Manage accounts payable/receivable, credit and collections, expense reports, project payments and reconciliations. Investigate payment discrepancies, prepare invoices, site payments and regulatory reports, support journal entries, system testing, user setup, training, and documentation. Serve as backup for accounting coordinators and liaise with vendors, project teams and stakeholders.
As the Sr. Accounting Coordinator, you will be responsible for the processing, monitoring, maintenance and reporting of corporate and project related accounts payable, accounts receivable, credit and collections, expense report processing, project payments and/or related financial transactions, on a timely basis in accordance with project, corporate and regulatory requirements. You will liaise with the Manager, Procurement, Accountant, team members, vendors, sponsors, project teams, regulatory authorities and other functional departments addressing inquiries, investigating discrepancies, creating ad hoc requests for information. Assist financial team members with transaction entry, system testing and/or ad hoc reporting as needed.
Transactional Processes
- Generate, review and/or submit invoices, payments, purchase/standing orders, overdue notices, corporate expenses, and project pass-throughs and draws, ensuring accuracy of data and that documents are completed in accordance with corporate, accounting, project, and regulatory guidelines.
- Receive, verify, and investigate payment/billing queries from staff, project teams, project sites, sponsors and/or external vendors to address and resolve payment or billing discrepancies.
Project Finance
- Coordinate, monitor and process project site payments and recoverable expenses, including preparing site payments, logging site activity, and creating site activity reports, written payment acknowledgements, addressing payment inquiries, create and distribute Regulatory (Sunshine reports), ad hoc departmental and/or project reports upon request
Client/Sponsor Service
- Assist the Director, other team members and stakeholders by addressing general inquiries, preparing and/or processing journal entries, assisting with account reconciliations, perform financial system testing activities and/or providing training to internal users in the proper use of or completion of financial systems and processes.
- Act as functional backup during the absence of other accounting coordinators.
System Support
- Assist with the user setup and maintenance in accounting related systems as required.
Training and Documentation
- Assist with training of current and new employees in the department.
- Prepare and maintain procedure documentation for their areas of responsibility.
Qualifications
- Applicants should have a minimum of a college degree/diploma and 5 years of relevant experience
- Accounting or finance specialty preferred, and CPA designation preferred
- Technical skills: proficiency in Excel, ability to use Excel tools/other systems to generate reports that meet reporting needs
- Experience in processing high volume AP, month end, and having worked in a project-based accounting environment is strongly preferred.
- Strong problem-solving skills with the ability to think critically and creatively.
- Proven ability to take initiative and work independently with minimal supervision.
- Ability to question the status quo and propose innovative alternatives.
- Excellent analytical skills to evaluate processes and identify inefficiencies.
*Accommodations for job applicants with disabilities are available upon request
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