Top Executive Assistant Jobs in Toronto

The Executive Administrative Assistant provides high-level administrative support, coordinating activities, managing inquiries, and driving operational efficiency for management. Key tasks include scheduling, communication, meeting preparation, and supporting executive needs with strategic insights.

Provide high-level administrative support to the Head of Data, Analytics & Fraud including calendar and travel management, meeting preparation and materials, stakeholder coordination, expense and filing management, event support, and producing PowerPoint and other documents while maintaining confidentiality and strong stakeholder relationships.

Provide advanced administrative support to AVP and VP: manage complex calendars, coordinate meetings and travel (including visas), prepare agendas and presentations, handle correspondence and expense reports, take minutes, manage projects, and act as liaison with internal and external contacts while maintaining discretion and judgment.

Provide senior administrative, operational and project support to one or more senior executives: manage calendars and communications, prepare reports and dashboards, coordinate events and travel, supervise administrative staff, process expenses/invoices, support change management initiatives, and improve office processes to ensure efficient group operations.

Provide high-trust executive and operational support to C-suite leaders, manage complex calendars, meetings, travel logistics, governance/workflow processes (DocuSign, SharePoint, Confluence, Monday.com), onboarding/offboarding coordination, expense and budget tracking, office operations, and executive communications and presentations.

Provide high-level administrative and operational support to Vice Chairs and senior executives: manage complex calendars, arrange travel and expenses, prepare materials and agendas, handle confidential correspondence, coordinate logistics and cross-functional collaboration, and drive process improvements to enable strategic client relationships.

Provide high-level administrative support to senior executives: manage calendars, coordinate meetings and travel, prepare materials, handle confidential communications, reconcile expenses, support project and proposal work, and build relationships across clients and internal teams while anticipating needs and working beyond typical hours when required.

Provide high-level administrative support to CEO, COO, and Administration Director: manage complex calendars, coordinate meetings and travel, prepare presentations and reports, maintain confidential records, assist with CRM administration, support executive initiatives and company events, and follow up on action items.

Provide high-level administrative and project support to the Environmental Services division leadership. Manage executive calendars, meetings, travel, correspondence, expense reports, and event logistics. Produce materials (reports, presentations), track action items, support employee engagement activities, and drive special projects to improve executive office efficiency and information flow.

Provide high-level executive support to two VPs including complex calendar and travel coordination, meeting preparation and follow-ups, expense processing, budget/PO/invoice tracking, team event logistics, document and version control, and cross-team communication while maintaining confidentiality and professionalism.

Provide high-level administrative support to the COO and select ELT members, managing complex calendars, travel, board and executive meetings, corporate office operations, vendor relationships, and large-scale event planning. Oversee financial administration (invoices, POs, expense reconciliation via JDE), supervise office services, and execute corporate culture and engagement programs while mitigating logistical and compliance risks.

Provide high-level administrative and project support to multiple executives: manage calendars and travel, handle communications, coordinate meetings (in-person and virtual), prepare documents and presentations in Google Suite, and facilitate team collaboration to meet deadlines.

Provide high-level administrative support to multiple executives: manage complex calendars, coordinate meetings and travel, handle correspondence, process expenses and documents, track action items, and improve administrative workflows to support technical and business teams.

Provide senior-level administrative, financial and HR support to executives and teams: manage calendars, communications, reports, events, invoices, travel, filings, and supervise administrative staff while leading process improvements, change management, stakeholder relations, and data-driven reporting.

Provide high-level administrative and operational support to the CIO and CFO: manage complex calendars, prepare executives for meetings and board activities, coordinate travel and expenses, track action items, improve workflows, handle confidential stakeholder communications, and support special projects and departmental administration using Microsoft 365 and automation/AI tools.

The Executive Assistant provides administrative support to executives, managing calendars, travel, expense reports, office supplies, and client meeting preparations while ensuring confidentiality and effective communication.

Provide high-level administrative and operational support to executive and senior leadership: manage complex calendars and inboxes, coordinate meetings, travel, and board materials, maintain confidential records, publish internal communications via SharePoint, and partner with HR on employee engagement and events. Improve processes using Microsoft 365 and AI tools.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

Provide senior-level administrative support to the PATH Program and its executives: manage calendars, coordinate meetings and travel, prepare materials, take minutes, process expenses via Concur, liaise with stakeholders, support onboarding/offboarding logistics, plan events, draft and proofread communications, and assist with special projects while maintaining confidentiality and adherence to OPTrust policies.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Provide executive and administrative support while coordinating, organizing, scheduling, and executing existing marketing content across multiple real estate businesses and platforms. Maintain content calendars, post schedules, CRM records (including Zoho), property listings, photos, and marketing materials. Use SocialPilot, CoStar, and other systems to ensure tasks are completed on time and serve as a reliable backup to key team members.

Provide high-trust executive support to the VP of TeraWave Operations: manage complex calendars, travel, confidential communications, event planning, and strategic projects while improving workflows and enabling cross-functional coordination across engineering, manufacturing, testing, and operations.

The Executive Assistant will support executives by managing complex calendars and communications, participating in meetings, organizing team events, and identifying operational improvements.

Provide high-level executive support to a senior global leader: manage complex global calendars and high-volume inboxes, coordinate extensive international travel and contingency plans, liaise with internal and external stakeholders, prepare meeting briefs, and provide in-office support in Toronto ~3 days/week. Must excel in fast-paced, ambiguous environments, rapidly reprioritize, exercise discretion, and maintain composure under pressure.

Provide high-level administrative support to CTC Global executives: manage calendars, schedule meetings, coordinate travel and visitors, process invoices and credit card expenditures, maintain confidential files (including commercial contracts), prepare meeting spaces, and run special projects while collaborating across departments.