Workforce Management Team Manager

Title: Workforce Management Team Manager

Department: Customer Operations

Location: 6300 Steeles Ave West, Woodbridge

Total Expected Compensation: $65,000-$85,000

Position Summary:

Reporting to the Manager, Customer Operations Workforce Optimization, the hands-on Team Manager, Workforce Management leads and develops the Customer Operations support teams and is responsible for forecasting and capacity planning (including executing comprehensive workforce capacity plans  that align with organizational objectives and key performance indicators), live monitoring of customer contact service levels, Intraday reporting, quality and audits, and maintaining process documentation.

Responsibilities:

Leadership

• Provide feedback, coaching and conduct formal evaluations for all Intraday Coordinators and Workforce Forecast Analysts with a goal to meet department objectives and strengthen organizational capability.

• Deliver initiatives that will motivate and inspire employees, to drive consistent results.

• Support Customer Operations through day to day operational activities including special projects, workforce and intraday management, scheduling, and communications.

• Ownership, administration and configuration of the Workforce Management and Knowledge base software.

·      Other duties assigned.

Workforce Management

• Supports employee and labour relations by working with union stewards and Human Resources to ensure the workforce management team follows the collective agreement, maintaining compliance and preventing violations.

• Supports budget and financial deliverables in partnership with Finance Operations.

• Manage forecast analysts to develop and execute forecasting and capacity planning for all lines of business.

• Proactively identify capacity risks and recommend mitigation strategies to support enterprise resilience.

• Build effective and strong relationships with key stakeholders, including leadership, by understanding requirements and dynamics across decision makers.

• Live monitoring and reporting of all channels, agents, and key performance indicators ensuring to meet/exceed daily targets.

• Promoting operational effectiveness and positive customer experience through effective negotiation/communications with senior management, and channel leaders.

• Live monitoring and reporting of all channels, agents, and key performance indicators ensuring to meet/exceed daily targets.

Communications

• Coordinate and maintain effective communication practices with the goal of delivering a unified method that aligns all channels and support team.

• Assist with reactive issues, including crisis communications and issues management monitoring and reporting

• Maintain and streamline internal processes such as internal audits and evaluations.

• Present analysis in a clear, concise manner with specific recommendations on how to improve Service Level and efficiency.

• Lead change management to assess workforce impact of new initiatives, system changes, and/or process updates into actionable workforce plans, staffing models, schedules, and Intraday strategies.

Qualifications:

• A bachelor’s degree in Business or Equivalent

• 3-5 years of Leadership experience required

• Must have a minimum of 2 years experience in an inbound call centre or customer operations environment

• Prior Workforce Management experience with 100+ employees

• Workforce Management certification an asset

• Proficient with MS Office, Internet, Avaya, scheduling software, knowledge base software, CRM, IVR, etc.

• Excellent verbal and written communication skills

• Strong ability to coach, motivate, and train/develop staff.

• Strong organizational/time management skills, sound judgments and decision-making skills.

• Demonstrated ability to listen, identify, evaluate, and take initiative.

• Ability to excel in a fast-paced environment, meticulous attention to detail, work under pressure with tight deadlines.

• Experience working in a unionized environment an asset.

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Accommodations for disabilities or other grounds protected by human rights legislation are available upon request for candidates taking part in all aspects of the employment selection process.

We are actively seeking to fill this role as it is a current vacancy.

About 407 ETR

Highway 407 ETR is an all-electronic open-access toll highway located in the Greater Toronto Area in Ontario, Canada. The highway spans 108 kilometres from Burlington in the west to Pickering in the east. 

407 International Inc. is the sole shareholder of 407 ETR and is owned by: 

• Cintra Global S.E., a subsidiary of Ferrovial S.A. (48.29%)

• Canada Pension Plan Investment Board (CPP Investments) and other institutional investors with non-controlling interests (44.20%)

• Public Sector Pension Investment Board (PSP Investments) (7.51%)

Learn more at 407etr.com

Note: At 407 ETR, we are committed to fostering a diverse, equitable, and inclusive work environment. We value the unique perspectives and backgrounds of all individuals, and we firmly believe that our individual differences make us stronger as a whole.

Our commitment to inclusion extends beyond recruitment and encompasses an inclusive workplace culture through raising awareness, ongoing training, and encouraging feedback. We aim to create a safe and supportive environment where all employees can thrive.

Accommodation for disabilities or other grounds protected by human rights legislation are available upon request for candidates taking part in all aspects of the employment selection process.