Records Analyst

The Ontario Securities Commission (OSC) is the statutory body responsible for regulating Ontario’s capital markets in accordance with the mandate established in the provincial Securities Act and the Commodity Futures Act. The mandate of the OSC is to provide protection to investors from unfair, improper or fraudulent practices, to foster fair, efficient and competitive capital markets and confidence in the capital markets, to foster capital formation, and to contribute to the stability of the financial system and the reduction of systemic risk. This mandate is performed through policy, operational, and enforcement activities. The OSC also contributes to national and global securities regulation development.

We offer a diverse, fair, and flexible work environment and take pride in our challenging and rewarding work.

The Information Services and Digital Solutions (ISDS) division, within the OSC, is responsible for the product management, architectural design, development, and support of business solutions that support policy creation, adjudication and enforcement functions and contribute the development of national and global regulations.

Reporting to the Manager, Records and Data Governance, the Records Analyst will support the Records and Data Governance unit in providing information services to internal OSC employee and the public. The role supports the lifecycle management of OSC information assets while ensuring compliance with legal and regulatory record-keeping obligations, Ontario Government policies and data directives.

Key Responsibilities:

• Coordinate and process public records/data requests in compliance with the Freedom of Information and Protection of Privacy Act (FIPPA) and OSC service standards.
• Assist OSC employees in locating and retrieving records and information while managing access permissions to authorized users.
• Manage the organization, classification, and indexing of physical and digital information asset within OSC systems to ensure security, access and retrievability.
• Maintain strong working relationships with third-party service providers, and vendors to resolve issues, and manage and monitor quality and performance of products and services.
• Support centralized content management systems (OpenText, M365 Purview/SharePoint) for organizing, classifying, and indexing information assets across the information lifecycle.
• Provide records and information management consultation and advice on retention and disposition policies and processes.
• Provide training, education and ongoing support to OSC employees on records and information management systems, policies, and procedures.
• Stay current on industry trends, regulatory changes, and emerging technologies in records and information/data governance.

Qualifications:

• Bachelor’s or Master’s Degree in Library and Information Science, Records and Information Management, or a related discipline.
• Professional certifications e.g., Certified Records Manager (CRM), Information Governance Professional (IGP) considered and asset.
• 1-2+ years of progressive experience in information and records management, information governance or related role.
• Strong analytical and problem-solving skills with high attention to detail.
• Ability to respond effectively to complex, time-critical public requests for information.
• Strong customer-service orientation.
• Strong knowledge of relevant records and information management legal and regulatory requirements and industry best practices.
• Proficient in Microsoft 365 environment (Purview, SharePoint, Teams, Word, Excel, PowerPoint).

Grow your career and make a difference working at the OSC.

* OSC Employees: please apply in Workday using the Browse Jobs feature within your Jobs Hub *

We thank all applicants for their interest in the Ontario Securities Commission. We will contact those selected for an interview.

The OSC is committed to diversity and providing an inclusive workplace and providing accommodation in accordance with the Accessibility for Ontarians with Disabilities Act and the Human Rights Code. It is our priority to ensure employment opportunities are visible and barrier-free to all under-represented groups including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the 2SLGBTQI+ community, to achieve an employee demographic profile reflective of the demographic profile of Ontarians.

The OSC is a proud partner with the following organizations: Ascend Canada, BlackNorth Initiative, Canadian Centre for Diversity and Inclusion, and Pride at Work Canada

If you require an accommodation during the recruitment process, please let us know by contacting our confidential inbox [email protected].  
 

Visit Accessibility at the OSC to review the OSC’s policies on accessibility and accommodation in the workplace.