HR Coordinator

BIMM is looking for an HR Coordinator to join our team!

As we observe a hybrid model, this role will require you to be in the office at BIMM HQ (Distillery District) up to 2 days per week, at minimum. 

Who we are    

BIMM is a Toronto-based agency that lives at the intersection of data, technology, and creativity to provide clients with high-performing campaigns and digital products that shape connected customer experiences. We’ve helped our clients implement fully integrated CRM customer journeys, built robust digital experiences, and created national loyalty programs with decades of experience in sectors of automotive, financial, telco and retail.    

We are creative realists, which means our ideas and solutions are grounded in the realities of our clients’ business. We believe big ideas are nothing without big results (and flawless execution); high-performing agencies deliver high-performing campaigns, products, and experiences; and the best solutions happen when we collaborate with clients as partners.   

Who We’re Looking For 

Reporting to the HR Director and working closely with the HR Specialist, the HR Coordinator will play a vital role in shaping the employee experience and keeping the day-to-day operations of our people function—and our office—running smoothly. You're someone who thrives in a dynamic environment, knows how to stay organized across multiple projects, brings proactive ideas to the table and enjoys being a go-to person for both logistics and culture-building. If you want to learn how HR at an agency runs (at full tilt) while also being able to craft solutions you are proud of, we must chat!  

Key Responsibilities 

Employee Experience & HR Coordination 

• Be the first point of contact for all new hires—owning onboarding coordination and making them feel welcome 
• Maintain and update employee records in our HRIS and shared systems 
• Support company-wide events by helping with planning, logistics, and internal communications 
• Organize and support meetings, including notetaking, action tracking, and follow-ups 
• Coordinate and support internal programs such as employee engagement, recognition, and wellness initiatives 
• Support the Social Committee efforts, including scheduling, communication, and event logistics 
• Provide administrative assistance to the team, helping keep HR policies, HR initiatives, etc on track and well-documented 
• Assist in preparing HR reports and data summaries for internal stakeholders 
• Maintain and organize HR knowledge management tools (e.g., Confluence) 

Office Coordination & Administrative Support 

• Act as the point person for all in-office operations, including maintaining kitchen and office supplies, overseeing tidiness, and managing reception needs when present 
• Book and set up meeting rooms, coordinate catering, and ensure events run smoothly on-site 
• Help maintain a warm, organized, and welcoming in-office environment, especially during hybrid workdays 
• Support logistics related to workspace planning, employee desk setups, and general coordination with building management 

Requirements 

• Minimum of 9 months work experience in an HR/People & Culture capacity (internship or co-op roles are absolutely considered) 
• Minimum 1 year work experience in customer service or fast- paced role (retail, barista, line-cook, bartender, etc.) 
• Excellent verbal, written, and interpersonal communications skills 
• Analytical with an exceptionally keen eye for detail 
• Proficient in technology with an ability to learn new software/platforms quickly 
• Approachable, service-oriented and comfortable operating in a fluid environment 

Nice to have 

•  Experience in a creative agency 
•  Experience with BambooHR 
• A sense of humor (have your favorite joke ready for when you meet the team) 

What’s in it for you?

• Work Life Balance with BIMM days: Spend your birthday any way you’d like, as long as it’s not at the office. Extra day off to enjoy every summer holiday and a week-long end-of-year break. Boo-yah!
• Benefits: We offer a comprehensive health & dental benefits plan with an Employee Assistance Program. BIMMers are also given extra $$$ to put towards wellness or health-related needs. Did we mention our RRSP with matching? A lil BIMM bonus to build your bank.
• Culture: Our squad is fun, friendly and entirely egoless. Our social committee plans BIMM bashes, Tasty Thursdays and quarterly outings like candle making workshops, board game nights, Jays games and cooking classes. Our summer and holiday parties are quite memorable as well! Having Fun Everyday is one of our core values.
• We believe in working & meeting with purpose. We observe a hybrid working model in our beautiful dog-friendly office located in the Distillery District, stuffed with snacks.
• Growth: BIMM is part of kyu collective which gives our employees access to the network’s resources, training, offices, and more. We also prioritize your personal and professional development with opportunities like on-site Lunch n’ Learns, conferences and online courses. Love 2 Learn.

BIMM is committed to providing an environment that is inclusive and accessible. We are an equal opportunity employer and consider all applicants for employment without discrimination. Please let us know if accommodation for the recruitment/interview process is required and we will work with you to make sure your needs are met