Top Executive Assistant Jobs in Toronto

The Executive Assistant will support executives by managing complex calendars and communications, participating in meetings, organizing team events, and identifying operational improvements.

Provide high-trust executive support to the founder by managing financial admin (invoicing, payroll, contracts), calendar and inbox triage, hiring coordination and onboarding, travel and personal logistics, and recurring operational tasks to ensure reliability and consistency.

Provide high-level executive support to the CEO while managing day-to-day Head Office operations. Responsibilities include calendar and travel management, meeting coordination and minutes, correspondence and presentation preparation, confidential record-keeping, office resource and vendor management, event planning, budget/expense monitoring, and cross-functional coordination to support projects and executive initiatives.

Provide remote executive-level administrative and project coordination across multiple businesses and time zones. Monitor solar and battery projects in Australia, track tasks, invoices, and records, manage calendars and travel, act as point of contact with partners and government stakeholders, and maintain project trackers to keep priorities aligned and deadlines met.

The Executive Assistant will manage calendars, organize meetings and travel, write reports and professional communication, and assist with digital assets, requiring strong organizational and language skills.

Provide high-level administrative support to senior leaders: manage complex international calendars, coordinate meetings and travel, prepare agendas and materials, track project milestones and action items, coordinate cross-functional initiatives and events, handle confidential communications, and improve administrative processes to increase operational efficiency.

Provide in-person executive and personal support to a high-profile physician across Canada, UAE, and USA. Duties include schedule and travel coordination, lecture and publication support, research and writing, AI/tool-driven workflow automation, confidential file and lifestyle management, event coordination, and VIP logistics.

Remote executive virtual assistant responsible for creating executive PowerPoint decks, performing software QA, managing Google Ads tracking, writing and enforcing SOPs for directory workflows, compiling Excel tracking sheets, and communicating progress and risks to leadership.

Provide comprehensive administrative and personal support to the CEO: manage calendars, meetings, communications, documents, travel, payments, and vendor coordination. Handle confidential matters, routine tasks independently, and assist with personal appointments and events.

Provide comprehensive executive and personal support to the Founder & family, manage residential operations and household staff, lead projects and vendor coordination, oversee travel and events, assist philanthropic initiatives, and ensure confidentiality and smooth daily operations.

Manage a portfolio of commercial and public sector accounts, drive renewals, identify upsell/cross-sell opportunities, prepare quotes/proposals, maintain pipeline in Salesforce/Jira, and meet sales targets while collaborating with internal teams and partners.