Job Title: Sr. Accounting Coordinator (Full time - limited term 1 year covering a maternity leave with the possibility to extend to a permanent contract afterwards).
Job Salary: $45,000 - $76,000 CAD
Responsible for the processing, monitoring, maintenance and reporting of corporate and project related accounts payable, accounts receivable, credit and collections, expense report processing, project payments and/or related financial transactions, on a timely basis in accordance with project, corporate and regulatory requirements. Liaise with the Director of Finance, Accountant, team members, vendors, sponsors, project teams, regulatory authorities and other functional departments addressing inquiries, investigating discrepancies, creating ad hoc requests for information. Assist financial team members with transaction entry, system testing and/or ad hoc reporting as needed.
Transactional Process
- Generate, review and/or submit invoices, payments, purchase/standing orders, overdue notices, corporate expenses, and project pass-throughs and draws, ensuring accuracy of data and that documents are completed in accordance with corporate, accounting, project, and regulatory guidelines.·
- Receive, verify, and investigate payment/billing queries from staff, project teams, project sites, sponsors and/or external vendors to address and resolve payment or billing discrepancies.
Project Finance
- Coordinate, monitor and process project site payments and recoverable expenses, including preparing site payments, logging site activity, and creating site activity reports, written payment acknowledgements, addressing payment inquiries, create and distribute Regulatory (Sunshine reports), ad hoc departmental and/or project reports upon request.
Finance Support
- Generate and review report to ensure data accuracy and communicate trends and findings to Senior Manager Accounting and Manager, Procurement.
- Assist the Manager, other team members and stakeholders by addressing general inquiries, preparing and/or processing journal entries, assisting with account reconciliations, perform financial system testing activities and/or providing training to internal users in the proper use of or completion of financial systems and processes.
- Act as functional backup during the absence of other accounting coordinators.
- Assist with the user setup and maintenance in accounting related systems as required.
Projects
- Support various special and adhoc projects which includes testing and documentation of processes.
- Identify Opportunities for process improvement, Cost reduction and operational efficiencies.
- Implement best practices and drive continuous improvement initiatives.
Training and Documentation
- Assist with training of current and new employees in the department.
- Prepare and maintain procedure documentation for their areas of responsibility.
Qualifications
- Applicants should have a minimum of a one-to-two-year post-secondary certification in a relevant field of study, or a minimum of one to three years of related work experience with ongoing training. An accounting or Office Administration specialty preferred. The successful candidate must exhibit the following skills: self-motivation with strong communication skills and a commitment to achieving positive results. Strong attention to detail and keenness to understand the importance of building collaborative relationships to achieve results. Ability to engage in continuous learning and self-development. Ability to continually foster teamwork.
- *Accommodations for job applicants with disabilities are available upon request
What We Do
From 1986 to 2020 we operated as Robarts Clinical Trials and built a strong foundation in the medical research community. In 2020, we became Alimentiv but retained our commitment to clinical trials, medical imaging, and precision medicine for GI-related ailments.
