Top Administrative Assistant Jobs in Toronto

Provide front-desk and administrative support for the Toronto office: screen calls, manage calendars, arrange travel and meetings, prepare client documents, handle mail and visitor access, troubleshoot stakeholder issues, and back up operations tasks. In-person Monday–Friday, 8:00–5:00.

The Administrative Assistant III supports multiple executives by managing complex schedules, coordinating travel, organizing meetings, and assisting with communication and logistics.

The Executive Administrative Assistant provides high-level administrative support to management, coordinates projects, manages inquiries, oversees schedules, and enhances operational efficiency while upholding corporate ethics.

The Executive Administrative Assistant manages executive calendars, prepares materials for meetings, tracks initiatives, and coordinates communication across branches to support business development initiatives.

Provide administrative and client-facing support to Wood Gundy Investment Advisors, maintain compliance and client files, assist with marketing/outreach, prepare investment proposals, and support day-to-day team productivity for high-net-worth clients.

The Senior Administrative Assistant in Finance supports executives with administrative tasks, financial processes, and cross-functional coordination, ensuring smooth operations and managing sensitive information.

The Administrative Assistant manages client documentation, coordinates office activities, supports compliance processes, and assists with operational tasks in the Private Wealth branch.

The Administrative Assistant will support executives with scheduling, event coordination, expense management, and team collaboration while ensuring efficient operations.

Provide administrative support to a lead advisor including email and calendar management, database maintenance, meeting and travel planning, expense report processing, client communications, and process improvement to support team workflow and listing pipelines.

The Administrative Assistant will manage invoice processing, vendor coordination, tenant communication, and general office duties for the Property Management team.

Provide clerical and administrative support including scheduling, document preparation, communication handling, record-keeping, meeting coordination, travel arrangements, and office upkeep. Ensure compliance with company and airport procedures, complete required training, and maintain confidentiality and safety standards while working flexible hours.

The Administrative Assistant will provide support in finance functions, document management, HR, and maintain smooth office operations while acting as a liaison between departments.

The Administrative Assistant provides support to the Finance Operations Leadership team through calendar management, meeting coordination, and document maintenance while ensuring confidentiality and strong communication.

The Administrative Assistant supports the Finance Operations Leadership team with scheduling, coordination, communication, and organizational tasks to ensure efficient operations.

Responsible for administrative support, new hire processes, office management, purchasing, and project account administration in the construction industry.

The Administrative Assistant provides support in financial, procurement, and project management tasks while maintaining employee records and facilitating new hire orientation. Responsibilities include scheduling meetings, managing inquiries, and handling accounts payable and receivable efficiently.

Administrative Assistant responsible for handling office tasks, scheduling appointments, making travel arrangements, and assisting visitors with professional communication.

The Executive Assistant provides high-level administrative support to executives by managing calendars, expenses, and onboarding while coordinating meetings and events.

Support Senior Management through scheduling appointments, arranging travel, managing expenses, and performing administrative tasks to ensure smooth operations.

Provide high-touch administrative support to Marketing VPs and Sr. Directors: manage calendars and travel, coordinate events and offsites, prepare briefings and communications, track deliverables, maintain confidentiality, collaborate with Marketing Operations, and provide backup EA support. Attend monthly in-person events.