Top Administrative Assistant Jobs in Toronto

Provides executive-level administrative support to two senior leaders by managing complex calendars, travel, expenses, meetings, presentations, communications, events, reminders, and confidential information. The role coordinates stakeholders, supports leadership initiatives and social media activities, maintains organizational processes, and proactively improves efficiency. Requires strong communication, organization, discretion, relationship-building, prioritization, and proficiency with Microsoft Office, Teams, SharePoint, and AI tools.

Support Investment Advisors by managing client files, maintaining compliance, responding to client requests, assisting with investment plans and proposals, and supporting marketing and business development. Build relationships with high-net-worth clients and referral networks through networking, outreach, and community events. Provide exceptional client service while helping identify opportunities and direct assets toward suitable financial products. The role requires fluency in English, Mandarin, and Cantonese, strong organization, networking, communication, and relationship-building skills.

Provides high-level administrative and secretarial support to a Clinical Director across multiple hospital departments. Responsibilities include complex calendar management, document preparation, meeting coordination, staff supervision, budget reporting, office operations, records management, reports, invoice payments, and account administration. The role requires strong organizational, communication, confidentiality, judgment, and healthcare office skills.

Provides administrative and office services support for a Toronto law firm, including document preparation, spreadsheets, invoices, expense reports, vendor coordination, calendar management, records maintenance, supplies and equipment inventory, facilities issues, document services, reception coverage, meeting support, and event assistance. The role is onsite five days per week and requires strong organization, communication, proofreading, confidentiality, customer service, and Microsoft Office skills.

Provides administrative and office support for Ware Malcomb’s Canadian offices. Responsibilities include scheduling meetings and events, managing conference rooms, handling mail, maintaining office supplies and appearance, data entry, filing, proposal preparation, billing and invoicing assistance, project number setup, report generation, and project material distribution. The role also supports client and visitor interactions and requires strong communication, multitasking, computer, and organizational skills.

Provides reception and administrative support, including phone and visitor management, donation processing, executive calendar coordination, supply ordering, meeting and event logistics, document preparation, filing, reporting, and database assistance. The role supports Foundation staff, maintains confidential records, tracks projects and initiatives, and responds to donor, hospital, staff, and external inquiries.

Provides reception, clerical, scheduling, referral triage, patient chart management, billing record maintenance, calendar coordination, and administrative support for a hospital neurology outpatient unit. The role requires medical terminology knowledge, strong organization, communication, data-entry, customer service, and problem-solving skills, along with the ability to work effectively in stressful healthcare situations.

Provides administrative and secretarial support for the Comprehensive Integrated Pain Program. Responsibilities include preparing complex documents, reception, calendar management, billing and budget monitoring, office operations, records management, clerical support, and functional supervision. The role requires strong organization, communication, confidentiality, judgment, and familiarity with medical terminology and healthcare office practices.

Provides high-level administrative and executive support to the EVP and Site General Manager, including calendar and travel management, expense reporting, correspondence, meeting coordination, presentations, communications, action-item follow-up, external commitments, and special projects. Also provides occasional front desk support and may work additional hours for company events. The role is hybrid, with three days onsite in Vaughan, Ontario.

Provides frontline customer service and administrative support for the Care Forward Project. Responsibilities include participant registration, correspondence, scheduling meetings and workshops, maintaining confidential records, tracking attendance and resources, collecting data, preparing reports, supporting program evaluation, and assisting with marketing, outreach, and community partner engagement.

Provides administrative support to the Infection Prevention and Control department, including office operations, records and database maintenance, correspondence, calendar and meeting coordination, minutes, event logistics, supply ordering, service requests, payroll support, and confidential information handling. The role requires effective communication, organization, prioritization, independent work, and coordination with staff, professional teams, management, and external contacts.

Provides administrative and client support for healthcare and senior care employment programs. Responsibilities include recruitment and outreach assistance, client registration, record maintenance in CaMS and OneClient, workshop and Zoom support, expense tracking, communications, inventory management, attendance reporting, and preparing information packages. The role also supports clients, staff, service providers, and project deliverables while maintaining efficient communication and a collaborative team environment.

Provides administrative, operational, and analytical support to financial planning, risk management, and contract administration teams. Responsibilities include scheduling, minute-taking, document management, budget and forecast support, invoice tracking, risk and compliance documentation, contract database maintenance, reporting, data validation, audit coordination, and cross-functional project coordination. The role supports committees, regulatory reporting, accreditation activities, and departmental workflows in a regulated long-term care environment.

Provides front-desk and administrative support for CEP Forensic and LRI Engineering. Responsibilities include greeting visitors, routing calls, processing mail and evidence, preparing files and documents, maintaining records and supplies, coordinating facilities and workspaces, archiving files, supporting committees and marketing initiatives, and protecting confidential information. The role is onsite five days per week and requires strong organization, communication, customer service, and document-formatting skills.

Welcomes visitors and callers, manages reception, mail, supplies, vendors, meeting rooms, and office facilities. Coordinates meetings, events, onboarding logistics, travel bookings, invoices, expense reports, purchase orders, and recordkeeping. Provides administrative support to leadership and cross-functional teams while monitoring workplace health and safety, maintaining a professional office environment, and improving office processes.

Provides administrative and operational support for a transportation engineering business unit. Responsibilities include document control, project coordination, invoicing, correspondence, proposals, staff onboarding, equipment and timecard tracking, records management, subcontractor prequalification, scheduling, event coordination, and supporting corporate procedures. The role also prepares reports and presentations, liaises with internal teams and support departments, and maintains project communication tools and records.

Provides regional and site-based administrative support, including report coordination, information tracking, meeting and conference logistics, newsletters, document review, office duties, invoice processing, safety and workers’ compensation records, payroll assistance, HRMS updates, CMMS work order management, training records, inventory tracking, and purchasing support. May supervise other administrative assistants and coordinate corporate initiatives across the region.

Supervise daily operations and staff at a Ricoh service site while performing document-specialist and copy-center duties. Manage customer interactions, workflow, scheduling, quality, payroll accuracy, materials usage, shift profitability, training, issue resolution, and reporting. The role may handle hiring, performance management, and month-end reports in the Site Manager’s absence. Candidates need mailroom or copy-center experience and proficiency with bindery and finishing equipment.

Supervise daily operations and staff at a Ricoh service location while performing document-specialist and copy-center duties. Manage workflows, customer communication, training, payroll corrections, shift profitability, quality standards, scheduling, issue resolution, and site reporting. The role may support hiring, termination, performance management, and month-end reporting in the Site Manager’s absence.

Provides administrative and document support to lawyers and practice groups, including request management, workflow coordination, expense and invoice processing, document preparation, proofreading, records management, travel arrangements, database updates, and basic court document preparation. The role requires strong Microsoft Office, organizational, communication, proofreading, and time-management skills in a legal or professional-services environment.

Provides administrative and office support by managing schedules, travel arrangements, communications, visitors, meetings, reports, presentations, filing, and office supplies. Screens calls, transcribes meeting minutes, conducts research, and assists management and visitors while maintaining a professional and positive workplace experience.

Provide general administrative support including greeting visitors, answering calls, managing mail, records, supplies, scheduling meetings and travel, assisting HR tasks, liaising with vendors, tracking budgets, and other office duties to ensure smooth operations.

Provides bilingual English and French administrative, communications, and project support for the MT Academy team. Responsibilities include maintaining learning management and intranet content, coordinating workshops and program logistics, distributing communications, tracking attendance and RSVPs, supporting materials and evaluations, processing invoices, managing shared inboxes, and assisting with reports, translations, and special projects.

Supports technical teams by managing document control, formatting reports and presentations, coordinating submissions, and maintaining document standards. Remediates Word, PDF, and PowerPoint files for AODA and WCAG accessibility compliance, performs quality assurance, and maintains SharePoint and Microsoft 365 filing systems. Coordinates meetings, minutes, action items, and project-support tasks while resolving document-production issues across multi-office teams.

Provides administrative, reception, scheduling, referral, and clerical support to Urology physicians at a hospital cancer centre. Responsibilities include managing patient referrals, appointments, diagnostic tests, surgeries, waitlists, calendars, documentation, records, patient inquiries, and EPIC EMR updates. The role supports reporting, patient registration, consult follow-up, and cross-coverage across UHN sites while maintaining privacy, service, and quality standards.