Top Executive Assistant Jobs in Toronto

Provide high-touch operational support to the founders: manage calendars, travel, onboarding, HR workflows, NYC office operations, event coordination, meeting materials, triage communications, and ad hoc projects to keep the company running smoothly.

Provide high-level administrative support to Finance, Investor Relations, Credit, and HR executives: manage complex calendars across time zones, coordinate senior meetings and events, arrange domestic and international travel and visas, prepare and proof executive-level PowerPoint/Word/Excel materials, handle confidential correspondence, and manage expenses via Concur.

Provide high-level administrative and operational support to Vice Chairs and senior executives: manage complex calendars, arrange travel and expenses, prepare materials and agendas, handle confidential correspondence, coordinate logistics and cross-functional collaboration, and drive process improvements to enable strategic client relationships.

The Executive Assistant will support executives by managing complex calendars and communications, participating in meetings, organizing team events, and identifying operational improvements.

Provide high-level executive support to a senior global leader: manage complex global calendars and high-volume inboxes, coordinate extensive international travel and contingency plans, liaise with internal and external stakeholders, prepare meeting briefs, and provide in-office support in Toronto ~3 days/week. Must excel in fast-paced, ambiguous environments, rapidly reprioritize, exercise discretion, and maintain composure under pressure.

Provide proactive executive support to two Vice Presidents: manage complex calendars, meetings, travel, prepare decks and financial trackers, process expenses, track budgets/POs/invoices, coordinate team events, maintain documentation, and act as cross-team liaison while upholding confidentiality and professionalism.

Provide executive-level administrative support to the EVP & CHRO, managing complex schedules, travel, events, expense reporting, and confidential communications. Develop polished PowerPoint presentations and materials, maintain financial documentation in Excel, liaise with senior leaders and board members, support HR initiatives, and handle sensitive information with discretion.

Provide comprehensive administrative support to the EVP & Chief HR Officer, managing complex calendars, travel, events, expense reports, and confidential communications. Develop executive-ready PowerPoint presentations, maintain financial documentation in Excel, liaise with stakeholders and board members, support onboarding and quarterly meetings, and handle sensitive HR and business information with discretion.

Provide advanced administrative and organizational support to VP-level staff and the General Account Investment team. Manage complex calendars, schedule meetings, arrange domestic and foreign travel, prepare agendas and draft presentations, maintain databases and confidential records, complete expense reports, coordinate events, serve as office manager, and support department projects and other Executive Assistants as needed.

Provide high-impact executive support to a small senior leadership team across time zones: manage complex calendars, own international travel and expenses, prepare board/town hall materials, track follow-through on priorities, coordinate with global EA counterparts, and leverage AI/productivity tools to improve efficiency.

Provide proactive executive administrative support to an ExCo member and senior leaders: complex diary management across time zones, email triage, meeting governance (agendas, minutes, action tracking), travel and expense coordination, procurement, document management, cross-cover for admin team, and use AI-enabled tools to streamline processes and improve productivity.

The Executive Assistant will manage calendars, handle communications, organize meetings, coordinate projects, and provide team support to executives at Viral Nation.

The Executive Assistant supports senior leadership by managing calendars, coordinating meetings, handling communications, and providing operational support in a fast-paced environment.

Provide high-level administrative support to Technology senior leaders: manage calendars and travel, prepare presentations and meeting materials, take minutes, handle correspondence, process expenses and invoices, support budgets, coordinate events, and represent the leaders' office with discretion and initiative.

Provide high-touch, in-person executive support to a GP: manage complex calendars, coordinate meetings, prepare materials, arrange and adjust travel, handle last-minute changes, and support ops initiatives. Must be proactive, highly organized, discreet, and comfortable using AI tools to increase efficiency.

Provide high-quality executive administrative and operational support to the Chief Audit Executive, including complex calendar and travel management, executive-ready reporting and presentations, meeting coordination, tracker maintenance, basic data analysis, use of Microsoft 365 and approved AI tools, confidential information handling, and process improvement for audit and governance deliverables.

Provide high-level executive administrative and operational support to the Chief Audit Executive, managing complex calendars, travel, expense reporting, and confidential communications. Prepare executive-ready materials, coordinate Audit Committee and governance reporting, maintain trackers and KPI reports, perform basic analysis and data cleanup, and improve processes using Microsoft 365 and approved AI tools like Copilot. Liaise with senior leaders, vendors, and board members while ensuring discretion and information-security awareness.

Provide high-level executive support to the CEO and Chief Strategy Officer by managing complex calendars, travel, meeting prep, communications, and confidential matters. Coordinate cross-functional stakeholders, board and investor logistics, office operations, events, and special projects to drive operational excellence in a fast-growing startup.

Provide dedicated administrative support to a C-suite executive: manage calendars and emails, coordinate meetings and logistics across time zones, maintain CRM records (preferably HubSpot), prepare documents and presentations, track action items and deadlines, and assist with special projects while maintaining confidentiality.

The Executive Administrative Assistant provides high-level administrative support, coordinating activities, managing inquiries, and driving operational efficiency for management. Key tasks include scheduling, communication, meeting preparation, and supporting executive needs with strategic insights.

Provide high-level administrative support to the Head of Data, Analytics & Fraud including calendar and travel management, meeting preparation and materials, stakeholder coordination, expense and filing management, event support, and producing PowerPoint and other documents while maintaining confidentiality and strong stakeholder relationships.

Provide senior-level administrative and operational support to executives and their teams: manage calendars, meetings, travel, budgets, invoices, reports and dashboards; coordinate events, vendors, and office operations; analyze data for recommendations; coach junior assistants; and ensure compliance with policies and risk frameworks to enable efficient business operations.

Provide high-level administrative support to senior executives: manage calendars, coordinate meetings and travel, prepare materials, handle confidential communications, reconcile expenses, support project and proposal work, and build relationships across clients and internal teams while anticipating needs and working beyond typical hours when required.

Provide senior executive administrative and operational support to C-suite leaders, managing complex calendars, meetings, travel, governance/workflow processes (DocuSign, Confluence, SharePoint, Monday.com), onboarding/offboarding, expense and budget tracking, office coordination, and executive communications. Proactively improve systems, ensure compliance and audit readiness, and coordinate cross-functional initiatives and leadership events.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.