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Top Administrative Assistant Jobs in Toronto

Senior level
Big Data • Fintech • Information Technology • Business Intelligence • Financial Services • Cybersecurity • Big Data Analytics
The Executive Administrative Assistant provides high-level administrative support to the Canada Regional President, managing complex schedules, travel plans, and communication flow. They oversee other administrative assistants, prepare reports and budget records, and maintain discretion with sensitive information. This role demands strong organizational and communication skills in a fast-paced environment.
7 Days Ago
Hybrid
Toronto, ON
Junior
Junior
Fintech • Machine Learning • Payments • Software • Financial Services
The Administrative Support Assistant III at Capital One will manage daily calendars for multiple executives, coordinate travel arrangements, and prepare business communication documents. Responsibilities include managing meetings and events, handling administrative duties, and building strong relationships within teams.
Top Skills: Google SuiteMicrosoft Office Suite
2 Days Ago
Toronto, ON
Entry level
Entry level
Hardware • News + Entertainment
As an Administrative Assistant – Expenses, you will process staff expense reports, provide administrative support, and handle additional accounting duties while ensuring compliance with company policies and procedures.
Top Skills: ExcelMicrosoft Word
2 Days Ago
Toronto, ON
Entry level
Entry level
Hospitality
The General Administrative Assistant for Treasury is responsible for reviewing and cataloguing documents, scanning them for accessibility, maintaining a filing system, and communicating with internal contacts. The role involves supporting the Director of Treasury & Credit Management in various tasks over a 2-month contract.
Top Skills: MS Office
5 Days Ago
Hybrid
Toronto, ON
Entry level
Entry level
Healthtech • Software
The Administrative Assistant will support the Executive Assistant Team by managing administrative tasks, scheduling, travel arrangements, project coordination, and providing overflow support during peak periods. The role involves collaboration and communication with leadership teams and tracking project milestones.
Top Skills: Microsoft Co-PilotMS OfficeSharepoint
Junior
Financial Services
The Administrative Assistant will provide daily administrative support to the Capital Solutions Group, including calendar management, travel arrangements, meeting coordination, expense reconciliation, and event planning. This role requires strong organizational skills and the ability to manage multiple priorities efficiently in a fast-paced environment.
Top Skills: MS Office
11 Days Ago
Hybrid
Toronto, ON
Entry level
Entry level
Cloud • Fintech • Software • Analytics
As an Administrative Assistant, support executive leadership with calendar management, travel coordination, expense tracking, and documentation organization. Assist in meetings, events, and projects, ensuring effective administrative support to senior leaders.
Top Skills: Microsoft
9 Days Ago
Toronto, ON
Junior
Junior
Healthtech
As an Administrative Assistant at Dentalcorp, you will greet and assist patients, optimize appointment schedules, manage recall systems, handle patient communications, and maintain accurate records and charts. Your role is vital in ensuring a positive experience for clients.
Top Skills: Dental Software
Mid level
Financial Services
The Legal Administrative Assistant will support management-level governance committees in the Legal department, coordinating meetings, managing calendars, preparing materials, and providing general administrative support to enhance effective committee functioning.
Top Skills: MS Office
11 Days Ago
Hybrid
Toronto, ON
Entry level
Entry level
Cloud • Fintech • Software • Analytics
As an Administrative Assistant, you will support the executive leadership team at Caseware by managing calendars, coordinating travel, organizing files, and assisting in meetings. You will work closely with the Chief Technology Officer and Chief Product Officer, ensuring efficient operations and offering proactive solutions.
Top Skills: DocsExcelSheetsWord
16 Days Ago
Toronto, ON
Mid level
Mid level
Real Estate
The Executive Assistant will provide comprehensive administrative support, manage team workflow, handle client communications, and assist with various reporting tasks. Responsibilities also include preparing engagement letters, tracking revisions on reports, and coordinating with internal and external stakeholders for smooth operations.
Top Skills: ExcelMicrosoft PowerpointMicrosoft Word
21 Days Ago
Toronto, ON
Senior level
Senior level
Industrial
The Senior Administrative Assistant will support three Directors of Sales by managing calendars, coordinating travel, overseeing email communications, and preparing for meetings. They will also manage sensitive information and collaborate on events and special projects. Strong organizational and communication skills are essential, alongside a high level of professionalism and the ability to handle multiple priorities in a fast-paced environment.
Top Skills: MS Office
Entry level
Information Technology • Legal Tech
The Administrative Assistant supports the IT department by handling confidential information, organizing schedules, managing travel arrangements, and collaborating with other departments. The role requires strong communication and organizational skills, as well as proficiency in office applications.
Top Skills: MS Office
4 Days Ago
Toronto, ON
Entry level
Entry level
Fintech • Payments • Financial Services
The Office Experience Assistant supports all departments by managing reception, administrative tasks, and facilities management. Responsibilities include handling mail, courier services, organizing boardrooms, maintaining supplies, and assisting with special projects to foster a productive workplace.
Top Skills: Excel
Junior
Financial Services
The Assistant(e) Administratif(ve) will provide daily administrative support to the Capital Solutions team, including managing calendars, booking travel, coordinating meetings, and handling sensitive information. The role requires excellent communication skills and the ability to multitask in a fast-paced environment.
12 Days Ago
Toronto, ON
Mid level
Mid level
Professional Services
The Administrative Assistant will provide administrative support to directors and engineering teams, including reception duties, document processing, and maintaining project files. Responsibilities also include organizing documents and ensuring quality standards are met.
Top Skills: MS Office
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