Top Executive Assistant Jobs in Toronto

Supports the Chief Human Resources Officer and Global HR Leadership Team through complex calendar management, travel coordination, communications, executive presentations, Board materials, leadership meetings, expenses, invoices, document repositories, and special initiatives. The role handles highly confidential information, tracks priorities and deliverables, coordinates executive and employee events, and serves as a trusted liaison to senior leaders and Board stakeholders.

Supports Dropbox’s Chief Business Officer through complex calendar management, domestic and international travel coordination, meeting preparation, executive communications, events, expenses, action tracking, and cross-functional follow-through. The role requires proactive judgment, discretion, strong organization, risk escalation, and close partnership with the Chief of Staff and executive administration community in a fast-changing environment.

Supports three Area Vice Presidents by managing complex calendars, multi-leg travel, expenses, staff meetings, executive communications, team events, and strategic administrative projects. The role requires proactive prioritization, discretion, polished communication, and the ability to anticipate and resolve shifting executive needs in a fast-paced Sales organization. This is a remote position based in Canada.

Support the CEO by managing calendars, priorities, briefings, communications, meetings, travel, expenses, records, and confidential information. Represent the company at external events and meetings, prepare talking points and materials, liaise with stakeholders, and track follow-up actions. The role requires strong judgment, discretion, organization, communication skills, and proficiency in Microsoft Office.

The Executive Assistant supports the CEO and Registrar by managing schedules, correspondence, meetings, priorities, travel coordination, briefing materials, and executive communications. The role also provides backup governance support for Board and committee operations, tracks ELT action items, coordinates events, manages office administration and supplies, and supports stakeholder meetings. Success requires discretion, strong organization, advanced Microsoft Office skills, communication ability, and experience supporting senior executives.

Provides high-level executive support to the Chief Operating Officer through proactive calendar and travel management, meeting coordination, board and leadership materials, OKR and action tracking, stakeholder liaison, correspondence, events, expenses, and process improvement. The role also coordinates cross-functional priorities and develops AI-enabled workflows while handling confidential information with discretion and sound judgment.

Remote Executive Assistant supporting a CEO by managing calendars, priorities, inbox triage, reporting, sales and content coordination, travel, business administration, and operating systems. The role requires proactively removing bottlenecks, tracking decisions and deliverables, coordinating teams, and holding the CEO accountable. The assistant will work US Eastern Time business hours and may grow into a Chief of Staff position.

Provide comprehensive administrative, strategic, and personal support to the CEO. Manage calendars, inboxes, correspondence, executive meetings, board preparation, travel itineraries, and follow-up actions. Serve as a confidential gatekeeper and operational partner while handling shifting priorities, international time zones, and high-pressure situations. Use productivity and AI tools to automate administrative workflows and improve executive efficiency.

Provides trusted executive, administrative, and operational support to the CEO. Responsibilities include calendar and inbox management, executive communications, meeting and board coordination, action tracking, stakeholder engagement, complex domestic and international travel, expenses, office administration, IT coordination, and special projects. The role synthesizes information, prioritizes competing demands, protects confidential information, and independently resolves issues while maintaining follow-through across commitments and workstreams.

Leads daily Executive Lounge operations, including guest service, Diamond Member engagement, team recruitment and coaching, scheduling, food and beverage execution, VIP coordination, inventory and cost control, compliance, reporting, and facility readiness. The role also supports revenue growth, service recovery, boardroom bookings, and collaboration with hotel departments to deliver exceptional guest experiences.

Serve as the CEO’s executive assistant and developing Chief of Staff. Manage complex calendars, inboxes, travel, personal operations, expenses, vendors, and confidential communications. Convert ideas into projects, track accountability, support meetings and partnerships, and build SOPs and workflows using project-management and AI tools. The role requires high ownership, discretion, excellent writing, advanced international travel planning, and the ability to manage both business and personal priorities.

Provides high-level executive support to senior leaders, including complex calendar and priority management, stakeholder coordination, executive communications, meeting and event planning, travel and expense administration, confidential records management, and initiative tracking. Supports Executive Office operations through mentoring, onboarding, process improvement, digital enablement, issue escalation, and operational coordination. Requires sound judgment, discretion, business acumen, and the ability to work independently in a dynamic corporate environment.

Provide high-touch executive and administrative support to Capital Markets leaders: manage complex calendars, travel and expenses, onboarding/offboarding, confidential correspondence, office logistics, reports, and relationship coordination. Collaborate with EAs and cross-functional teams to ensure operational excellence in a fast-paced financial environment.

Provides high-level administrative and strategic support to a senior executive with an international portfolio. Responsibilities include calendar and meeting coordination, complex domestic and international travel, expense reconciliation, confidential correspondence, presentation preparation, records and invoice management, special projects, and executive-office processes. The role partners closely with the Chief of Staff, anticipates executive needs, manages sensitive communications, supports client relationships, and maintains flexibility across time zones and outside standard working hours.

Provides proactive administrative and operational support to two Vice Presidents, including calendar and travel management, communications, meeting coordination, governance support, document preparation, onboarding, organizational updates, and confidential workforce information maintenance. The role also supports special projects, improves administrative processes, coordinates stakeholders, and mentors administrative colleagues while using Microsoft 365 and AI tools to improve efficiency.

Provides administrative support to multiple senior Corporate Finance and Restructuring leaders. Responsibilities include calendar management, meeting and travel coordination, document and presentation preparation, research, Salesforce CRM updates, client opportunity support, time and expense entry, statement reconciliation, correspondence prioritization, file maintenance, and delivery coordination. The role requires discretion, confidentiality, strong organizational skills, attention to detail, and at least eight years of administrative support experience.

Provide administrative support to the Head of Equity Research and research analysts, including meeting and travel coordination, expense and invoice processing, database and records maintenance, office management, HR initiatives, and special projects. The role requires discretion, strong organization, communication, prioritization, and proficiency with Microsoft Office tools in a fast-paced financial services environment.

Supports multiple C-suite executives by managing calendars, travel, communications, meetings, events, budgets, vendors, office operations, documents, and cross-functional projects. The role coordinates company rhythms, prepares presentations and reports, facilitates internal collaboration, handles confidential information, and improves administrative processes in a fast-paced environment.

Provides proactive, high-level administrative and executive support to two Senior Managing Directors. Responsibilities include complex calendar and inbox management, travel coordination, correspondence, meeting materials, expense reports, invoices, presentations, offsite events, visitor support, catering, and confidential stakeholder communications. The role requires independent judgment, discretion, organization, and occasional support outside regular business hours.

Provides executive administrative support to the Chief Program Officer by managing schedules, travel, meetings, communications, task prioritization, document preparation, reporting, and confidential information. Coordinates activities and stakeholders across the organization, ensures timely follow-up, and edits documents for accuracy in both official languages. The role requires strong organizational, communication, and bilingual capabilities, with hybrid work requiring three office days per week.

Provides high-level administrative support to vice chairs and executives, including complex calendar management, travel and expense coordination, meeting logistics, confidential correspondence, document preparation, and relationship management. The role requires sound judgment, discretion, organization, proactive problem-solving, and collaboration across teams in a fully onsite corporate banking environment.

Provides administrative support to multiple senior managers by managing calendars, coordinating meetings and travel, preparing agendas and presentations, handling correspondence, maintaining organizational systems, compiling reports, and supporting projects and workflow improvements. The role requires confidentiality, flexibility, strong communication, analytical problem-solving, bilingual English/French proficiency, and proficiency with Microsoft Office.

Provides high-level support to the CEO and founder by managing complex calendars, travel, meetings, communications, confidential information, and executive priorities. Coordinates board, investor, leadership, and company events; tracks action items; supports strategic initiatives; and liaises with internal and external stakeholders. Also assists with office logistics, workplace vendors, hospitality, onboarding, and team gatherings in a fast-paced hybrid environment.

Provides comprehensive administrative and operational support to multiple Finance Executives, including calendar and email management, travel arrangements, expense reporting, meeting and board material preparation, invoice and purchase order workflows, budget tracking, event and conference coordination, and confidential communications. The role manages competing priorities, coordinates stakeholders, supports quarterly deliverables, and assists with special projects in a hybrid office environment.

Provide high-complexity calendar, travel, logistics, meeting preparation, and follow-up support for the CEO. Identify workflow inefficiencies, anticipate needs, track commitments, manage confidential information, and coordinate with executive assistants. Contribute to building the Office of the CEO, support special projects, improve operating systems, and flex across time zones and travel requirements in a fast-paced environment.