Processes and verifies transportation invoices against spot quotes and tariffs, confirms weights and accessorial charges, investigates billing discrepancies with Dispatch, and updates rate sheets and business systems. The role also monitors shared inboxes, assigns communications, runs zero-rated reports, and maintains accurate records. This is a full-time, onsite position requiring strong attention to detail, mathematical ability, and familiarity with Microsoft Office, Google Workspace, and TruckMate.
Company Description
At Vision Transportation, we are committed to providing you with top quality transportation services with a personal touch. Our clients’ shipments from bus parts to food product are delivered safely, securely and on time throughout our service area. Plus, we offer cost-effective solutions that work within your time frames and your budget.
Job DescriptionWe are currently looking for a RATES COORDINATOR for our Mississauga head office.
The purpose of this position is to support the administration of the rates team by verifying that customer charges are accurate and according to established rate agreements.
This is a full-time, onsite position, Monday to Friday, 8:30am - 5:00pm
What you will be doing:
BILLING:
- Process invoices following company standard procedures. Review orders in the system with status of “DELIVERED” (D) to ensure the amount billed to the customer matches the agreed upon spot quote or tariff.
- Review the bill to determine if the order should auto rate from an existing rate tariff or needs to be manually rated.
- Determine if the correct weight/cube/footage is being applied for rating.
- Determine if additional accessorial charges need to be applied, e.g. tailgate.
- Once the correct amount for billing has been verified, set the order status to “CREATE” (C).
- Investigate and follow up on discrepancies with Dispatch until resolution.
ADMINISTRATION:
- Update global Rates Sheet provided by Sales, ensuring information is accurate current.
- Run Zero-Rated Status Report daily.
- Monitor communication group email boxes, and ensure items are being addressed in a timely manner, including other communication platforms such as TMW.
- Assign emails to corresponding teammates, as required.
- Ensure records and systems are updated, as related to area of responsibility to ensure all business intelligence remains accurate and current.
Ideally, you will possess the following skills and requirements:
- 1 - 2 years in an office environment
- Extremely detail orientated
- Ability to work in a fast-paced environment
- Mathematically adept
You will be familiar with the following software:
- Microsoft Office Suite
- Google Suite for Business
- TruckMate (TMW)
What do we offer to you?
- Competitive Wages
- Comprehensive Benefits Program
- Profit Sharing Opportunities
- Opportunities for growth and advancement
Salary: $50,000 - $55,000
Manitoulin Group of Companies Cambridge, Ontario, CAN Office
Cambridge, Canada
Manitoulin Group of Companies Mississauga, Ontario, CAN Office
Mississauga, Canada
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