Provide project coordination support for engineering projects: maintain ERP data, assist proposal development, manage contracts, invoices, insurance, and project documentation; prepare reports and meeting notes; track budgets, schedules, scope changes, and help ensure on-time, on-budget delivery while supporting office administrative duties.
RWDI is a global climate and performance engineering consulting firm that helps its clients redefine what’s possible by overcoming design and operational challenges, while minimizing environmental, user, and resource impact. With deep technical expertise across a broad range of services, we drive success on ambitious building, industry, and infrastructure projects.
We are a values-based organization, which means everything we do relates back to our three core values: innovation, integrity, and integration. So, when we look for new people to join our team, alignment to these values is a vital piece of our people puzzle.
Here’s what this looks like:
- You push the boundaries of what’s possible
- People know they can rely on you to follow through on your commitments
- You believe that when a group of people come together, they can achieve more than any one person could alone
If this sounds like you and you’re ready to join an award-winning organization and work alongside renown technical and exceptionally innovative colleagues, RWDI is the place for you.
RWDI is seeking a dynamic Project Coordinator to join our Project Coordination Team in the Toronto office.
Key Responsibilities
The role includes but is not limited to:
- Track and maintain project leads, opportunities, and related data in the ERP system
- Assist project managers with preparing and submitting proposals, ensuring accuracy and compliance with client requirements
- Support proposal development by creating task structures, timelines, resource plans, and cost estimates
- Write, edit, and format reports, project deliverables, and documentation.
- Manage contracts, approvals, and supporting documentation, and coordinate contract reviews
- Assist with invoices, payments, and purchase orders for suppliers, subcontractors, and consultants
- Coordinate and track insurance documents for projects and subcontractors
- Prepare and distribute project status reports, meeting notes, and action items; arrange project meetings
- Maintain comprehensive project files, including contracts, drawings, specifications, and correspondence
- Assist the project manager in developing project plans, budgets, milestones, and deliverables; monitor team activities to ensure on-time and on-budget delivery
- Track scope changes, obtain client sign-off, and support project managers in overall project execution
- Provides occasional front office and administrative support, including maintaining office supplies, coordinating contractors, and assisting with client and visitor reception as required
- Works collaboratively with the Facility Director to ensure the requires day to day office/facility responsibilities are executed
Skills, Knowledge & Expertise
Candidates need to also have the following qualifications:
- Post-secondary diploma or certificate in office or business administration
- Preferred consideration will be given to candidates with office experience in a client-facing environment and/or with project coordination in engineering/construction/environmental projects
- Excellent verbal and written communication skills with a proven ability to deliver high-quality customer service
- Ability to operate at an advanced level in MS Office software
- Exceptional organizational and administrative skills focused on meeting deadlines
- Must be able to handle multitasking in a fast-paced team environment
- Aptitude for attention to detail to ensure a high degree of quality assurance
- Flexibility in dealing with change and confidential information
- Availability to work outside normal working hours to meet client deadlines
Job Benefits
What We Offer:
- An opportunity to redefine possible
- Salary range: $55,000 – $68,000
- Group health benefits
- Proactive and ongoing training, education, and a Learning Spending Account
- Fitness Spending Account
- An abundance of career paths and opportunities to advance
Thank you in advance for your application. Only candidates selected for an interview will be contacted.
RWDI endorses and practices the principles of equal opportunity employment. We are committed to diversity and inclusion.
Accommodations are available during all stages of the recruitment process in accordance with AODA and the Human Rights Code.
AI is not used in the recruitment process.
AI is not used in the recruitment process.
About
RWDI is a leading climate and performance engineering firm that has been helping clients tackle complex engineering challenges in the built environment for more than 50 years. With deep technical expertise, we drive success on ambitious building, industry, and infrastructure projects — enhancing performance, resiliency, and efficiency. Our extensive technical services span every project stage to help maximize performance while minimizing environmental impact. With a team of more than 800 engineers, scientists, and sustainability specialists in more than 30 offices across North America, Europe, and the Asia-Pacific region, we’re a truly global company. For more information, visit rwdi.com and connect on LinkedIn.
RWDI Guelph, Ontario, CAN Office
Guelph, Canada
Similar Jobs
Energy • Design • Industrial • Renewable Energy
Coordinate construction projects from planning through completion: review specs and contracts, track budgets and schedules, manage permits and subcontractors, support cost reporting, handle change orders and claims, enforce safety programs, attend meetings, and maintain client relationships. Travel across Ontario and on-site presence required.
Top Skills:
MS OfficeMs Project
Other • Real Estate • Consulting
Coordinate and support multidisciplinary civil engineering and community development projects: liaise with clients, contractors and agencies; assist engineers with site grading, servicing and drainage design; prepare drawings, technical reports, design calculations, cost estimates, and tender documents; provide quality control, support CAD designers, attend construction sites, and help resolve technical issues through project phases.
Top Skills:
Adobe AcrobatBluebeamCadCivil 3DMS Office
Fintech • Software • Financial Services
Support SDLC compliance by guiding development teams, gather and centralize technical assets, maintain dashboards and reports, organize technical documentation, and act as a liaison to help engineering teams adopt processes and complete administrative technical tasks.
Top Skills:
ConfluenceDevOpsExcelGitGitGitlabJIRAKnockriPower BITableau
What you need to know about the Toronto Tech Scene
Although home to some of the biggest names in tech, including Google, Microsoft and Amazon, Toronto has established itself as one of the largest startup ecosystems in the world. And with over 2,000 startups — more than 30 percent of the country's total startups — Toronto continues to attract new businesses. Be it helping entrepreneurs manage their finances, simplifying business operations by automating payroll or assisting pharmaceutical companies in launching new drugs, the city's tech scene is just getting started.
