Top Executive Assistant Jobs in Toronto

Provide high-level administrative support to multiple executives: manage complex calendars, coordinate meetings and travel, handle correspondence, process expenses and documents, track action items, and improve administrative workflows to support technical and business teams.

Supports the Chief Product Officer, Senior VP of Engineering, and General Counsel by managing priorities, calendars, travel, meetings, events, follow-ups, and cross-functional projects. Identifies and improves inefficient processes, documents decisions, tracks deliverables, handles sensitive information, and completes ambiguous, high-stakes work. The role requires strong organization, communication, ownership, relationship-building, and comfort working in a fast-paced remote technology startup.

Provides comprehensive administrative and executive support, including calendar and meeting management, travel coordination, confidential information handling, report and presentation preparation, document filing, stakeholder liaison, and special project assistance. The role requires proactive support, strong organization, discretion, communication, accuracy, adaptability, and the ability to manage competing priorities independently while supporting executive goals.

Provide high-level executive support to the CEO and Chief Strategy Officer by managing complex calendars, travel, meeting prep, communications, and confidential matters. Coordinate cross-functional stakeholders, board and investor logistics, office operations, events, and special projects to drive operational excellence in a fast-growing startup.

Provide high-level administrative and operational support to the CIO and CFO: manage complex calendars, prepare executives for meetings and board activities, coordinate travel and expenses, track action items, improve workflows, handle confidential stakeholder communications, and support special projects and departmental administration using Microsoft 365 and automation/AI tools.

The Executive Assistant provides administrative support to executives, managing calendars, travel, expense reports, office supplies, and client meeting preparations while ensuring confidentiality and effective communication.

Provide high-level administrative and operational support to executive and senior leadership: manage complex calendars and inboxes, coordinate meetings, travel, and board materials, maintain confidential records, publish internal communications via SharePoint, and partner with HR on employee engagement and events. Improve processes using Microsoft 365 and AI tools.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

The Executive Assistant will support executives by managing complex calendars and communications, participating in meetings, organizing team events, and identifying operational improvements.

Provide high-level administrative support to CTC Global executives: manage calendars, schedule meetings, coordinate travel and visitors, process invoices and credit card expenditures, maintain confidential files (including commercial contracts), prepare meeting spaces, and run special projects while collaborating across departments.

Provide high-trust executive support to the founder by managing financial admin (invoicing, payroll, contracts), calendar and inbox triage, hiring coordination and onboarding, travel and personal logistics, and recurring operational tasks to ensure reliability and consistency.

Provide high-level executive support to the CEO while managing day-to-day Head Office operations. Responsibilities include calendar and travel management, meeting coordination and minutes, correspondence and presentation preparation, confidential record-keeping, office resource and vendor management, event planning, budget/expense monitoring, and cross-functional coordination to support projects and executive initiatives.

Provide high-level administrative support to executives (calendar, travel, meetings), create and coordinate marketing materials and campaigns, manage and optimize HubSpot CRM (data, segmentation, automation), analyze campaign metrics, and support ad-hoc projects. Improve workflows to streamline marketing and sales operations.

Provide high-level administrative support to the CEO: schedule meetings, manage travel and payments, transcribe minutes, maintain communications and CRM, assist the team with administrative tasks, and represent the company professionally. Requires handling personal CEO tasks and ad-hoc duties as needed.

Provide comprehensive support to an executive across project management, administrative, creative, and financial tasks. Manage projects, warranty and work order systems, SOPs, and detailed meeting minutes. Maintain and organize Excel spreadsheets and charts. Create designs in Canva and develop videos from PowerPoint. Assist with quarterly forecasting and financial data entry to ensure smooth business operations.

Provide remote executive support including project management, administrative tasks (warranty/work orders, SOPs, meeting minutes), Excel data management, Canva design, video creation from PowerPoints, and basic financial forecasting and data entry.

Provide high-level administrative support to an executive on PST: manage calendar and email, coordinate communication, prepare documents/reports in Microsoft Office, schedule and support meetings, take notes, track action items, and maintain confidentiality while optimizing time and priorities.

Provide high-level administrative support to the CEO and executives, manage calendars and travel, prepare documents and reports, handle confidential matters, and support marketing through content creation, campaign execution, vendor coordination, CRM management, and marketing metrics tracking.

Provide remote executive-level administrative and project coordination across multiple businesses and time zones. Monitor solar and battery projects in Australia, track tasks, invoices, and records, manage calendars and travel, act as point of contact with partners and government stakeholders, and maintain project trackers to keep priorities aligned and deadlines met.

The Executive Assistant will manage calendars, organize meetings and travel, write reports and professional communication, and assist with digital assets, requiring strong organizational and language skills.

Provide high-level administrative support to senior leaders: manage complex international calendars, coordinate meetings and travel, prepare agendas and materials, track project milestones and action items, coordinate cross-functional initiatives and events, handle confidential communications, and improve administrative processes to increase operational efficiency.

Provide high-touch, in-person executive support to a GP: manage complex calendars, coordinate meetings, prepare materials, arrange and adjust travel, handle last-minute changes, and support ops initiatives. Must be proactive, highly organized, discreet, and comfortable using AI tools to increase efficiency.

Provide dedicated administrative support to a C-suite executive: manage calendars and emails, coordinate meetings and logistics across time zones, maintain CRM records (preferably HubSpot), prepare documents and presentations, track action items and deadlines, and assist with special projects while maintaining confidentiality.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide in-person executive and personal support to a high-profile physician across Canada, UAE, and USA. Duties include schedule and travel coordination, lecture and publication support, research and writing, AI/tool-driven workflow automation, confidential file and lifestyle management, event coordination, and VIP logistics.