Top Administrative Assistant Jobs in Toronto

The Administrative Assistant III will manage schedules, travel arrangements, and logistics for executives, ensuring efficient administrative support in a fast-paced environment.

Coordinates warehouse orders, customer pickups, inbound delivery appointments, inventory confirmations, shipment documentation, and communication among customers, Customer Service, warehouse teams, inventory staff, and drivers. Reviews orders for accuracy, releases work to the warehouse, tracks pickups, updates customer portals, assigns dock doors, prepares bills of lading, manages shipping records, and resolves scheduling or fulfillment issues.

Provides reception, clerical, referral triage, patient administration, appointment scheduling, chart management, calendar maintenance, and unit coordination support within a hospital’s academic clinical environment. Supports physicians and learners, maintains electronic and paper records, and helps ensure efficient unit operations while handling multiple priorities and stressful situations professionally.

Provides high-level administrative and operational support to senior executives, including calendar management, meeting coordination, travel arrangements, correspondence, document preparation, and event planning. Coordinates executive priorities and strategic initiatives, tracks action items and timelines, maintains confidential records, and supports stakeholders and visitors. Requires exceptional organization, communication, discretion, problem-solving, and time-management skills in a fast-paced hybrid environment.

Provide essential administrative support to Capital Markets leaders, manage complex calendars, process invoices, coordinate events, and maintain documentation.

Supports a Senior Vice President by managing calendars, meetings, agendas, presentations, expenses, travel, offsites, events, documents, invoices, and communications. The role requires discretion, strong organization, prioritization, communication, Microsoft Office proficiency, and attention to detail. The assistant will also identify opportunities to use AI, automation, and new tools to improve administrative efficiency and quality.

Supports the Registrations team with simple registration filings, document preparation, storage-drive organization, continuing education tracking, special projects, and administrative tasks. The role assists Senior Registration Officers, Continuing Education Specialists, and the Manager. Strong communication, computer literacy, attention to detail, interpersonal skills, effective listening, and quick learning are required. This is a four-month Winter 2027 student/co-op placement based in Ontario.

Supports wealth management advisors by coordinating client meetings, providing client service, assisting with onboarding and account maintenance, maintaining compliant documentation and records, processing trades, managing account cash flows, answering routine inquiries, and supporting research and team projects. The role requires strong organization, communication, attention to detail, Microsoft Office proficiency, and eligibility for a student co-op work term.

Provides part-time administrative support involving office operations, bookkeeping, finance records, data entry, communications, scheduling, property and rental coordination, inventory, reporting, social media, and event technology. The role handles donations and payments, maintains confidential records, supports audits and compliance, manages supplies and mail, responds to inquiries, and assists with building-related administration.

Provide administrative and document-control support across multiple construction projects: manage meeting logistics/minutes, maintain SharePoint and Procore records, support subcontract/purchase order tracking, assist billing and job-cost entries, prepare client reports, coordinate project closeout, and support site and project teams with ad hoc administrative tasks.

Provide executive administrative support for Go-To-Market and People leaders: manage calendars, travel, expenses, files, and meetings; coordinate events and partner with the admin team. Leverage AI tools to streamline workflows, validate AI outputs, and improve scheduling and communications. Maintain confidentiality, prioritize tasks, and support ad hoc projects across the executive leadership team.

The Administrative Assistant will provide operational support to the Portfolio Leader and Director of Corporate Development, manage data and processes in Salesforce, create high-quality presentations, and assist with internal communication and administrative tasks.

Provide administrative support to Partners and Managers including scheduling, travel arrangements, expense entry, invoicing, office management, research, basic bookkeeping, and occasional proofreading and design for client deliverables.

Provide high-level administrative support including calendar and travel management, purchase-to-pay processing, expense reporting, onboarding coordination, meeting logistics (AV/IT), and confidential information handling. Serve as K2 and Ariba super user, support team events, and collaborate on continuous improvement and backup coverage.

Provide general administrative support including greeting visitors, answering calls, managing mail, records, supplies, scheduling meetings and travel, assisting HR tasks, liaising with vendors, tracking budgets, and other office duties to ensure smooth operations.

Provide administrative support to the CFO and Finance & Accounting team: maintain department portal, coordinate meetings, handle billing and invoice documentation, process client/vendor tax forms, track client accruals, assist with new matter intake, support cash desk/remote deposits, and manage confidential information and ad hoc projects.