The FINTRAC Compliance Specialist supports the organization’s compliance with the Proceeds of Crime (Money Laundering) and Terrorist Financing Act (PCMLTFA) and related regulations. The role is responsible for administrative, monitoring, and reporting activities that ensure accurate, timely, and consistent compliance with FINTRAC obligations across the enterprise.
This position plays a critical role in maintaining regulatory readiness, supporting audits and examinations, and ensuring the organization’s AML/ATF program is effectively documented and executed.
Duties & Responsibilities:
FINTRAC Reporting & Regulatory Support
- Ensure all mandatory FINTRAC reports, are captured and stored, including:
- Large Cash Transaction Reports (LCTR)
- Suspicious Transaction Reports (STR)
- Electronic Funds Transfer Reports (EFT)
- Terrorist Property Reports (TPR)
- Monitor reporting timelines to ensure all submissions meet statutory deadlines
- Maintain accurate records of all FINTRAC submissions and correspondence
Compliance Administration & Recordkeeping
- Maintain compliance documentation in accordance with five-year retention requirements
- Support the administration of the AML/ATF Compliance Program, including:
- Risk assessments
- Compliance policies and procedures
- Effective reviews
- Track corrective actions and remediation items identified through internal reviews or regulatory findings
Monitoring & Quality Control
- Conduct quality assurance checks on compliance data, reports, and system outputs
- Assist with periodic reviews of client profiles, transactions, and risk ratings in collaboration with the RNA Credit team
- Identify trends, gaps, or recurring issues and report findings to Compliance leadership
Audit & Examination Support
- Prepare materials for FINTRAC examinations and internal audits
- Coordinate requests for documentation and data retrieval
- Support regulatory follow-ups and remediation plans
Training & Internal Awareness
- Assist in tracking completion of mandatory AML/ATF training
- Support updates to training materials based on regulatory changes
- Act as a point of contact for basic FINTRAC-related inquiries from internal stakeholders
Wells Fargo
- Manage the CIF (Customer Information Form) from Customer to Wells Fargo
- Follow-up and ensure clearance is received and communicated to Lease Audit & Funding teams
Qualifications:
- Post-secondary education in Business, Finance, Law, Risk Management, or a related field
- 5-7 years of experience in AML/ATF, compliance, or regulatory reporting within a financial institution or regulated entity
- Direct experience with FINTRAC reporting obligations is strongly preferred
- Exposure to Credit adjudication and requirements preferred
Knowledge, Skills and Abilities:
- Strong understanding of:
- PCMLTFA and FINTRAC regulatory requirements
- AML/ATF reporting thresholds and obligations
- Experience using AML monitoring and reporting systems
- Advanced proficiency in Microsoft Excel and compliance tracking tools
- Familiarity with record retention and data privacy requirements
- Attention to Detail – High degree of accuracy in regulatory reporting and documentation
Regulatory Awareness – Ability to apply evolving compliance requirements in daily work
- Analytical Thinking – Capable of reviewing transactions and identifying potential risk indicators
- Time Management – Effectively manages regulatory deadlines and competing priorities
- Communication – Clear written and verbal communication with internal stakeholders
- Confidentiality & Integrity – Handles sensitive information with discretion and professionalism
Working Conditions, Mental and Physical Demands:
- Work assignments are diverse and frequently require the development of new approaches and solutions, often in the absence of established precedents. Periodic or cyclical workload demands may result in occasional work‑related stress.
- The role requires the ability to interpret, comprehend, and apply complex information, data, and instructions, as well as prepare, present, and communicate diversified and, at times, technical information.
- A consistent volume of work and defined deadlines may impose routine pressure and require effective time and priority management.
- Physical effort is minimal. Work is predominantly sedentary but may include occasional walking, standing, bending, reaching, lifting, or carrying items typically weighing less than 10 pounds (e.g., documents, files, books, or small objects).
- Moderate manual dexterity is required, including regular use of basic office tools and equipment such as a computer keyboard, calculator, and hand‑eye coordination.
- In-office presence is required as directed by management
- Office or hybrid work environment
- May require extended hours during audits, examinations, or regulatory deadlines
About Us
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
- Select the medical, dental, life, and disability insurance coverage that fits your needs.
- Contribute to your financial security with Ricoh Canada’s Retirement plan, with company matching contributions.
- Augment your education with team member tuition assistance programs.
- Enjoy paid vacation time and paid holidays annually.
- Tap into many other benefits to enhance your health, wellness such and ongoing personal and professional development.
