The Executive Assistant/Office Manager will provide administrative support to the Executive Director, handling tasks like office management, scheduling, event planning, financial reporting, vendor relations, and managing correspondence. Responsibilities also include supporting HR needs and overseeing additional admin staff.
Consolidated Credit of Canada helps people find relief from credit card debt and achieve long-term stability through financial education. We are seeking an Executive Assistant/Office Manager will be responsible for delivering extraordinary support services to the Executive Director of Consolidated Credit Counseling Services of Canada, Inc.
This position is filling in for someone on Maternity Leave and will be for 12 to 18 months. The schedule will be for 20-25 hrs a week.
Office Manager / Executive Assistant Duties -
- Perform general office administrative functions. Including general AP work, event planning, and scheduling.
- Maintaining Inventory of Office Supplies
- Licensing.
- Handling the payment of bills and creating monthly expense reports,
- Banking and filing.
- Enrollment/Scanning Management,
- Organizing and implementing special projects and office events,
- Arranging courier packages, and managing all outgoing and incoming mail
- Supporting Exec. Dir. to maintain Licensing and Regulatory Requirements
- · Supporting Exec. Dir. in HR documents and requirements
- · Organizing & Implementing Board Meetings and support of Directors
- · Calendar management, booking travel: flights / rental cars / hotel accommodations for the Exec. Dir. and Senior Managers
- · Managing additional Admin Support Team member, including work flow, training, and back up.
- · Managing some vendor relationships including accounts payable and negotiation
- · Any other tasks as assigned by the Supervisor
Office Manager / Executive Assistant Minimum Requirements:
- Previous experience in a supportive role in a high growth, fast paced, independent environment, preferably in a small company
- Post Secondary Education
- Strong people skills and be able to communicate effectively both orally and in written form,
- Ability to work independently take direction, and meet deadlines
- Knowledge and use of PC Systems and MS Office applications is a must,
- Competency in a service organization environment,
- Self-motivated, willingness to constantly improve,
- Attention to detail and be able to multi-task and prioritize work on a daily basis
- Adopt a “Do what it takes” philosophy
- Valid Driver’s license (occasional errands need to be ran).
Top Skills
MS Office
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