Top Executive Assistant Jobs in Toronto

Provide high-touch operational support to the founders: manage calendars, travel, onboarding, HR workflows, NYC office operations, event coordination, meeting materials, triage communications, and ad hoc projects to keep the company running smoothly.

Provide high-level administrative support to senior executives including complex calendar management, meeting and event logistics, office/shared-space management, preparation/editing of correspondence and presentations, and coordination of company-wide events. Act as liaison for internal and client meetings, manage confidential information with discretion, and lead special projects from conception to execution.

The Executive Assistant provides administrative support to executives, managing calendars, travel, expense reports, office supplies, and client meeting preparations while ensuring confidentiality and effective communication.

Provide administrative support to a Senior Vice-President including calendar and inbox management, meeting coordination, travel booking, expense and invoice processing, confidential correspondence and presentations, onboarding/offboarding assistance, Workday delegate tasks, and support for team events and administrative processes.

Provide high-quality administrative support to the VP, Digital Wealth and four AVPs, managing complex schedules, travel, budgets/expenses, meetings and events, coordinating stakeholders, handling confidential information, and supporting team logistics and procurement.

Provide full-spectrum executive administrative support to an SVP and six VPs, managing complex calendars, inboxes, travel, expenses, meeting logistics, reports and presentations. Coordinate events, Town Halls, invoice processing, and stakeholder communications while improving team efficiency and contributing to a positive, inclusive team culture.

Provide high-level administrative support to Finance, Investor Relations, Credit, and HR executives: manage complex calendars across time zones, coordinate senior meetings and events, arrange domestic and international travel and visas, prepare and proof executive-level PowerPoint/Word/Excel materials, handle confidential correspondence, and manage expenses via Concur.

The Executive Assistant will support executives by managing complex calendars and communications, participating in meetings, organizing team events, and identifying operational improvements.

Provide high-trust executive support to CGO, CROO and leadership: manage complex calendars, meetings, travel, governance workflows (DocuSign), onboarding/offboarding, expense tracking, office operations, and executive communications. Maintain documentation across SharePoint/Confluence/Monday.com and improve processes for efficiency and compliance.

Support the CEO and a ten-person FileMaker development team by managing work orders, time tracking, IT/security monitoring, onboarding/offboarding, marketing campaigns, and internal documentation. Maintain Hubstaff and FileMaker alignment, administer device security tools, coordinate maintenance/outage communications, and own recurring operational processes to ensure accuracy and reliability.

The Executive Assistant supports senior leadership by managing calendars, coordinating meetings, handling communications, and providing operational support in a fast-paced environment.

The Executive Assistant will manage calendars, handle communications, organize meetings, coordinate projects, and provide team support to executives at Viral Nation.

The Executive Assistant will manage calendars, organize meetings and travel, write reports and professional communication, and assist with digital assets, requiring strong organizational and language skills.

Provide high-level administrative support to an executive on PST: manage calendar and email, coordinate communication, prepare documents/reports in Microsoft Office, schedule and support meetings, take notes, track action items, and maintain confidentiality while optimizing time and priorities.

Provide high-level administrative support to the CEO: schedule meetings, manage travel and payments, transcribe minutes, maintain communications and CRM, assist the team with administrative tasks, and represent the company professionally. Requires handling personal CEO tasks and ad-hoc duties as needed.

Provide high-level administrative support to executives (calendar, travel, meetings), create and coordinate marketing materials and campaigns, manage and optimize HubSpot CRM (data, segmentation, automation), analyze campaign metrics, and support ad-hoc projects. Improve workflows to streamline marketing and sales operations.

Provide dedicated administrative support to a C-suite executive: manage calendars and emails, coordinate meetings and logistics across time zones, maintain CRM records (preferably HubSpot), prepare documents and presentations, track action items and deadlines, and assist with special projects while maintaining confidentiality.

Provide comprehensive support to an executive across project management, administrative, creative, and financial tasks. Manage projects, warranty and work order systems, SOPs, and detailed meeting minutes. Maintain and organize Excel spreadsheets and charts. Create designs in Canva and develop videos from PowerPoint. Assist with quarterly forecasting and financial data entry to ensure smooth business operations.

Provide remote executive support including project management, administrative tasks (warranty/work orders, SOPs, meeting minutes), Excel data management, Canva design, video creation from PowerPoints, and basic financial forecasting and data entry.

Build, optimize, and document GoHighLevel automations, funnels, workflows, and CRM systems. Develop onboarding and backend operational processes from scratch, manage pipelines, tagging, and lead tracking, monitor automation performance, and support executive operations while maintaining confidentiality and collaborating with internal and external stakeholders.

Provide high-level administrative support to the CEO and executives, manage calendars and travel, prepare documents and reports, handle confidential matters, and support marketing through content creation, campaign execution, vendor coordination, CRM management, and marketing metrics tracking.

Provide remote executive-level administrative and project coordination across multiple businesses and time zones. Monitor solar and battery projects in Australia, track tasks, invoices, and records, manage calendars and travel, act as point of contact with partners and government stakeholders, and maintain project trackers to keep priorities aligned and deadlines met.

Provide high-touch, in-person executive support to a GP: manage complex calendars, coordinate meetings, prepare materials, arrange and adjust travel, handle last-minute changes, and support ops initiatives. Must be proactive, highly organized, discreet, and comfortable using AI tools to increase efficiency.

Provide high-impact executive support to Head of Marketing and Head of Sales by managing complex calendars, global travel, confidential communications, and building administrative systems to optimize GTM operations. Coordinate cross-functional meetings and act as a strategic gatekeeper to maximize executive time and efficiency.

Provide high-trust executive support to the founder by managing financial admin (invoicing, payroll, contracts), calendar and inbox triage, hiring coordination and onboarding, travel and personal logistics, and recurring operational tasks to ensure reliability and consistency.