18 Month FTC Executive Assistant

Location

Business - Private Equity

The Brookfield Private Equity Group has a 20-year track record of consistently generating strong investment performance. Leveraging its deep experience as a long-term owner and operator of world-class assets and businesses, the team is focused on acquiring high-quality businesses with barriers to entry and enhancing their cash flow capabilities by improving strategy and execution. The private equity group has over $131B of assets under management, with an integrated team of investment and operational professionals located in key regions around the world. Investors can participate in the growth of our industrial and services businesses through our publicly listed vehicle, Brookfield Business Partners, or through our private funds. Our flagship global private equity fund, Brookfield Capital Partners VI, is currently raising its sixth fund and has a diverse group of institutional partners from around the globe. Brookfield Business Partners is listed on the New York and Toronto stock exchanges (NYSE: BBU, TSX: BBU.UN). For more information, please visit our website at https://bbu.brookfield.com.

Brookfield Culture

Brookfield has a unique and dynamic culture.  We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader:  Entrepreneurial, Collaborative and Disciplined.  Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Brookfield is seeking an Executive Assistant to support the Private Equity Team. The ideal candidate will be a self-starter who is detailed oriented, proactive, and professional. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure while remaining positive, flexible, resourceful, and efficient is key to this role. Equally, the demonstration of a high level of professionalism and confidentiality is crucial as well.

Responsibilities:

• Primary responsibilities include the following:
• Support senior Executives: CFO, Managing Partners, Managing Directors, Senior Vice Presidents and Vice Presidents
• Calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings that may be in different time zones
• Organize complex travel arrangements as required, ensuring they align with budgetary constraints and company policies, partnering with Direct Travel, and update executives’ calendar with details and ensure they are organized
• Create and modify PowerPoint presentations (i.e. Marketing Materials, Investor Relations documents) including formatting of charts, graphs and images
• Interpret and anticipate the needs of the team and proactively bring together appropriate resources to be supportive in addressing upcoming travel, corporate events etc.
• Facilitates meetings, virtual & onsite, sits in on meetings, prepares minutes, agendas, follow up, quarterly reporting.
• Coordinate and book all company events - books the venues, catering, flights, accommodation and speakers.
• Promptly respond to requests from internal and external individuals with accuracy and a courteous demeanour
• Be the point of contact for any in-house meetings, always greet guests with professionalism and a friendly demeanour
• Expense management through Concur – tracking and managing expenditures
• Process invoices through Dynamics 365
• Facilitates any office moves, works with vendors, contractors
• Occasional after-hours assistance – coordination of multiple time-zone meetings and travel logistics
• Assisting with ad-hoc projects
• Additional administrative tasks including mail, copying and binding
• Handle confidential information with the utmost discretion

Requirements:

• This position offers an excellent opportunity to add value in a dynamic environment. To qualify, candidates must have/be:
• A minimum of three (3) years’ experience as an Executive Assistant – experience supporting multiple executives is a must
• Completed post-secondary education
• Highly proficient in MS Office (Word and Excel)
• Experience processing expenses using Concur is an asset
• Experience creating and updating PowerPoint presentations
• Extremely organized, must be able to manage multiple priorities and work comfortably and efficiently in a fast-paced, corporate environment
• Personable, high EQ and knows when to jump in and work as a team when needed
• Exceptional professional decorum with the ability to interact and communicate with individuals at all levels, both internally and externally
• Team player and collaborative, can work well with the other EAs to support the changing needs of the business
• Overtime may be required. Must be available to respond to changes, scheduling conflicts, travel changes

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it.  Accordingly, we do not tolerate workplace discrimination, violence or harassment.