Top Administrative Assistant Jobs in Toronto

The Executive Administrative Assistant provides high-level administrative support, coordinating activities, managing inquiries, and driving operational efficiency for management. Key tasks include scheduling, communication, meeting preparation, and supporting executive needs with strategic insights.

The Administrative Assistant III will manage schedules, travel arrangements, and logistics for executives, ensuring efficient administrative support in a fast-paced environment.

Provide executive administrative support for Go-To-Market and People leaders: manage calendars, travel, expenses, files, and meetings; coordinate events and partner with the admin team. Leverage AI tools to streamline workflows, validate AI outputs, and improve scheduling and communications. Maintain confidentiality, prioritize tasks, and support ad hoc projects across the executive leadership team.

Provide administrative support to Investment Banking team: coordinate domestic and international travel, manage Concur expense reports, track receipts, handle ad hoc administrative tasks, and maintain organization across multiple requests and deadlines.

As a Business Manager, you will manage business processes, forecast financials, coordinate strategic reporting, and provide insights for decision-making in a dynamic environment.

Provide front-desk and laboratory administrative support including purchasing, expense reconciliation, budget tracking, ethics documentation, onboarding and coordination of trainees, calendar and email management, maintaining lab records, assisting with grant and manuscript administrative tasks, and coordinating institutional signatures and approvals to support research operations.

Provide high-level administrative and clerical support to executives and senior managers, managing calendars, meetings, budgets, invoices, travel, filing, events, and stakeholder communications. Track metrics and strategic initiative progress, analyze data to provide recommendations, mentor junior assistants, coordinate training and premises/logistics, and ensure compliance with policies and risk frameworks to support efficient departmental operations.

Provide administrative support to the Dental Oncology program including scheduling, record-keeping, payroll and onboarding support, meeting coordination, documentation approvals, event organization, liaison with internal and external stakeholders, and general support to managers, physicians, and research teams to ensure smooth day-to-day operations.

Provide administrative and file-management support to lawyers and law clerks, including copying, scanning, filing (paper and electronic), archive retrieval, creating and closing files, logging documents, assisting with KYC and conflict checks, and responding to team enquiries while maintaining high client service standards.

Provide administrative support for the Pediatric Aftercare Program: register patients in EPIC, manage referrals and appointments, perform data entry and reminder/follow-up calls, support front desk and clinic operations, and assist patients/families and multidisciplinary team members in an outpatient setting.

Provide administrative and client-service support to Wood Gundy Investment Advisors, maintain compliance in client files, assist with marketing and business development, prepare investment plans and proposals, and help manage client requests to support high-net-worth accounts in an on-site, full-time brokerage environment.

Provide part-time administrative support: answer phones, manage documents (print/scan/file), schedule meetings, assist with data entry across company software, sort mail, and support shipping/logistics and billing documentation.

Coordinate and produce proposals and marketing materials for business development; manage leads in Salesforce; research bid opportunities; prepare presentations; support invoicing, travel, and office communications; collaborate with cross-functional teams to meet proposal deadlines.

Provide front-desk reception and general administrative support including answering multi-line phones, greeting visitors, preparing meeting rooms, filing/scanning, formatting documents, calendar/email support for managers, light office upkeep, errands, and data presentation using Microsoft Office and related tools.

Provide administrative and legal support to the Senior Legal team, assist with litigation steps, manage mail and legal ticketing, prepare correspondence, perform searches and clerical duties, and gradually manage assigned files after training.

Provide administrative and reception support for Neurology physicians: triage referrals, manage patient charts and scheduling, maintain electronic and paper filing, coordinate calendars and unit administrative functions, and ensure efficient daily operations while supporting physicians and learners in a clinical academic environment.

Provide administrative support to Partners and Managers including scheduling, travel arrangements, expense entry, invoicing, office management, research, basic bookkeeping, and occasional proofreading and design for client deliverables.

Provide general administrative support including preparing correspondence and reports, filing, processing invoices, maintaining records and supplies, recording meeting minutes, making travel arrangements, and providing back-up telephone support. Support quality programs and perform other assigned office duties.

Provide high-level administrative support to multiple Engineering VPs: manage complex calendars, coordinate meetings and operating rhythms, prepare agendas and follow-up, handle travel and expenses, act as liaison across teams, protect leaders' focus time, and manage confidential information with strong judgment and project management skills.

Provide high-level administrative support including calendar and travel management, purchase-to-pay processing, expense reporting, onboarding coordination, meeting logistics (AV/IT), and confidential information handling. Serve as K2 and Ariba super user, support team events, and collaborate on continuous improvement and backup coverage.

Provide high-level administrative and strategic support to the VP & President, Canada: manage complex calendars, coordinate executive meetings and travel, prepare executive-ready materials, maintain action registers, handle confidential communications, support two Brampton-based sales leaders, and coordinate cross-functional events and projects to improve leadership effectiveness and execution.

Provide general administrative support including greeting visitors, answering calls, managing mail, records, supplies, scheduling meetings and travel, assisting HR tasks, liaising with vendors, tracking budgets, and other office duties to ensure smooth operations.

Provide administrative and document-control support across multiple construction projects: manage meeting logistics/minutes, maintain SharePoint and Procore records, support subcontract/purchase order tracking, assist billing and job-cost entries, prepare client reports, coordinate project closeout, and support site and project teams with ad hoc administrative tasks.

Provide administrative support to the CFO and Finance & Accounting team: maintain department portal, coordinate meetings, handle billing and invoice documentation, process client/vendor tax forms, track client accruals, assist with new matter intake, support cash desk/remote deposits, and manage confidential information and ad hoc projects.

Provide administrative, operational, and organizational support for cultural, recreational, wellness, language, and community programs. Manage calendars, meetings, travel, documents, records, budgets, and communications. Prepare reports, meeting packages, minutes, funding submissions, and coordinate with Elders, Knowledge Keepers, leadership, community members, and external partners to ensure effective program delivery.