Supports the project team with administrative and coordination duties, including purchase orders, construction-material procurement, travel and housing arrangements, site deliveries, timesheets, billing reports, meeting minutes, correspondence, visitor reception, and filing. The role requires strong office, communication, organizational, time-management, and computer skills, with construction experience considered an asset.
North America Construction (1993) Ltd. – NAC Constructors Ltd. (NAC) is well known for our expertise in water and wastewater construction across Canada. Our self-performing team of almost 500 skilled professionals and experts in trades and engineering, comprehensively handles projects, from conceptualization to delivery. We also have extensive experience in fields such as civil, structural, process mechanical, building mechanical, electrical and instrumentation work. At NAC, our priority is to maintain the highest level of quality and safety. The depth of our resources is evident in the variety of projects we construct; from water filtration to wastewater treatment; dams to ethanol; we build it all….and more!
NAC is currently seeking a Project Administrator or Project Coordinator for our St. Clair WWTP Expansion in Courtright, ON.
Position Summary
Reporting to the Project Manager, the Project Administrator/Coordinator is an integral part of the project team, responsible for a wide variety of administration and coordination duties. The incumbent provides high quality, timely and efficient services, including PO's, travel and housing coordination and the submission of timesheets.
Job Description
- Provide a high level of administration support to the project team
- Receive and screen all inbound telephone calls, emails and mail
- Evaluate, prioritize and distribute correspondence accordingly
- Set-up accommodations, which includes sourcing available rentals and furnishing, as required
- Coordinate and maintain housing logs
- Coordinate travel, as required
- Organize and receive site deliveries
- Be the first point of contact, receiving visitors at site and addressing all inquiries
- Process and manage Purchase Orders, as well as procurement of construction materials
- Prepare timesheets and submit to the Payroll Dept., on a weekly basis
- Process monthly billing reports, as required
- Record accurate meeting minutes
- Maintain the central filing system
- Provide all other duties as assigned
Requirements
- 2+ years’ experience working as an administrator or coordinator (construction industry experience is an asset)
- Experience with time and material tracking is an asset
- Strong knowledge of general office procedures
- Solid computer skills on programs such as, Microsoft Word, Excel and Outlook
- Excellent verbal and written communication skills and strong interpersonal skills
- High attention to detail, accuracy, and strong organizational skills
- Superior time management and multitasking skills
- Resourcefulness and flexibility
- Ability to effectively interpret and implement company policies and procedures
NAC Offers:
- Competitive compensation
- Opportunities for career growth, development and advancement, including financial assistance
- Comprehensive benefit plan (dental, vision, health, etc.)
- Employee & Family Assistance Program
- Excellent company matched pension plan
- Registered Retirement Savings Plans
- Additional time off between Christmas and New Year’s Day
- Community involvement opportunities
- Friendly working environment
- Numerous team activities and various company events
NAC is committed to providing equal opportunities for all individuals to achieve their goals. If you feel that you need accommodations during the recruitment and selection process because of illness/disability, please contact Human Resources for further information
North America Construction LTD Puslinch, Ontario, CAN Office
Puslinch, Canada
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