Top Admin Jobs in Toronto

Processes and validates vendor invoices, manages the accounts payable inbox, reconciles vendor statements and accounts, supports month-end accruals, handles mail and document filing, and prepares reports. The role requires accuracy, organization, communication, initiative, and the ability to manage deadlines in a high-volume environment while working independently and collaboratively.

Provides administrative and office support by managing schedules, travel arrangements, communications, visitors, meetings, reports, presentations, filing, and office supplies. Screens calls, transcribes meeting minutes, conducts research, and assists management and visitors while maintaining a professional and positive workplace experience.

Provides bilingual English and French administrative, communications, and project support for the MT Academy team. Responsibilities include maintaining learning management and intranet content, coordinating workshops and program logistics, distributing communications, tracking attendance and RSVPs, supporting materials and evaluations, processing invoices, managing shared inboxes, and assisting with reports, translations, and special projects.

Provide general administrative support including greeting visitors, answering calls, managing mail, records, supplies, scheduling meetings and travel, assisting HR tasks, liaising with vendors, tracking budgets, and other office duties to ensure smooth operations.

Supports technical teams by managing document control, formatting reports and presentations, coordinating submissions, and maintaining document standards. Remediates Word, PDF, and PowerPoint files for AODA and WCAG accessibility compliance, performs quality assurance, and maintains SharePoint and Microsoft 365 filing systems. Coordinates meetings, minutes, action items, and project-support tasks while resolving document-production issues across multi-office teams.

Provides administrative, reception, scheduling, referral, and clerical support to Urology physicians at a hospital cancer centre. Responsibilities include managing patient referrals, appointments, diagnostic tests, surgeries, waitlists, calendars, documentation, records, patient inquiries, and EPIC EMR updates. The role supports reporting, patient registration, consult follow-up, and cross-coverage across UHN sites while maintaining privacy, service, and quality standards.

Manages daily office operations, workplace culture, administrative services, facilities coordination, onboarding, office communications, invoices, expenses, supplies, visitors, document production, and operational initiatives. The role requires strong organization, communication, problem-solving, budgeting, basic accounting, and Microsoft Office skills while working full-time in the Toronto office.

Coordinates maintenance services and customer work orders, assigns and follows up with contractors, processes invoices and customer billing, manages documentation and compliance, prepares quotations, and supports customer satisfaction. Uses Salesforce, SAP, and Outlook while collaborating with accounting and the National Services team. Requires timely communication, problem-solving, flexibility, financial knowledge, and administrative experience.

Provides administrative and coordination support to the People and Culture team, including employee records, payroll, onboarding, performance review administration, expenses, shared inbox management, scheduling, reporting, recognition programs, and employee engagement initiatives. The role supports HR operations across Eastern offices, handles confidential information, responds to employee inquiries, coordinates events and projects, and assists with departmental programs while delivering timely and accurate internal service.

Supports a commercial real estate brokerage team through transaction tracking, database maintenance, proposal and presentation creation, marketing collateral coordination, lease paperwork processing, client communications, market surveys, tenant tours, and administrative operations. The role also involves attending local business events, networking, and participating in client meetings.

Supports intellectual property attorneys and patent agents with U.S. and foreign patent prosecution filings, docket management, deadline tracking, client correspondence, electronic submissions, file maintenance, billing, expense reporting, and attorney calendar coordination. The role requires strong knowledge of patent prosecution procedures, IP terminology, legal filing systems, office technology, and client service. It also delegates clerical tasks, coordinates file transfers, and ensures accurate, timely completion of work.

Provides senior administrative support to assigned business areas, including calendar and meeting coordination, travel logistics, expense reporting, purchase-to-pay processes, vendor setup, onboarding, confidential information management, and team event support. Serves as a K2, Ariba, and meeting room AV/IT super user while coordinating administrative coverage and process improvements. Requires strong organization, communication, attention to detail, and proficiency with Microsoft Office.

The Administrative Assistant III will manage schedules, travel arrangements, and logistics for executives, ensuring efficient administrative support in a fast-paced environment.

Provides high-level administrative and operational support to senior executives, including calendar management, meeting coordination, travel arrangements, correspondence, document preparation, and event planning. Coordinates executive priorities and strategic initiatives, tracks action items and timelines, maintains confidential records, and supports stakeholders and visitors. Requires exceptional organization, communication, discretion, problem-solving, and time-management skills in a fast-paced hybrid environment.

Provide administrative and document-control support across multiple construction projects: manage meeting logistics/minutes, maintain SharePoint and Procore records, support subcontract/purchase order tracking, assist billing and job-cost entries, prepare client reports, coordinate project closeout, and support site and project teams with ad hoc administrative tasks.

Provide comprehensive executive and personal administrative support to the Canadian President and Global CEO. Responsibilities include calendar and travel management, confidential communications, briefings, reports, presentations, meeting and event coordination, vendor and household logistics, action-item tracking, and special projects. The role requires discretion, proactive problem-solving, strong organization, and the ability to manage competing priorities while improving administrative efficiency and delivering high-touch executive support.

The Administrative Assistant will provide operational support to the Portfolio Leader and Director of Corporate Development, manage data and processes in Salesforce, create high-quality presentations, and assist with internal communication and administrative tasks.

Provide hands-on event technology support for POS systems, mobile devices, cabling, and equipment setup/troubleshooting during the RBC Canadian Open. Ensure devices function correctly, assist with installations, communicate technical issues, and support opening/closing procedures in a fast-paced, in-person event environment.

Provide high-level administrative support including calendar and travel management, purchase-to-pay processing, expense reporting, onboarding coordination, meeting logistics (AV/IT), and confidential information handling. Serve as K2 and Ariba super user, support team events, and collaborate on continuous improvement and backup coverage.

Provide administrative and operational support for customer accounts, contracts, software licenses, hardware orders, invoicing, renewals, RMAs, and reporting. Coordinate internal follow-ups, installation/service schedules, billing preparation, lease application administration, and maintain organized operational records. Identify process improvements and assist multiple teams with general office coordination.