Human Resources Administrator

DUTIES AND RESPONSIBILITIES include, but not limited to: 

·Coordinates the new hire process by preparing paperwork, letters, systems access (OPUS Vision & Workday), assisting with payroll set up and conducting full onboarding

·Maintains accurate personnel records in HRIS system and prepares reports when needed, while ensuring confidentiality of information

· Supports our health benefits administration, including member enrolment, preparing information packages, responding to general team member inquiries and handling escalating questions/concerns when needed

· Supports the site Human Resources team in preparing and delivering site communications (emails, posters, town hall slide decks, etc.)

· Completes regular administrative tasks, including formatting documents, letters, and forms

· Manages and updates CCTV content & updates bulletin boards (office and production areas)

· Works closely with the payroll team to ensure timesheets and payments are accurate

· Actively participates and organizes various Social, Wellness, Recognition and Making a Difference activities

· Ensures statutory and legal requirements related to ESA, WSIB, etc. are met

· Handles inquiries from employees and provide necessary Human Resources-related information

· Ensures compliance with labor regulations and company policies

· Assists site human resources with prep and paperwork related to regular audits

· Assists site designated officials with paperwork related to controlled goods security assessments

· Occasionally assists with receptionist duties, including greeting visitors, arranging for visitor lunches, maintaining boardrooms and ordering supplies

Required

· Post-secondary degree/diploma in Human Resources or related field

· Excellent English communication skills, both written and verbal

· Excellent computer skills with proficiency in MS Office (advanced Word, Excel and PowerPoint)

· A good understanding of Ontario Labour Laws is preferred

· Must have a positive attitude and outgoing personality

· Proactive and organized with the ability to anticipate future needs and challenges

· Attention to detail and commitment to quality are essential

· Possess the ability to quickly build and maintain rapport with others

Preferred

· Previous administrative experience in a fast-paced environment is an asset

· Experience with an HRIS system is an asset (Workday)