HR Admin Assistant

What we offer:
At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.
Group Summary:
Cosma provides a comprehensive range of body, chassis and engineering solutions to global customers. Through our robust product engineering, outstanding tooling capabilities and diverse process expertise, we continue to bring lightweight and innovative products to market.
Job Responsibilities:
• Perform various administrative tasks including preparation of correspondence, reports, set up and maintenance of files, employee records, etc.• Assist in preparation and participate in monthly employee communication meetings.• Assist in tracking compliance requirements such as training certifications and employment eligibility verifications.• Maintain Communication Boards and Poster Program.• Assist in health and safety initiatives by distributing safety materials and promoting awareness.• Administer all promotional/employee discount programs, incl. reconciliation of payments as required.• Serve as the initial point of contact for HR-related inquiries from employees, redirecting as necessary.• Direct all disciplinary or significant matters of employee quality of work life to the HR Manager.• Responsible for data entry of all employee change records (Workday and various spreadsheets).• Coordinate and record training activities in accordance with training requirements.• Help organize and coordinate employee engagement events, workshops, orientation and training sessions.• Maintain form trays throughout plant and ensure sufficient supply forms at all times.• Open as required, sort and distribute incoming company mail.• Prepare new employee orientation packages as required.• Provide assistance to new employees upon arrival (ie. local services, set up temp. medical coverage, accommodation, SIN's/Health Cards, etc.) in accordance with divisional relocation policy.• Maintain safety boot and safety glasses spreadsheets, sign off invoices and follow up as required.• Order departmental office supplies as required.• Assist in the development/continuity of HR services.• Offer administrative aid to the Human Resources Manager.• Abide by and promote all handbook/divisional/legislative/corporate policies and procedures.• Consult HR Manager if you are not 100% sure how to perform tasks in a safe manner.• Perform assigned tasks in a safe manner and follow all safety rules, standards and procedures at all times in all areas.• Ensure that your work area is kept clean, tidy and organized at all times.• Report all unusual circumstances and actively participate in and support Continuous Improvements.• Follow all ISO Standard Operating Procedures to ensure world class quality products are supplied to our customers.• Perform other related duties as required.
Awareness, Unity, Empowerment:
At Magna, we believe that a diverse workforce is critical to our success. That's why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.
Worker Type:
Fixed Term (Fixed Term)
Group:
Cosma International