Scheduler (PT) Columbia Forest

Reporting to the Director of Care or Director of Health and Wellness, the Scheduling or
Staffing Clerk is responsible for a variety of clerical / administrative functions, focusing on
the timely creation and maintenance of staffing schedules.
Key Responsibilities:
• To prepare, post and maintain the daily nursing schedule, including making calls to staff;
• To provide back-up to Office Staff by answering incoming telephone calls, take and relay
messages;
• To greet visitors and directs them as appropriate;
• To perform filing assignments for the Director of Care or Director of Health and Wellness;
• To input changes to the staff schedules daily and present them to Director of Care or
Director of Health and Wellness for approval;
• To perform various clerical duties and prepare reports as required;
• To maintain or assist in maintenance of resident records and files;
• To ensure resident satisfaction and continuous quality improvement initiatives are
promoted;
• To prepare and post the Nursing Department schedules as per contracts;
• To contact staff for available shifts;
• To answer absentee calls, identify replacement staff, and track and record all
occurrences;
• To interact with agencies, & maintain statistics of staff replacement;
• To prepare daily assignment sheets and record daily nursing hours;
• To maintain records of hirings, terminations, leave of absences, term positions, etc;
• To maintain a current & detailed list of seniority/staff preferences for assignments;
• To prepare and post schedules with sufficient time for staff to view as per applicable
contract;
• To post vacant positions;
• To award positions for Nursing department according to contract, in conjunction with
Director of Care or Director of Health and Wellness;
• To interpret collective agreement for clarification purposes;
• To maintain record of Resident Census Change/Transfer;
• To collect and submit monthly Transportation costs for Office manager to submit for
payment;
• To prepare Health Record for new admissions;
• To complete Admission/Separation forms for submission to appropriate party;
• To act as PHIA Privacy Officer in conjunction with the Social Worker;
• To promote a culture of safety in the work environment by adhering to the Workplace
Safety and Health Program;
• To work in a position of trust with vulnerable adults (residents);
• To uphold and promote the organization's values and philosophy relating particularly to
ethics, morality, and integrity as set out in Extendicare's Code of Conduct;
• To complete other duties as assigned.

Time Type:

Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.