive Assistant provides advanced administrative support to multiple executives, enhancing their effectiveness through strategic decision-making, time organization, and comprehensive administrative support, while maintaining high standards of integrity and confidentiality.
Top Skills: Microsoft Office SuiteOffice365
Yesterday
Toronto, ON
Senior level
Senior level
Financial Services
The Executive Assistant supports the Chief Data & Analytics Officer by managing calendars, organizing meetings, making travel arrangements, handling expenses, and ensuring efficient office operations. This includes liaising with stakeholders, leading event planning, and providing administrative support to enhance team productivity.
Top Skills: ExcelPowerPointSharepointWord
2 Days Ago
Remote
Toronto, ON
Junior
Junior
Appliances • Industrial • Manufacturing
The Executive Assistant provides high-level administrative support to the Executive Team, coordinating events, managing logistics, and facilitating effective communication. This role involves consolidating data for executive use and ensuring operations run smoothly in a dynamic environment while continuously improving support processes.
Yesterday
Toronto, ON
Senior level
Senior level
Financial Services
The Executive Assistant will support C-suite executives, particularly the Chief Legal Officer and Chief Ethics Officer, managing administrative tasks, financial reporting, and collaboration with various teams. Responsibilities include scheduling, event planning, communication, and budget coordination, requiring high professionalism and leadership skills.
Top Skills: ExcelMicrosoft PowerpointMicrosoft Word
Yesterday
Remote
Toronto, ON
Senior level
Senior level
Fintech • Payments
The Executive Assistant will support the Chief Risk and Compliance Officer and other senior leaders by managing schedules, arranging travel, preparing reports, and facilitating communication. Responsibilities include project support for meetings, budget management, and ensuring alignment with corporate policies.
2 Days Ago
Toronto, ON
Senior level
Senior level
Angel or VC Firm
The Executive Assistant to the CEO will manage the CEO's schedule, travel arrangements, and communications, ensuring professionalism and seamless coordination. Responsibilities include calendar management, travel planning, administrative support, communication handling, event logistics, and proactive problem-solving to enhance the CEO's effectiveness in a dynamic environment.
Top Skills: Google WorkspaceMS Office
4 Days Ago
Toronto, ON
Senior level
Senior level
Financial Services
The Executive Assistant will provide comprehensive administrative support to managers and their teams, manage calendars, coordinate events, monitor budgets, and oversee relationships with stakeholders while contributing to operational efficiencies within the business group.
2 Days Ago
Toronto, ON
Junior
Junior
eCommerce • Sales
The Executive Assistant/Receptionist will provide executive support to VPs, manage travel arrangements and expense reports, operate the phone system, receive visitors, maintain office supplies, and assist with facilities requests.
Top Skills: MS Office
5 Days Ago
Toronto, ON
Senior level
Senior level
Financial Services
The Executive Assistant provides administrative support to the Managing Director, Head of Credit Strategy, and the Credit Strategy team. Responsibilities include managing complex schedules, travel arrangements, expense reconciliations, and team events, while maintaining confidentiality and assisting in departmental initiatives.
Top Skills: MS Office
4 Days Ago
Toronto, ON
Senior level
Senior level
Fintech • Payments • Financial Services
In this 12-month contract role, you will provide high-level administrative support to the CSMO, managing calendars, scheduling meetings, preparing documentation, and handling confidential matters. You will coordinate events, maintain records, and assist in organizing the National Sales Conference while liaising with internal teams and external stakeholders.
Top Skills: MS Office
Entry level
Insurance
As an Executive Assistant, you will manage executive schedules, coordinate meetings, track deliverables, and prepare executive communications. You will also handle travel arrangements and act as a key point of contact for stakeholders, requiring strong organizational skills and professionalism.
Top Skills: CanvaDiligent BoardsExcelMicrosoft Office SuiteMicrosoft PowerbiMicrosoft ProjectMicrosoft VisioOutlookPowerPointSharepointTeamsWord
8 Days Ago
Toronto, ON
Senior level
Senior level
Financial Services
The Executive Assistant will provide comprehensive administrative support to C-suite executives, managing calendars, coordinating meetings, and preparing reports. The role involves interaction with legal and governance teams, overseeing financial reporting, ensuring efficient office operations, and mentoring junior staff. Strong communication, analytical skills, and leadership are essential for success.
Top Skills: Microsoft
10 Days Ago
Remote
Toronto, ON
Entry level
Entry level
Retail • Sales • Software
As an Executive Assistant, you will manage complex travel arrangements, oversee the CEO's inbox, track meeting follow-ups, and organize the CEO's calendar. You will also prepare meeting materials and facilitate communications with various stakeholders, ensuring efficient internal operations.
10 Days Ago
Hybrid
Toronto, ON
Mid level
Mid level
Cloud • Fintech • Software • Analytics
As an Executive Assistant at Caseware, you will support the CEO and CFO by managing their schedules, organizing meetings, and handling travel arrangements. You'll be a key contact for internal and external stakeholders, assist in leadership meetings, and help improve systems and processes while maintaining confidentiality.
Top Skills: DocsExcelSheetsWord
11 Days Ago
Toronto, ON
Mid level
Mid level
Insurance • Real Estate
The Executive Assistant provides high-level administrative support to the President and CEO, manages schedules, handles correspondence, and coordinates regulatory compliance and communication within the organization. This role requires detail orientation and the ability to work autonomously in a fast-paced environment.
Top Skills: ExcelMS OfficePowerPointWord
11 Days Ago
Remote
Toronto, ON
Mid level
Mid level
Artificial Intelligence • Enterprise Web • Machine Learning • Marketing Tech • Natural Language Processing
The Executive Assistant will manage administrative tasks for the executive team, including project management, scheduling, and event coordination. The role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information while supporting multiple executives efficiently.
14 Days Ago
Toronto, ON
Entry level
Entry level
Software
As an Executive Assistant, you will provide comprehensive executive support to Senior Executives, managing calendars, travel, correspondence, and confidential information. You will ensure efficient workflow, coordinate meetings, and adapt to ongoing changes while handling ad-hoc projects.
Top Skills: ExcelPowerPoint
17 Days Ago
Toronto, ON
Senior level
Senior level
Financial Services
The Executive Assistant at BMO Capital Markets will provide high-level administrative support to senior executives. Responsibilities include managing calendars, coordinating events, analyzing data for insights, monitoring budgets, processing invoices, and liaising with internal and external stakeholders to ensure smooth operations and effective communication.
16 Days Ago
Toronto, ON
Mid level
Mid level
Real Estate
The Executive Assistant will provide comprehensive administrative support, manage team workflow, handle client communications, and assist with various reporting tasks. Responsibilities also include preparing engagement letters, tracking revisions on reports, and coordinating with internal and external stakeholders for smooth operations.
Top Skills: ExcelMicrosoft PowerpointMicrosoft Word
5 Days Ago
Hybrid
Toronto, ON
Entry level
Entry level
Healthtech • Software
The Administrative Assistant will support the Executive Assistant Team by managing administrative tasks, scheduling, travel arrangements, project coordination, and providing overflow support during peak periods. The role involves collaboration and communication with leadership teams and tracking project milestones.
Top Skills: Microsoft Co-PilotMS OfficeSharepoint
Junior
Financial Services
The Assistant(e) Administratif(ve) will provide daily administrative support to the Capital Solutions team, including managing calendars, booking travel, coordinating meetings, and handling sensitive information. The role requires excellent communication skills and the ability to multitask in a fast-paced environment.
Junior
Financial Services
The Administrative Assistant will provide daily administrative support to the Capital Solutions Group, including calendar management, travel arrangements, meeting coordination, expense reconciliation, and event planning. This role requires strong organizational skills and the ability to manage multiple priorities efficiently in a fast-paced environment.
Top Skills: MS Office
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