Top Administrative Assistant Jobs in Toronto

The Administrative Assistant III will manage schedules, travel arrangements, and logistics for executives, ensuring efficient administrative support in a fast-paced environment.

The Executive Administrative Assistant provides high-level administrative support, coordinating activities, managing inquiries, and driving operational efficiency for management. Key tasks include scheduling, communication, meeting preparation, and supporting executive needs with strategic insights.

Monitor security cameras, detect and report suspicious activity, coordinate with departments during emergencies, ensure truck security, provide accident reports and support emergency response, and maintain electronic security records.

Provide administrative support to Wood Gundy Investment Advisors, maintain client file compliance, assist with client engagement, prepare investment proposals, support marketing and business development, respond to client requests, and represent CIBC at local events to grow relationships and referrals.

Provide high-level administrative support including calendar and travel management, purchase-to-pay processing, expense reporting, onboarding coordination, meeting logistics (AV/IT), and confidential information handling. Serve as K2 and Ariba super user, support team events, and collaborate on continuous improvement and backup coverage.

Provide administrative and client-service support to Wood Gundy Investment Advisors, maintain compliance in client files, assist with marketing and business development, prepare investment plans and proposals, and help manage client requests to support high-net-worth accounts in an on-site, full-time brokerage environment.

Provide administrative and client support to Investment Advisors in CIBC Wood Gundy brokerage. Maintain compliance in client files, assist with marketing and business development, prepare investment plans and proposals, respond to client requests, and support team productivity in an on-site, full-time role.

Support Investment Advisors by managing client relationships, driving business development, executing marketing and onboarding initiatives, maintaining CRM records, engaging high-net-worth clients, and attending community events to grow referral networks. Role emphasizes networking, regulatory awareness, and client service in an on-site full-time capacity.

As a Business Manager, you will manage business processes, forecast financials, coordinate strategic reporting, and provide insights for decision-making in a dynamic environment.

Provide administrative support for the Department of Anesthesia and Pain Management education portfolio, coordinating application/onboarding processes for learners, scheduling resident rounds, managing evaluations (SurveyMonkey), and performing cross-functional administrative duties while maintaining high-quality, timely work and compliance with health and safety regulations.

Provide administrative support to Wood Gundy Investment Advisors, maintain compliance in client files, prepare investment plans and proposals, assist with marketing and client engagement, respond to client requests, attend local events, and help drive team productivity supporting high-net-worth accounts.

Provide proactive administrative and coordination support to Finance & Internal Audit senior leaders: manage calendars, meetings, travel, expenses, invoices, presentations, onboarding, and divisional events. Maintain SharePoint/Teams resources, track requests and deadlines, triage inquiries, and identify workflow improvements. Use Microsoft 365 and approved AI tools while exercising discretion and ensuring accurate, confidential handling of materials.

Provide administrative and operational support for the NORC Innovation Centre including office management, invoice and billing tracking, scheduling, meeting and event logistics, file and tracker maintenance, basic content and social media coordination, and acting as a first point of contact for administrative inquiries. Support PMO tools and work collaboratively with project managers and program leads in a hybrid on-site role.

Provide high-level administrative and strategic support to senior leadership: manage complex calendars and travel, coordinate meetings and events, prepare executive materials, handle correspondence, track expenses, support projects and office operations, and mentor administrative peers while maintaining confidentiality and professionalism.

Provide remote administrative support to a real estate team: handle calls and client inquiries, manage CRM and documents, schedule appointments, assist marketing and social media, conduct property research, and maintain records and office organization.

Provide general administrative support including greeting visitors, answering calls, managing mail, records, supplies, scheduling meetings and travel, assisting HR tasks, liaising with vendors, tracking budgets, and other office duties to ensure smooth operations.

The Administrative Assistant will provide operational support to the Portfolio Leader and Director of Corporate Development, manage data and processes in Salesforce, create high-quality presentations, and assist with internal communication and administrative tasks.

Provide part-time administrative support: answer phones, manage documents (print/scan/file), schedule meetings, assist with data entry across company software, sort mail, and support shipping/logistics and billing documentation.

The Administrative Assistant provides high-quality administrative support to executives, manages calendars, coordinates meetings and logistics, and handles confidential information.

Provide essential administrative support to Capital Markets leaders, manage complex calendars, process invoices, coordinate events, and maintain documentation.

Provide administrative and legal support to the Senior Legal team, assist with litigation steps, manage mail and legal ticketing, prepare correspondence, perform searches and clerical duties, and gradually manage assigned files after training.

Provide administrative support to the Property Management team at the Durham Centre site including reception duties, scheduling, record and invoice management, PO processing, tenant onboarding, database updates, office supply and common-area maintenance, and event support.

Provide administrative and clerical support to a law office and attorneys, including processing invoices and expense reports, running conflicts, opening engagements, document preparation and proofreading, time entry, uploading to document management, scheduling, mail and facilities tasks, and coordinating travel and office supplies.