Top Executive Assistant Jobs in Toronto

Provides executive and legal-administrative support to lawyers in the Tax Group. Responsibilities include preparing and proofreading documents, managing complex files and calendars, coordinating travel and meetings, handling communications, supporting billing and client-matter openings, organizing events, and managing confidential information. The role requires strong legal terminology knowledge, discretion, communication skills, initiative, and at least five years of legal assistant or senior leadership support experience.

Provides trusted executive, administrative, and operational support to the CEO. Responsibilities include calendar and inbox management, executive communications, meeting and board coordination, action tracking, stakeholder engagement, complex domestic and international travel, expenses, office administration, IT coordination, and special projects. The role synthesizes information, prioritizes competing demands, protects confidential information, and independently resolves issues while maintaining follow-through across commitments and workstreams.

Provides administrative and executive support to the Office of the Chief Risk Officer, including scheduling, travel arrangements, expense processing, meeting coordination, document preparation, deadline tracking, stakeholder communication, and vacation coverage. The role requires discretion, organization, sound judgment, multitasking, and flexibility in a fast-paced environment.

Provides comprehensive administrative, strategic, and operational support to the CEO, including calendar and travel management, document preparation, confidential communications, board materials, executive reporting, stakeholder coordination, KPI tracking, and follow-up on organizational priorities. The role also coordinates customer and supplier visits and supports executive team members as needed.

Provides comprehensive administrative support to the Global Equities team, including travel coordination, expense reporting, invoice processing, event planning, meeting logistics, document preparation, communications, and confidential information handling. The role requires strong organization, discretion, adaptability, and proficiency with Microsoft 365 while supporting administrative workflows and building relationships across the organization.

Provides executive and administrative support to the General Manager and Senior Leadership Team, including calendar and email management, meeting coordination, travel, expenses, correspondence, and action-item tracking. Oversees office operations, supplies, vendors, facilities, onboarding, budgets, invoices, policies, reception support, and events. Prepares presentations and documents, coordinates stakeholders, supports special projects, and handles confidential information with discretion.

Provides proactive, high-level administrative and executive support to two Senior Managing Directors. Responsibilities include complex calendar and inbox management, travel coordination, correspondence, meeting materials, expense reports, invoices, presentations, offsite events, visitor support, catering, and confidential stakeholder communications. The role requires independent judgment, discretion, organization, and occasional support outside regular business hours.

Supports three Area Vice Presidents by managing complex calendars, multi-leg travel, expenses, staff meetings, executive communications, team events, and strategic administrative projects. The role requires proactive prioritization, discretion, polished communication, and the ability to anticipate and resolve shifting executive needs in a fast-paced Sales organization. This is a remote position based in Canada.

Provides high-level executive and leadership support, including calendar and meeting coordination, travel management, office operations, procurement, HR administration, Board and governance support, and project coordination. Maintains organizational records, supports strategic initiatives, prepares reports and presentations, coordinates events and logistics, and handles confidential information. Requires strong organization, communication, judgment, project coordination skills, and fluency in English and French.

Provides comprehensive executive and administrative support to the VP, Head of Regulatory Office. Responsibilities include complex calendar management, meeting and travel coordination, preparation of agendas and briefing materials, correspondence, action tracking, stakeholder communication, regulatory meeting logistics, recordkeeping, and confidential information handling. The role supports OSFI engagements, executive and Board activities, and broader Regulatory Office operations while anticipating priorities and ensuring timely follow-through.

Provides proactive administrative and executive support to the Executive Vice President of Global Asset Management. Responsibilities include complex calendar and mailbox management, meeting and event coordination, travel arrangements, briefing preparation, expense and invoice processing, correspondence, confidential information handling, policy support, and process improvement. The role also involves coordinating with internal and external partners, using Microsoft 365 and AI tools, tracking priorities, and supporting efficient administrative operations in an on-site banking environment.

Provides high-level administrative and organizational support to senior Global News and Corus Audio executives. Responsibilities include complex calendar management, meeting coordination, travel arrangements, executive communications, presentations, expense processing, deadline tracking, stakeholder coordination, and confidential information handling. The role requires strong judgment, discretion, adaptability, organization, and professionalism in a fast-paced media environment.

Provides administrative and office management support to the CEO, COO, and senior leadership team. Responsibilities include calendar and travel management, meeting coordination, correspondence and presentation preparation, reception and communications screening, document editing, event logistics, and resolving office administration issues. The role requires confidentiality, strong organization, attention to detail, Microsoft Office proficiency, and five days per week on-site in Toronto.

Provides executive administrative support to multiple senior leaders, including complex calendar management, global travel coordination, presentation preparation, meeting facilitation, event planning, expense and invoice processing, guest reception, and confidential information handling. The role requires strong organization, communication, discretion, and proficiency with Microsoft Office tools in a fast-paced corporate environment.

Supports the CEO and leadership team by managing calendars, travel, communications, meetings, and follow-up. Maintains NYC office operations, vendors, facilities, supplies, recruiting coordination, team events, and company culture initiatives. The role also involves automating workflows, documenting processes, handling confidential information, and adapting responsibilities as the company grows.

Provide strategic executive support to multiple leadership team members by managing calendars, communications, competing priorities, travel, offsites, and onsite logistics. Build trusted executive partnerships, anticipate needs, explain scheduling decisions, coordinate across teams and vendors, and improve operational workflows. Use AI tools to draft communications, analyze calendars, and research logistics while reviewing all outputs. The role requires discretion, emotional intelligence, resilience, strong organization, and comfort operating independently in an evolving environment.

Provides high-level support to the CEO and executive leadership team by managing calendars, meetings, travel, communications, briefing materials, dashboards, action items, strategic initiatives, and stakeholder relationships. Coordinates leadership routines, board and governance materials, quarterly reviews, and special projects while improving executive productivity through AI tools, workflow automation, and Microsoft 365. Requires strong judgment, discretion, organization, communication, and persistent follow-through in a fully onsite environment.

Provides high-level executive and operational support to the Senior Executive Vice President of IT. Responsibilities include complex calendar and travel management, meeting preparation and follow-up, confidential communications, executive briefings, strategic IT initiative tracking, project milestone coordination, stakeholder liaison work, leadership event management, onboarding logistics, and shared office administration. The role requires strong judgment, organization, communication, discretion, and familiarity with IT terminology and project management tools.

Provides executive-level administrative support to the Chief People Officer, including confidential correspondence, calendar and travel management, presentations, reporting, meetings, events, recognition programs, and HR initiatives. Coordinates leadership logistics, liaises across the organization, manages competing priorities, and supports successful completion of business objectives with discretion, professionalism, and sound judgment.

Provides confidential executive administrative support to the Global Head of Tax and team, including complex calendar management, meeting and event coordination, travel arrangements, communications, document preparation, budget monitoring, stakeholder management, and special projects. The role requires discretion, sound judgment, organization, prioritization, and flexibility in a fast-paced international organization.

Provides high-level executive support to the Chief Operating Officer through proactive calendar and travel management, meeting coordination, board and leadership materials, OKR and action tracking, stakeholder liaison, correspondence, events, expenses, and process improvement. The role also coordinates cross-functional priorities and develops AI-enabled workflows while handling confidential information with discretion and sound judgment.

Supports founders by managing calendars, travel, meetings, expenses, follow-ups, and priorities. Coordinates hiring activities, sources candidates, schedules interviews, maintains recruiting records, and supports onboarding. Runs office operations including vendors, supplies, equipment, visitors, and events. Develops processes, conducts research, compares vendors, and advances operational projects with sound judgment and discretion.

Provide comprehensive administrative, strategic, and personal support to the CEO. Manage calendars, inboxes, correspondence, executive meetings, board preparation, travel itineraries, and follow-up actions. Serve as a confidential gatekeeper and operational partner while handling shifting priorities, international time zones, and high-pressure situations. Use productivity and AI tools to automate administrative workflows and improve executive efficiency.

Manage the CEO’s business, personal, philanthropic, and family-office administration. Responsibilities include calendar and inbox ownership, meeting and travel logistics, drafting communications, tracking open items, coordinating paperwork and payments, arranging events, and building AI-powered workflows and automations. The role requires discretion, accuracy, strong Microsoft 365 expertise, polished writing, proactive follow-through, and in-person availability in Toronto.

Leads daily Executive Lounge operations, including guest service, Diamond Member engagement, team recruitment and coaching, scheduling, food and beverage execution, VIP coordination, inventory and cost control, compliance, reporting, and facility readiness. The role also supports revenue growth, service recovery, boardroom bookings, and collaboration with hotel departments to deliver exceptional guest experiences.