Top Administrative Assistant Jobs in Toronto

Provide full administrative support to multiple litigation attorneys, including drafting and formatting legal documents, e-filing in state and federal courts, managing calendars and deadlines, preparing litigation materials, coordinating service and filings, and performing expense reports, time entry, travel arrangements, and general office duties.

Provide administrative and legal support to the Senior Legal team, assist with litigation steps, manage mail and legal ticketing, prepare correspondence, perform searches and clerical duties, and gradually manage assigned files after training.

Provide administrative support to the Property Management team at the Durham Centre site including reception duties, scheduling, record and invoice management, PO processing, tenant onboarding, database updates, office supply and common-area maintenance, and event support.

Provide day-to-day administrative support for two clinical research programs, including payroll and onboarding support, record-keeping, scheduling meetings and minutes, event coordination, obtaining approvals, liaising with stakeholders, and general support to managers, physicians, and research teams to ensure smooth clinical research operations.

Provides complex administrative support to scientists, staff and trainees in a research institute: processes hires/terminations, timekeeping, cost centre setup and reconciliation, reconciles procurement cards and expenses, plans meetings and takes minutes, supports courses and events, liaises with Research Solutions and Services, and handles confidential matters.

Provide high-level administrative support including calendar and travel management, purchase-to-pay processing, expense reporting, onboarding coordination, meeting logistics (AV/IT), and confidential information handling. Serve as K2 and Ariba super user, support team events, and collaborate on continuous improvement and backup coverage.

Provide remote administrative support to a real estate team: handle calls and client inquiries, manage CRM and documents, schedule appointments, assist marketing and social media, conduct property research, and maintain records and office organization.

Provide general administrative support including greeting visitors, answering calls, managing mail, records, supplies, scheduling meetings and travel, assisting HR tasks, liaising with vendors, tracking budgets, and other office duties to ensure smooth operations.