Payroll Administrator

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. 

That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. 
Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. 

Who are we looking for?   

We are seeking a Senior Payroll Administrator to serve as a key subject matter expert supporting end‑to‑end payroll operations for our Canadian workforce in Waterloo. 

This role is critical to ensuring payroll accuracy, legislative compliance, operational efficiency, and continuous process improvement across a multi‑province employee population.

Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in office, three days a week to contribute, connect and excel in our vibrant environment.

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in:

• End‑to‑End Payroll processing.
• Lead the import, validation, balancing, and transmission of bi‑weekly payroll for 2,000+ multi‑province employees
• Perform gross‑to‑net calculations, reconciliations, and payroll audits to ensure complete accuracy and compliance
• Analyze payroll and general ledger data, investigate variances, and support reconciliation processes
• Provide compliance and legislative expertise
• Calculate overtime, statutory holiday pay, and other earnings in accordance with provincial employment standards
• Prepare and submit statutory remittances and filings
• Produce Records of Employment (ROEs) and support compliance audits as required
• Support year‑end activities, including T4 preparation, reconciliations, and government reporting
• Provide Employee & Case Management support
• Process employee lifecycle transactions including new hires, terminations, leaves, status changes, and compensation updates
• Manage payroll inquiries and escalations, providing clear, timely, and professional responses
• Administer changes related to RRSP, TFSA, benefits, and banking
• Review and validate HRIS integrations and inbound payroll files
• Support payroll process enhancements, documentation, and continuous improvement initiatives

• Collaborate with internal partners and external vendors to resolve system and data challenges

   

What you will bring to the team:

• 5+ years of experience in a multi‑jurisdictional Canadian payroll environment (required)
• Proven experience processing payrolls of over 1,000+ employees) (required)
• Canadian Payroll Association certification (PCP or CPM) or actively working toward completion
• Diploma in Business, Accounting or a related field (asset)
• Technical & Analytical Skills
• Advanced Microsoft Excel skills (analysis, reconciliations, reporting)
• Strong working knowledge of SAP payroll and/or ADP GlobalView
• Solid understanding of Canadian employment standards, statutory deductions, and HR policies
• Strong analytical and problem‑solving capabilities and attention to detail
• Confident communicator with excellent written and verbal skills

#LI-LL1

The salary range for this position is $31.95 - $53.25.  The posted salary range represents the expected hiring range for GHD locations in its major city centres. Ranges may vary for positions in other locations. At GHD, base salary is determined by your skills, experience, qualifications and work location. We are committed to offering competitive compensation and adhere to all relevant pay transparency legislation.  
The use of artificial intelligence (AI) in recruiting is just getting started and may be used during the process to improve efficiency and fairness. Your application may be reviewed by both AI and our hiring team. While AI supports some steps through the process, all final hiring decisions are made by humans
This position is for an existing vacancy

As a diverse and inclusive organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.