Top Executive Assistant Jobs in Toronto

Leads Toronto’s Executive Solutions underwriting team, overseeing Directors’ and Officers’ Liability, Employment Practices Liability, Fiduciary Liability, and Fidelity products. Responsibilities include mentoring underwriters, sourcing and marketing new business, managing and growing insurance portfolios, evaluating risks and coverage terms, developing regional strategies and budgets, building broker relationships, supporting cross-selling and product development, and monitoring industry, business, and legal trends.

Provides comprehensive executive and personal support to a Founder, Executive Chairman, and family. Responsibilities include calendar and travel coordination, residential and household operations, vendor and contractor oversight, project management, event and philanthropic coordination, documentation, communications, errands, and confidential information management. The role requires strong judgment, discretion, organization, technology skills, adaptability, and the ability to coordinate multiple stakeholders and priorities in a private household environment.

Provides executive, operational, and administrative support for a real estate business platform. Responsibilities include calendar and meeting coordination, document and presentation preparation, project tracking, action-log ownership, dashboard and report maintenance, process improvement, and cross-functional coordination of business metrics for budgeting and planning. The role requires strong organization, judgment, communication, analytical ability, confidentiality, and comfort supporting senior leaders in a hybrid Toronto office environment.

Provides executive assistance to Principals and Directors while supporting consulting projects and Toronto office operations. Responsibilities include calendar, inbox, travel, expense, client development, proposal, purchasing, invoice, facilities, event, onboarding, and project coordination. The role also organizes meetings and workshops, prepares and proofreads documents, tracks timelines, manages project logistics, and supports consulting teams in a collaborative environment.

Provide comprehensive administrative and executive support to three or more senior leaders, including a C-suite executive. Manage complex calendars, meetings, travel, expenses, communications, events, confidential information, and stakeholder coordination. Anticipate priorities, resolve scheduling and administrative issues, prepare meeting materials, support leadership forums, improve workflows, and collaborate with the broader administrative team in a fast-paced remote-first environment.

Provides remote administrative and operational support to a business owner across multiple ventures. Responsibilities include monitoring solar and battery projects, tracking tasks and payments, managing calendars across time zones, coordinating travel, communicating with stakeholders, prioritizing workflows, and maintaining project records. The role requires strong organization, communication, independence, attention to detail, and familiarity with productivity, CRM, and project-tracking tools.

Provides executive and workplace support for three founders, managing calendars, meetings, travel, agendas, expenses, onboarding, office operations, vendors, facilities coordination, and internal events across Toronto and Ottawa. The role is part-time at 20 hours per week and requires strong organization, communication, discretion, independent judgment, and reliable follow-through. It may grow into people and culture, office operations, or senior executive support.

Provide high-touch operational, travel, personal, and administrative support to the CEO. Manage complex domestic and international itineraries, visas, transportation, accommodations, meals, events, and last-minute changes. Travel frequently with the CEO, coordinate with family and the Office of the CEO, anticipate needs, communicate with vendors and internal teams, and reconcile expenses accurately through Ramp and other finance tools. The role requires discretion, responsiveness, strong judgment, and frequent in-office presence in San Francisco.

Provide comprehensive administrative and personal support to the CEO: manage calendars, meetings, communications, documents, travel, payments, and vendor coordination. Handle confidential matters, routine tasks independently, and assist with personal appointments and events.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Manage the family household, schedules, vendors, errands, inventory, laundry, meal support, events, travel packing, and light childcare. Organize and set up a new home, maintain household systems, coordinate school transportation and activities, manage expenditures and monthly budget reporting, and provide occasional business support. The role requires discretion, independence, adaptability, strong organization, style awareness, and effective communication.

The Executive Assistant supports senior leadership by managing calendars, coordinating meetings, handling communications, and providing operational support in a fast-paced environment.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Provides high-level administrative and operational support to senior executives, including calendar management, meeting coordination, travel arrangements, correspondence, document preparation, and event planning. Coordinates executive priorities and strategic initiatives, tracks action items and timelines, maintains confidential records, and supports stakeholders and visitors. Requires exceptional organization, communication, discretion, problem-solving, and time-management skills in a fast-paced hybrid environment.

The Executive Assistant provides administrative support to executives, managing calendars, travel, expense reports, office supplies, and client meeting preparations while ensuring confidentiality and effective communication.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

The Executive Assistant will support executives by managing complex calendars and communications, participating in meetings, organizing team events, and identifying operational improvements.

Provide comprehensive executive and personal administrative support to the Canadian President and Global CEO. Responsibilities include calendar and travel management, confidential communications, briefings, reports, presentations, meeting and event coordination, vendor and household logistics, action-item tracking, and special projects. The role requires discretion, proactive problem-solving, strong organization, and the ability to manage competing priorities while improving administrative efficiency and delivering high-touch executive support.

Provide remote executive-level administrative and project coordination across multiple businesses and time zones. Monitor solar and battery projects in Australia, track tasks, invoices, and records, manage calendars and travel, act as point of contact with partners and government stakeholders, and maintain project trackers to keep priorities aligned and deadlines met.

Provide high-level administrative support to senior leaders: manage complex international calendars, coordinate meetings and travel, prepare agendas and materials, track project milestones and action items, coordinate cross-functional initiatives and events, handle confidential communications, and improve administrative processes to increase operational efficiency.

Manage a portfolio of commercial and public sector accounts, drive renewals, identify upsell/cross-sell opportunities, prepare quotes/proposals, maintain pipeline in Salesforce/Jira, and meet sales targets while collaborating with internal teams and partners.