Administrative Assistant

Chelsea Avondale is the world’s most cutting-edge home insurance group. We have developed the most sophisticated risk modelling and platform technologies for home insurance and deploy that technology through our own insurance company.

Our team consists of some of the brightest minds in scientific risk modelling, systems engineering, and insurance. Our operations include our scientific research & engineering division (Skynet Software) and Canadian property & casualty insurance company (Max Insurance).

Together, our group is working to transform the Canadian and global insurance landscape.

For further information on Chelsea Avondale, we encourage you to visit our website at www.chelseaavondale.com

JOB SUMMARY:

We're looking for someone who will be flexible and able to seamlessly switch between tasks, contributing to both administrative and operational needs with a positive and solutions-oriented attitude.

This position is perfect for someone who enjoys variety in their work and can help drive efficiency across different areas of the business, while maintaining a strong sense of balance and prioritization.

Your organizational, time management, and problem-solving skills matched with a positive energy will be essential to your success in this role.

LOCATION:

This is a hybrid position based out of our Kitchener, Ontario office. The successful candidate will be required to work from the office 2 days per week.

RESPONSIBILITIES:

Office Management

• Providing administrative support to various teams across the business
• Management of three office locations, including Kitchener, Toronto, and Barbados
• On-site management of Kitchener office, including ordering office supplies, preparing shipments for courier pickup, and building maintenance
• Main point of contact for all office-related vendors
• Project support – ensuring all deadlines and project requirements are met

Event Management

• Coordinating logistics for staff meeting and company-wide events
• Event coordination will involve catering, venue contracts, and travel and accommodation
• Coordinating domestic and international travel arrangements (flights, accommodation, transportation)

Executive Support

• Expense management and reporting for executive leadership
• Organize and facilitate board meetings, including liaising with members to confirm availability, ensuring timely scheduling, coordination, and logistical support
• Managing executives' requests and correspondence with a high level of professionalism, accuracy, and confidentiality
• Coordinating and collaborating with cross-functional teams
• Consistent and timely communication with Chelsea Avondale executives and external stakeholders

Preferred Experience & Skills:

• 2 - 5 years of experience working in a similar capacity
• University or college degree preferred
• Exceptional written and verbal communication skills
• Self-starter, taking initiative to ensure your work gets done
• Strong attention to detail
• Proven organizational skills with an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• High integrity, capable of handling confidential information with discretion
• Proficiency with a Mac, as well as with Excel, Word, Gmail, Google Calendar and other productivity tools
• Highly collaborative with strong interpersonal skills
• Open minded, flexible, and willing to learn

OUR CULTURE & VALUES:

At Chelsea Avondale, our high performance, fast paced culture is critical to who we are and what we want to achieve. We’re looking for people who are passionate about their work and are excited to help us build a world class insurance company.

Our culture is underpinned by our core values of integrity, fairness, good faith, and empathy. At Chelsea Avondale, all team members are treated equally and encouraged to have a voice. We encourage an environment where leaders seek out new perspectives, regardless of employees’ roles or responsibilities. No one person has all the answers, and we understand that people work better together.

Chelsea Avondale welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.