Job Title: Sales Administrator
Location: Oshawa, Ontario
Build what's next at Minto
Working at Minto means being part of something bigger—where your career is built on purpose, progress, and possibility. Here, employees aren’t just valued—they’re celebrated through peer-to-peer recognition, team events, and a culture that feels like family while honouring every individual’s voice.
From day one, we've got you covered
From your very first day at Minto, you'll have access to a rewarding and supportive package designed to help you thrive:
- Competitive compensation with performance-based annual bonus
- Comprehensive benefits starting on day one—including unlimited physiotherapy, 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service, and parental leave
- RRSP matching program and paid time off program to support your future and recharge
- Peer-to-peer recognition platform that celebrates your contributions
- Flexible summer hours to help you make the most of your time
- Professional development and learning support to fuel your growth
- Exciting career paths across a dynamic and purpose-driven organization
Your place in our story
The Sales Administrator plays a key role in supporting successful home sales operations by ensuring customer interactions and documentation are handled efficiently, accurately, and warmly. This position supports sales representatives and management with both administrative and client-facing responsibilities to help deliver a seamless homebuyer experience.
Here’s how you’ll contribute
Answer telephones and handle customer inquiries promptly and professionally
Welcome and greet all visitors to the Sales Centre, creating a positive first impression
Prepare sales documents, including Agreements of Purchase and Sale (APS) prior to scheduled appointments
Review all sales files for accuracy
return to sales representatives for correction
conduct final review and forward to Head Office
Maintain customer databases and update marketing and sales reports as required
Conduct weekly inspections to ensure the Sales Centre and model homes remain neat, clean, and well-presented
Prepare amendments for sales representatives’ follow-up with customers
Maintain specific tracking reports for the Sales Office to advise management of outstanding action items
Manage filing systems and maintain inventory of office supplies
Enter data accurately into traffic forms
Support management and sales representatives with administrative and sales-related tasks
Assist in setup of new Sales Centres
Perform other duties within the scope, spirit, and purpose of the job as requested by management
What you bring to the team
Here’s what will help you stand out. And even if you don’t tick every box—we believe in your potential and are here to support your growth.
High school diploma required
college diploma in Office Administration is an asset
1–3 years of relevant office, real estate, or customer service experience, or equivalent combination of experience and skills
Strong proficiency with Microsoft Word, Excel, and Outlook
Excellent oral and written communication skills
Knowledge of the real estate industry an asset
Positive attitude, customer-focused, and a team player
Ability to multi-task and maintain attention to detail
Excellent organization and time management skills
Proactive and willing to contribute to process improvements
Hiring pay range rate: $45,000 - $55,000
Pay ranges at Minto are designed to accommodate variations in knowledge, skills, experience, market conditions, and locations, reflecting our diverse industries, and lines of business. Please note that the pay range information provided in this posting pertains specifically to the location for where the position is being filled.
Ready to build your future with us?
Whether you're just starting out or looking to take the next step, Minto offers the mentorship, resources, and opportunities to grow a meaningful career. With competitive rewards and a strong commitment to well-being, we empower you to thrive—professionally and personally.
Join a team where your growth, purpose, and potential are celebrated. Let’s create something meaningful—together.
About Minto
Our mission to build vibrant communities begins with the people who make it all possible—our employees. Named one of Canada’s Best Managed Companies, we’re proud of our 70-year legacy and dedicated to delivering more—more growth, more purpose, and more impact—for our employees, homeowners, residents, and the neighbourhoods we serve.
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Minto does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV’s will be treated as a direct application. This role may involve the use of artificial intelligence tools to support and enhance the recruitment process. This posting reflects an existing vacancy within our organization. Minto is an equal opportunity employer committed to cultivating an inclusive and accessible workplace. We strive to build a team that reflects the diverse communities we serve, including individuals with disabilities. If you require accommodation or support at any stage of the recruitment and selection process, we’ll work with you to ensure your needs are met. To request accommodation, please contact us at [email protected].
