Executive Assistant

Make your next move an expert one.

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

***This position is a hybrid role onsite 4 days a week out of our 181 Bay Street in Toronto.***

Who you are 
In this role, you will provide executive administration support to the President & Chief Executive Officer | Canada and other team members in the Office of the CEO in all administrative and coordinative tasks. You will also provide support to other members of the Canadian senior leadership team as required and supportable by workload.

This role will include coordination of calendars, organization of travel and meetings, preparation of correspondence communications and presentations, processing expenses and other related invoices, and organization of events as needed. 

You will have extensive experience in cross-group coordination at all levels, along with superb written and oral communication skills and planning skills with the ability to function effectively with minimal direction. You will be a trusted partner to executives, acting in utmost confidentiality.

What you bring

• Minimum 7+ years of Executive Assistant experience within a fast-paced professional services environment, managing multiple executives.

• Bachelor’s Degree in Business Administration or related field preferred. 

• Advanced knowledge of all Microsoft Office programs (Word, Excel, PowerPoint and Outlook) 

• Ability to process instructions and successfully execute projects from start to finish, meeting critical deadlines, including coordinating critical leadership sessions. 

• Ability to create and edit presentations and other written communication to ensure consistency in tone and message. 

Bonus skills and experience 

• Events and Conference experience

• Commercial Real estate experience

What success looks like 

• You will be a trusted partner to our executives, essentially enabling them to effectively manage their time and workload. 

• You will proactively identify tasks to complete and be able to anticipate needs, always being one step ahead.

• You will handle all company-related expenses in a timely manner to ensure proper reimbursement. Manages expense report approval process for executive(s).

• You will handle sensitive and highly confidential information for executive(s) relating to the company, employees, compensation, etc.

• You will prepare written reports and communication to internal and external business partners and professionally interact with same.

• You coordinate meetings, organize and schedule large and complex activities such as cross-functional events, business travel, conferences and department activities.

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Make your next move an expert one and join us as we lead the industry into the future.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at [email protected].