Senior Payroll Specialist

About the Company

Export Packers Company Limited is a multi-faceted, growth-oriented international food company. Since 1937, this privately owned family company based in Ontario, Canada, has built itself into a global food expert, providing exceptional service and innovative solutions to its industry partners. The company’s success is driven by its dedicated employees' professionalism and entrepreneurial spirit. Our Head office is located in Brampton, Ontario.

Role Summary

The Senior Payroll Specialist will report to the Director, People & Culture.  You will play a crucial role in ensuring accurate and timely payroll processing for our diverse workforce across Canada as well as driving innovation through enhancements to our HR/Payroll systems and processes.

Responsibilities

• Payroll Processing:
  • Process semi-monthly payroll and complete journal entries for 200+ employees across Canada, including salaried and contractors
  • Process bi-weekly payroll for 70+ hourly employees in Ontario. Prepare bi-weekly time and attendance reports and complete the applicable journal entries.
  • Ensure compliance with federal and provincial regulations regarding deductions, taxes, and benefits.
  • Complete processing of car allowance and Concur expense payments
  • Manage payroll-related activities including new hires, terminations, transfers, salary adjustments, and bonuses with precision and integrity
• Benefits programs: Lead and maintain all aspects of the Company’s group benefits programs (Health, RRSP, etc.), and ensure employees are well informed about benefits-related matters. This includes leading the annual review and the renewal of Health, Dental and other benefits as applicable.
• Government Remittances and Reporting:
  • Review payroll-related remittances, including income tax, CPP, and EI contributions
  • Prepare and maintain records of employment on Service Canada
  • Generate T4, T2200 and RL-1 slips for year-end reporting
  • Stay informed about changes in tax laws and regulations
• Employee Inquiries and Support:
  • Deliver superior customer service, ensuring a maximum of 48-hour turnaround for all inquiries arising from questions relating to payroll, from employee, management, and external government agencies
  • Assist employees with inquiries related to payroll, deductions, benefits, RRSP, direct deposit setup, tax forms, and other payroll-related matters
  • Collaborate with People & Culture to resolve any discrepancies or issues promptly
• Record Keeping and Compliance:
  • Maintain accurate and detailed payroll records and documentation, including employee data, earnings, and deductions.
  • Reconcile payroll accounts and ensure accuracy in the General Ledger.
  • Support internal and external audits.
• Innovation
  • Drive and contribute to special projects by identifying, analyzing, and implementing functional enhancements and automation to our system as it relates to HR/payroll functions and processes. This involves completing research, proposing solutions, and driving change management.
• Other duties as assigned

Qualifications/Skills

• Minimum 5-10 years full-cycle (end-to-end) payroll processing experience
• Certification as a Payroll Compliance Practitioner (PCP) is Required; Certified Payroll Manager (CPM) is a strong asset
• Bachelor’s degree or diploma in Accounting, Finance, or a related field (preferred)
• Proficiency in payroll software (preferably ADP Workforce Now)
• Strong organizational skills with meticulous attention to detail
• High degree of accuracy and takes ownership of their work
• Ability to multitask and prioritize tasks, work under pressure, and meet tight deadlines
• Computer proficiency in Microsoft Excel, Outlook, and Word is required. Strong Excel experience is a must (VLOOKUP, Pivot tables, troubleshooting formulas)
• Excellent written and verbal communication skills
• Experience dealing with confidential and sensitive information. Demonstrated judgement and understand the importance and value of data integrity
• Knowledge of federal and provincial payroll legislation and statutory requirements.

Benefits

• Hybrid – 1 day work from home per week
• Summer hours
• Competitive vacation and Sick day policy
• Employee Discounts on the consumables
• Employee Assistance Program
• Company Paid Benefits
• RRSP Match Program

The annual base salary for this role is expected to fall between $80,000 and $100,000.

This is an existing vacancy.

Export Packers is an equal opportunity employer committed to promoting diversity of thought, ideas, perspective and people. We create an inclusive environment that attracts, retains and values people of all backgrounds by treating all people in a way that allows them to maintain their dignity and independence through inclusion, integration and equal opportunity. We are committed to meeting the needs of those who interact with Export Packers in accordance with Federal and provincial laws.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, Export Packers has an Accommodation Policy as part of our hiring process. Should you require accommodation, please advise the People & Culture Department.

Please note: A criminal background check is required for all candidates and will be conducted in the final stages of the hiring process. This will be facilitated by our team, with full details provided during the selection process.

Please note that we use artificial intelligence to screen, assess or select applicants for the position.