Administrative Assistant

Who We Are

RioCan is one of Canada's largest Real Estate Investment Trusts (REIT). We own, manage and develop retail-focused, increasingly mixed-use properties in Canada's major markets. We pioneered the REIT concept over 30 years ago and have transformed Canadian real estate.

We are proud to be recognized as one of Canada's Greenest Employers and a Greater Toronto's Top Employer. At RioCan, you can build a career with real impact and longevity. You get the stability and resources of an established company and the entrepreneurial and collaborative spirit of a start-up. Life at RioCan is dynamic and fast-paced. We know that great ideas can come from anywhere, and we empower our people to suggest and implement them. We value different voices and perspectives and appreciate that the unique backgrounds and identities we each bring to our jobs make the whole business stronger. 

POSITION OVERVIEW:

This role is located at our Durham Centre location in Ajax. The role provides administrative support and help to ensure smooth day to day operations of the office and reports directly to the Regional Director, Operations – East GTA team.

RESPONSIBILITIES:

• Assisting the Property Management team with administrative work and providing coverage when needed;
• Greet tenants, contractors and visitors and be the first point of contact for their inquiries;
• Perform administrative tasks that including answering phones, mail pick up, scheduling and receiving deliveries and setting up meetings;
• Update the site contact and insurance information database for all tenants. Ensuring that the information is kept current and accurate;
• Update the site contractor information database and collect their insurance and WSIB information;
• Create memos and other internal communication;
• Create purchase orders (POs), processing cheques and EFTs, updating invoices, and tracking payments to vendors as required;
• Assist in the onboarding new tenants;
• Assist with tenant events;
• Maintain the kitchen and washroom areas and purchase perishable supplies;
• Purchase office supplies as required;
• General filing and maintenance of files;
• Log and maintain lost and found;
• Ensure office is open and readily accessible on schedule and coverage maintained;
• Other duties / projects as required.

QUALIFICATIONS:

• Minimum 1 year experience in an administrative role;
• Proven verbal and written communication skills;
• Proficient in Word, Excel and Outlook;
• Proven organizational skills and ability to meet deadlines;
• Detail-oriented;
• Exceptional customer service skills;
• Able to work both independently and as part of a team.

Why join RioCan?

We believe in rewarding you for what you do and investing in your career and long-term success. Our total rewards and perquisites program is designed to fit and enrich your life physically, emotionally, financially, and socially. We offer eligible employees:

Work / Life Balance that prioritizes YOU. Enjoy a hybrid work model with flexible work hours, an extra-long weekend with our RioCan Cares Day, and half days before every long weekend in the summer.

Professional Growth and Development that includes a continuing education reimbursement, a mentorship and leadership development program, on-demand online learning, and cross-training opportunities.

An Extensive Health and Benefits Program that includes health and dental benefits for you and your family starting on day one, a healthcare spending account, an employee family and assistance program, virtual healthcare, and other resources.

A Comprehensive Retirement Program to help prepare our employees for the future. This includes matching employee contributions in a retirement savings plan, pension plan, and an employee unit purchase plan.

Additional Perks and Benefits that include paid time off, parental leave top-up, various employee discounts, employee referral and recognition programs, and opportunities to participate in community initiatives, committees, and social events throughout the year.

We are committed to creating a diverse and inclusive work environment where all employees are valued, included, and empowered to do their best work and bring great ideas. People are at the core of who we are, and we respect that they have taken all paths to get here. RioCan welcomes applications from all candidates and is committed to providing accommodations for people with disabilities. If you require accommodation at any stage of the application process, please let us know, and we will be happy to work with you to meet your needs.