Coordinates construction project contracts, documentation, schedules, purchasing, billing, cost reporting, change orders, RFIs, subcontractor and supplier communications, site administration, and project closeout. Supports project managers and trade superintendents while maintaining accurate records, forecasts, schedules, and compliance documentation. The role requires construction industry experience, contract administration knowledge, Microsoft Office proficiency, and required workplace safety certifications.
North America Construction (1993) Ltd. – NAC Constructors Ltd. (NAC) is well known for our expertise in water and wastewater construction across Canada. Our self-performing team of almost 500 skilled professionals and experts in trades and engineering, comprehensively handles projects, from conceptualization to delivery. We also have extensive experience in fields such as civil, structural, process mechanical, building mechanical, electrical and instrumentation work. At NAC, our priority is to maintain the highest level of quality and safety. The depth of our resources is evident in the variety of projects we construct; from water filtration to wastewater treatment; dams to ethanol; we build it all….and more!
NAC is currently seeking a Project Coordinator to join our Dalewood Water Reclamation Facility Project in St. Thomas, ON.
Position Summary:
Reporting to the Project Manager, the Project Coordinator will be responsible for the coordination and details of the project’s contract management, documentation, and reporting, making this role vital to the project management team. Effective project coordination ensures that information is timely and clear and the progression of the construction work is uninterrupted.
Job Description:
- Thorough understanding and proper interpretation of the full scope of the project work.
- Serve as the key point of contact for suppliers, sub-contractors, and purchasing department for the coordination of external goods and services.
- Prepare job status reports and other reports as required for reporting to senior management.
- Complete mobilization and demobilization of site offices, furnishing, utilities, communications, etc.
- Maintain accurate and up-to-date cost reports. Assist the Project Manager in the quarterly financial forecast and cost projection reporting.
- Knowledge and understanding of planning and scheduling tools such as CPM schedule computer software and Planning Aid reports. Maintain accurate and up-to-date project schedules through a good understanding of the project scope and building strategies. Apply basic understanding of building sequencing in the creation and maintenance of the CPM schedule.
- Set up and manage the project billing processes both with the client and subcontractors/vendors. Track and report on monthly cash position.
- Maintain labour monitoring system.
- Work closely with the Purchasing Department to maintain an accurate and up-to-date Awards & Purchasing Log. Responsible for the purchasing of goods and services on site using the defined corporate procedures and policies. Follow-up to ensure proper deliver of goods and services.
- Prepare sub-contract and Vendor award documents for required services - scope definition, contract documents; interface with sub-contract administration and service providers as required.
- Accountable for the preparation, distribution, and submission of Article E documents to meet schedule requirements. Create and maintain an accurate and up-to-date Article E log.
- Responsible for the preparation, tracking, control and distribution of all Contract documents and drawings.
- Ensure the timely pricing and processing of CRX changes / Change Orders including distribution of information to the Project Team. Ability to accurately quantify and price changes in the work, and understand the associated impact to the project schedule and cost forecasts.
- Provide the administrative support to the Trade Superintendents in the procurement and tracking requirements of tools and equipment in accordance with project requirements and Equipment Department policies and procedures.
- Responsible for the control of the site RFI process.
- Assist for the accuracy of all shipping and receiving materials related to the project.
- Prepare, maintain, submit and obtain approval of all O&M manuals, spare parts, warranty, hold backs, project closeout and as-build drawings coinciding with progression of the work.
- Assist in the project close out including in-house detailed deficiency/incomplete work list and timely completion and sign off of each item.
- Assist in preparing, distributing and communicating document requirements for equipment start-up, commissioning and equipment control logs.
- Assist in the project close out including in-house detailed deficiency/incomplete work list and timely completion and sign off of each item.
- Obtain field experience for career growth by assisting trade superintendents and project management in the project field.
- Take, organize and store for easy access all project photo's on a consistent basis.
Requirements:
- Construction related formal education program - degree/diploma or relevant proven field engineering experience
- 5+ years' experience working in the construction industry
- Must be proficient in Microsoft software such as, Excel, Word and Outlook
- Proficient in construction contract drawing and specification interpretation
- Experience with construction law and contract review and administration
- Excellent communication skills, written and verbal
- Work effectively in a team environment and under high pressure
- High level of initiative, grit and keen interest in technical problem solving
- Able to work with minimal supervision and confident in decision making
- Willing to travel with NAC to various projects may provide long term career opportunities
- Valid WHMIS and Health and Safety Awareness Training for workers/supervisors certificates are required
NAC Offers:
- Competitive compensation
- Opportunities for career growth, development and advancement, including financial assistance
- Comprehensive benefit plan (dental, vision, health, etc.)
- Employee & Family Assistance Program
- Excellent company matched pension plan
- Registered Retirement Savings Plans
- Additional time off between Christmas and New Year’s Day
- Community involvement opportunities
- Friendly working environment
- Numerous team activities and various company events
NAC is committed to providing equal opportunities for all individuals to achieve their goals. If you feel that you need accommodations during the recruitment and selection process because of illness/disability, please contact Human Resources for further information
North America Construction LTD Puslinch, Ontario, CAN Office
Puslinch, Canada
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