Top Executive Assistant Jobs in Toronto

Support the VP of Sales and EVP & General Manager through complex calendar management, domestic and international travel coordination, expense reporting, meeting preparation, stakeholder communication, event logistics, filing, and action-item follow-up. The role requires discretion, strong organization, proactive problem-solving, and flexibility in a fast-moving global environment. This is a fixed-term contract through January 2027 with a hybrid schedule requiring at least four office days per week.

Provides comprehensive administrative support to senior executives across Investments, Investor Relations, and Portfolio Management. Responsibilities include complex calendar and travel coordination, presentation preparation, meeting documentation, invoice and expense reconciliation, communications management, onboarding support, and office or process-improvement projects. The role requires discretion, strong organization, attention to detail, and the ability to manage competing priorities in a fast-paced corporate environment.

Provides executive and workplace support for three founders, managing calendars, meetings, travel, agendas, expenses, onboarding, office operations, vendors, facilities coordination, and internal events across Toronto and Ottawa. The role is part-time at 20 hours per week and requires strong organization, communication, discretion, independent judgment, and reliable follow-through. It may grow into people and culture, office operations, or senior executive support.

Provides proactive executive administrative support to the President, including calendar and travel management, expense and invoice processing, meeting coordination, minutes, reports, presentations, corporate events, and stakeholder communication. Maintains confidentiality, supports strategic initiatives and corporate policies, and manages special projects. Requires strong organization, writing, multitasking, relationship-building, and Microsoft Office skills, plus 5–10 years supporting senior executives.

Provides confidential executive administrative support, including calendar and inbox management, travel arrangements, expense processing, meeting logistics, correspondence, prioritization, and relationship management. The role proactively supports senior executives, prepares documents and information, handles urgent issues, coordinates facilities and technology for meetings, and completes ad hoc projects. Strong organization, communication, multitasking, problem-solving, reporting, and Microsoft Excel and PowerPoint skills are required.

Supports the CEO of the Americas Region with complex calendar management, international travel, visa coordination, expense reporting, executive documents, briefing materials, meetings, events, confidential files, and personal administrative tasks. The role requires discretion, strong organization, international immigration knowledge, communication skills, and occasional travel availability in a fast-paced multicultural environment.

Coordinates the Member’s Queen’s Park and constituency offices, including staff supervision, workload allocation, budgets, correspondence, and office administration. Manages social media and constituency outreach, liaises with stakeholders, monitors legislation, researches emerging issues, and advises the Member on policy and legislative strategy. Requires strong communications, research, public affairs, and Bengali language skills, with knowledge of the NDP and Ontario government.

Provides administrative and executive support to multiple senior leaders, including calendar and travel coordination, expense processing, onboarding and offboarding, meeting and event organization, document preparation, confidential correspondence, and ad hoc reporting. The role requires independent judgment, discretion, strong organization, multitasking, communication, and collaboration. It also includes training new Executive Assistants and providing temporary coverage for colleagues.

Provides executive, operational, governance, and administrative support to senior leaders and cross-functional teams. Responsibilities include complex calendar and travel management, meeting coordination, governance workflows, documentation, onboarding and offboarding, expense and budget tracking, office operations, vendor and facilities coordination, event logistics, and executive presentation support. The role requires discretion, strong judgment, process improvement skills, and proficiency with Microsoft Office and workflow platforms.

Provides high-level administrative and executive support to multiple senior leaders, including complex calendar and inbox management, meeting and governance coordination, travel arrangements, procurement, expenses, document preparation, and stakeholder communication. The role requires discretion, proactive problem-solving, strong organization, and effective coordination across global teams and time zones. It also involves improving administrative workflows through AI-enabled productivity tools and supporting office operations.

Serve as a strategic partner to the SVP of People and CMO by managing complex calendars, travel, priorities, correspondence, board and investor interactions, briefings, confidential information, and follow-through. Support special projects, leadership meetings, offsites, and team initiatives while improving executive-office systems. Use AI and productivity tools to automate administrative work, create scalable processes, and navigate ambiguity with discretion, judgment, and executive presence.

Provides high-level executive support to the Chief Operating Officer through proactive calendar and travel management, meeting coordination, board and leadership materials, OKR and action tracking, stakeholder liaison, correspondence, events, expenses, and process improvement. The role also coordinates cross-functional priorities and develops AI-enabled workflows while handling confidential information with discretion and sound judgment.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Manage the family household, schedules, vendors, errands, inventory, laundry, meal support, events, travel packing, and light childcare. Organize and set up a new home, maintain household systems, coordinate school transportation and activities, manage expenditures and monthly budget reporting, and provide occasional business support. The role requires discretion, independence, adaptability, strong organization, style awareness, and effective communication.

Provide comprehensive executive and personal administrative support to the Canadian President and Global CEO. Responsibilities include calendar and travel management, confidential communications, briefings, reports, presentations, meeting and event coordination, vendor and household logistics, action-item tracking, and special projects. The role requires discretion, proactive problem-solving, strong organization, and the ability to manage competing priorities while improving administrative efficiency and delivering high-touch executive support.

Supports the CEO of a fast-growing AI health technology company by managing complex calendars, meeting priorities, travel, conferences, offsites, correspondence, inbox organization, records, and confidential information. The role also provides light office support and assists with evolving operational projects. Success requires exceptional organization, communication, discretion, judgment, initiative, and proficiency with modern productivity tools in a fast-paced hybrid startup environment.

The Executive Assistant supports senior leadership by managing calendars, coordinating meetings, handling communications, and providing operational support in a fast-paced environment.

Provide strategic executive support to multiple leadership team members by managing calendars, communications, competing priorities, travel, offsites, and onsite logistics. Build trusted executive partnerships, anticipate needs, explain scheduling decisions, coordinate across teams and vendors, and improve operational workflows. Use AI tools to draft communications, analyze calendars, and research logistics while reviewing all outputs. The role requires discretion, emotional intelligence, resilience, strong organization, and comfort operating independently in an evolving environment.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Provide high-level administrative and project support to the Environmental Services division leadership. Manage executive calendars, meetings, travel, correspondence, expense reports, and event logistics. Produce materials (reports, presentations), track action items, support employee engagement activities, and drive special projects to improve executive office efficiency and information flow.

The Senior Executive Assistant supports executives by managing calendars, communications, travel, and various administrative tasks, ensuring smooth operations across departments.

Provide high-level administrative and project support to multiple executives: manage calendars and travel, handle communications, coordinate meetings (in-person and virtual), prepare documents and presentations in Google Suite, and facilitate team collaboration to meet deadlines.

Provides high-level administrative and operational support to senior executives, including calendar management, meeting coordination, travel arrangements, correspondence, document preparation, and event planning. Coordinates executive priorities and strategic initiatives, tracks action items and timelines, maintains confidential records, and supports stakeholders and visitors. Requires exceptional organization, communication, discretion, problem-solving, and time-management skills in a fast-paced hybrid environment.

Supports the Chief Product Officer, Senior VP of Engineering, and General Counsel by managing priorities, calendars, travel, meetings, events, follow-ups, and cross-functional projects. Identifies and improves inefficient processes, documents decisions, tracks deliverables, handles sensitive information, and completes ambiguous, high-stakes work. The role requires strong organization, communication, ownership, relationship-building, and comfort working in a fast-paced remote technology startup.