Top Executive Assistant Jobs in Toronto

Manage the family household, schedules, vendors, errands, inventory, laundry, meal support, events, travel packing, and light childcare. Organize and set up a new home, maintain household systems, coordinate school transportation and activities, manage expenditures and monthly budget reporting, and provide occasional business support. The role requires discretion, independence, adaptability, strong organization, style awareness, and effective communication.

Provides confidential executive administrative support, including calendar and inbox management, travel arrangements, expense processing, meeting logistics, correspondence, prioritization, and relationship management. The role proactively supports senior executives, prepares documents and information, handles urgent issues, coordinates facilities and technology for meetings, and completes ad hoc projects. Strong organization, communication, multitasking, problem-solving, reporting, and Microsoft Excel and PowerPoint skills are required.

Supports the CEO of a fast-growing AI health technology company by managing complex calendars, meeting priorities, travel, conferences, offsites, correspondence, inbox organization, records, and confidential information. The role also provides light office support and assists with evolving operational projects. Success requires exceptional organization, communication, discretion, judgment, initiative, and proficiency with modern productivity tools in a fast-paced hybrid startup environment.

The Executive Assistant supports senior leadership by managing calendars, coordinating meetings, handling communications, and providing operational support in a fast-paced environment.

Provide high-impact executive support to a small senior leadership team across time zones: manage complex calendars, own international travel and expenses, prepare board/town hall materials, track follow-through on priorities, coordinate with global EA counterparts, and leverage AI/productivity tools to improve efficiency.

Provide proactive executive administrative support to an ExCo member and senior leaders: complex diary management across time zones, email triage, meeting governance (agendas, minutes, action tracking), travel and expense coordination, procurement, document management, cross-cover for admin team, and use AI-enabled tools to streamline processes and improve productivity.

Provide high-level executive support to two VPs including complex calendar and travel coordination, meeting preparation and follow-ups, expense processing, budget/PO/invoice tracking, team event logistics, document and version control, and cross-team communication while maintaining confidentiality and professionalism.

Provides confidential administrative and executive support to two Managing Directors and their infrastructure investments team. Responsibilities include complex calendar management, meeting and event coordination, travel arrangements, expense processing, preparation of reports and presentations, confidential file administration, stakeholder communication, project assistance, and office duties. The role requires discretion, strong organization, customer service, communication, problem-solving, multitasking, and flexibility in a fast-paced international environment.

Provide high-touch executive and administrative support to Capital Markets leaders: manage complex calendars, travel and expenses, onboarding/offboarding, confidential correspondence, office logistics, reports, and relationship coordination. Collaborate with EAs and cross-functional teams to ensure operational excellence in a fast-paced financial environment.

Provide high-level administrative support to Technology senior leaders: manage calendars and travel, prepare presentations and meeting materials, take minutes, handle correspondence, process expenses and invoices, support budgets, coordinate events, and represent the leaders' office with discretion and initiative.

The Executive Administrative Assistant provides high-level administrative support, coordinating activities, managing inquiries, and driving operational efficiency for management. Key tasks include scheduling, communication, meeting preparation, and supporting executive needs with strategic insights.

Provide high-level executive support to a senior global leader: manage complex global calendars and high-volume inboxes, coordinate extensive international travel and contingency plans, liaise with internal and external stakeholders, prepare meeting briefs, and provide in-office support in Toronto ~3 days/week. Must excel in fast-paced, ambiguous environments, rapidly reprioritize, exercise discretion, and maintain composure under pressure.

Provide high-level administrative support to the Head of Data, Analytics & Fraud including calendar and travel management, meeting preparation and materials, stakeholder coordination, expense and filing management, event support, and producing PowerPoint and other documents while maintaining confidentiality and strong stakeholder relationships.

Provide senior administrative, operational and project support to one or more senior executives: manage calendars and communications, prepare reports and dashboards, coordinate events and travel, supervise administrative staff, process expenses/invoices, support change management initiatives, and improve office processes to ensure efficient group operations.

Provide high-trust executive and operational support to C-suite leaders, manage complex calendars, meetings, travel logistics, governance/workflow processes (DocuSign, SharePoint, Confluence, Monday.com), onboarding/offboarding coordination, expense and budget tracking, office operations, and executive communications and presentations.

Provide high-level administrative and operational support to Vice Chairs and senior executives: manage complex calendars, arrange travel and expenses, prepare materials and agendas, handle confidential correspondence, coordinate logistics and cross-functional collaboration, and drive process improvements to enable strategic client relationships.

Provide high-level administrative support to senior executives: manage calendars, coordinate meetings and travel, prepare materials, handle confidential communications, reconcile expenses, support project and proposal work, and build relationships across clients and internal teams while anticipating needs and working beyond typical hours when required.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Provides high-level administrative support to multiple geographically distributed senior executives. Responsibilities include managing communications and calendars, preparing polished documents and briefings, coordinating travel, organizing meetings and events, maintaining records, and serving as a primary contact for stakeholders. The role requires strong organization, discretion, proactive problem-solving, research, communication, and advanced Microsoft Office skills.

Provide high-level administrative and project support to the Environmental Services division leadership. Manage executive calendars, meetings, travel, correspondence, expense reports, and event logistics. Produce materials (reports, presentations), track action items, support employee engagement activities, and drive special projects to improve executive office efficiency and information flow.

Provide high-touch administrative and calendar management for two co-founders, coordinate travel and expenses, manage inbox and communications, support logistics for meetings and events, maintain records/CRM updates, and assist on special projects and SOP development to protect leadership time and advance organizational priorities.

The Senior Executive Assistant supports executives by managing calendars, communications, travel, and various administrative tasks, ensuring smooth operations across departments.

Provide high-level administrative support to the COO and select ELT members, managing complex calendars, travel, board and executive meetings, corporate office operations, vendor relationships, and large-scale event planning. Oversee financial administration (invoices, POs, expense reconciliation via JDE), supervise office services, and execute corporate culture and engagement programs while mitigating logistical and compliance risks.

Build, optimize, and document GoHighLevel automations, funnels, workflows, and CRM systems. Develop onboarding and backend operational processes from scratch, manage pipelines, tagging, and lead tracking, monitor automation performance, and support executive operations while maintaining confidentiality and collaborating with internal and external stakeholders.

Provide high-level administrative and project support to multiple executives: manage calendars and travel, handle communications, coordinate meetings (in-person and virtual), prepare documents and presentations in Google Suite, and facilitate team collaboration to meet deadlines.