Subcontracts Coordinator

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.
 

We have successfully delivered large infrastructure projects across Canada since 2001.  Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects.  Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates. www.acciona.ca 

The Subcontracts Coordinator is responsible for managing complex subcontracts & service agreements throughout their full lifecycle, from post-award to closeout. This role involves overseeing the subcontract administration process, ensuring compliance with contractual terms, claims, variation, and change management, supporting the contracts team in upstream contract management with owner. Additionally, the coordinator collaborates with the procurement/construction/design team during the post-award process to ensure seamless integration and execution of subcontract agreements during the development phase and construction early works.

Responsibilities:

• Manage complex subcontracts from award to closeout, ensuring compliance with contractual terms and conditions, specifically for infrastructure construction projects.

• Oversee subcontract administration, including monitoring performance, resolving issues, and maintaining documentation related to subway station construction.

• Support the contracts team in upstream contract management with clients, providing expertise and guidance on the project.

• Collaborate with the procurement team in the post-award process to ensure effective integration and execution of subcontract/agreements change management.

• Facilitate communication between subcontractors, clients, and internal teams to ensure project objectives for subway station construction are met.

• Conduct regular reviews and audits of subcontractor performance and compliance with construction standards.

• Prepare and present reports on subcontract status, performance, and issues to senior management, with a focus on construction progress and claims status.

• Develop and implement subcontract management strategies to optimize performance and mitigate risks in execution of subcontract agreements.

• Ensure timely and accurate processing of subcontractor invoices and payments for Subcontractors.

• Coordinate and lead subcontractor meetings to address project progress, issues, and solutions specific to Subcontracts.

• Provide training and mentorship to subcontract administrators and coordinators in the context of Subcontracts full life cycle management.

• Assist in the negotiation of subcontract terms and conditions to achieve favorable outcomes for change management with best for project approach.

• Monitor industry trends and best practices in construction to continuously improve subcontract management processes.

• Manage change orders and variations, ensuring all changes are documented, approved, and communicated effectively.

• Oversee the invoicing process, ensuring timely and accurate submission and approval of subcontractor invoices.

• Participate in the development phase, providing input on subcontractor selection, scope definition, and contract terms as required from execution perspective.

• Coordinate early construction work, ensuring subcontractors are mobilized and work is initiated according to project schedules and plans.

Work Conditions:

• Ability to travel to site office 789 Don Mills

• Education: Bachelor's degree in relevant fields.

• Experience: Minimum of 5 years in subcontract management for infrastructure projects or similar construction background.

• Technical Knowledge: Strong understanding of construction subcontracts, Construction Act (Ontario), and industry standards.

• Subcontracts Management: Ability to manage multiple Subcontracts simultaneously.

• Communication: Excellent verbal and written skills in drafting letters, notices, site instructions, change directives, change orders, etc.

• Negotiation: Strong negotiation skills.

• Problem-Solving: Ability to resolve issues promptly.

• Attention to Detail: High accuracy in documentation, in managing invoicing and claims

• Analytical Skills: Assess subcontractor performance, entitlement and compliance.

• Leadership: Lead and mentor junior team members.

• Adaptability: Flexibility to adapt to changing requirements.

• Software Proficiency: Proficiency in MS Project, ERP and Change Management software.

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in Canada, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.