Top Executive Assistant Jobs in Toronto

The Executive Administrative Assistant provides high-level administrative support, coordinating activities, managing inquiries, and driving operational efficiency for management. Key tasks include scheduling, communication, meeting preparation, and supporting executive needs with strategic insights.

Provide high-level administrative support to Vice Presidents and the team: manage calendars, travel, meetings, minutes, expense reports, confidential documents, technical onboarding and systems support, event planning, create reports/presentations, assist budgeting, and back up other Executive Assistants.

Provide high-level administrative and operational support to C-suite executives: manage calendars, travel and events (using SAP Concur), supervise reception/admin staff, process expenses and POs in SAP, coordinate communications, handle confidential information, and drive continuous improvement.

The Executive Assistant will support the Senior Director by managing calendars, scheduling meetings, coordinating travel, tracking expenses, and supporting team logistics.

The Executive Assistant provides high-level support to the Chief Legal Officer and manages various administrative tasks, strategic initiatives, and stakeholder relations. Responsibilities include budget oversight, reporting, meeting coordination, and communication management, while employing problem-solving skills to optimize processes and support executive operations.

Provide senior-level administrative and operational support to executives and managers, manage calendars, meetings, travel, expenses and budgets, produce reports and dashboards, coordinate events and office services, mentor junior assistants, liaise with stakeholders and vendors, and implement process improvements while adhering to risk and compliance frameworks.

Provide high-level administrative support to senior leaders including calendar management, travel coordination, expense processing, meeting and event planning, document preparation, confidentiality handling, and ad-hoc reporting. Train and support other Executive Assistants, work autonomously, and collaborate across teams to ensure smooth executive operations.

The Office Manager & Executive Assistant will manage daily office operations, support executives with administrative tasks, and ensure a productive work environment in Toronto.

As an Executive Assistant, you will manage complex calendars, coordinate travel, handle communications, and support a senior global leader's operational needs.

Provide high-level administrative support to senior leaders including calendar and travel management, expense processing, meeting and event coordination, document preparation and proofreading, confidential email handling, and ad-hoc reports. Train and support other Executive Assistants, liaise with internal/external partners, and ensure smooth day-to-day operations.

The Executive Assistant provides administrative support to executives, managing calendars, travel, expense reports, office supplies, and client meeting preparations while ensuring confidentiality and effective communication.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Provide high-level administrative support to Finance, Investor Relations, Credit, and HR executives: manage complex calendars across time zones, coordinate senior meetings and events, arrange domestic and international travel and visas, prepare and proof executive-level PowerPoint/Word/Excel materials, handle confidential correspondence, and manage expenses via Concur.

Provide high-level administrative support to senior leaders: manage complex calendars, coordinate domestic and international travel, process expenses, organize meetings/events, proofread and prepare materials, maintain confidentiality, report on project status, and train/cover other administrative staff.

Provide advanced administrative support to executive and senior management: manage calendars, travel and visas, expense reports, meetings and events, onboarding, confidential document preparation and distribution, maintain lists and org charts, assist with audit-related tasks, and support day-to-day office operations.

The Executive Assistant & Canada Office Coordinator will support ELT members and manage the new Markham office, coordinating operations, events, and travel logistics, while fostering an inclusive workspace culture.

Provide high-trust executive support to the VP of TeraWave Operations: manage complex calendars, travel, confidential communications, event planning, and strategic projects while improving workflows and enabling cross-functional coordination across engineering, manufacturing, testing, and operations.

The Executive Assistant will support executives by managing complex calendars and communications, participating in meetings, organizing team events, and identifying operational improvements.

The Executive Assistant supports a team of 10 professionals in Economics, manages calendars, coordinates travel, communicates with stakeholders, and maintains documentation. Confidentiality and professionalism are critical.

Provide high-leverage support to executive leadership: manage complex calendars, capture and drive follow-up from leadership meetings, prepare polished presentations and briefings, coordinate international travel and events, lead cross-functional projects, and handle expenses and confidential administrative tasks to optimize executive time and organizational communication.

Provide high-trust executive support to CGO, CROO and leadership: manage complex calendars, meetings, travel, governance workflows (DocuSign), onboarding/offboarding, expense tracking, office operations, and executive communications. Maintain documentation across SharePoint/Confluence/Monday.com and improve processes for efficiency and compliance.

Provide high-level administrative support to the Investment Legal Counsel team, including complex calendar and meeting management, preparing correspondence and presentations, coordinating international travel and conference logistics, processing expenses and invoices, managing SharePoint/OneDrive/Teams materials, and improving team efficiency with technology-based solutions.

The Executive Assistant supports the leadership team by managing complex projects, optimizing processes, coordinating meetings, and ensuring efficient communication across teams while embodying the company's values.

The Executive Assistant provides high-level administrative support, manages operations, coordinates meetings, and assists with development efforts in a nonprofit context.

Support the CEO and a ten-person FileMaker development team by managing work orders, time tracking, IT/security monitoring, onboarding/offboarding, marketing campaigns, and internal documentation. Maintain Hubstaff and FileMaker alignment, administer device security tools, coordinate maintenance/outage communications, and own recurring operational processes to ensure accuracy and reliability.