Provides administrative and coordination support to project managers and teams. Maintains project documentation, schedules, trackers, reports, and meeting records; coordinates communications with internal teams, vendors, and contractors; tracks tasks, approvals, milestones, and deliverables; and supports engineering, facilities, manufacturing, quality, and validation projects in pharmaceutical environments.
Resolute, the recruitment division of Brevitas, is hiring a Project Administrator on behalf of Brevitas. This position is based in Richmond Hill, ON with the role being onsite within the GTA.
About Brevitas
Brevitas is dedicated to helping organizations achieve tangible results and lasting improvements via successful project delivery, continuous process improvement, and effective change management. Our expertise is in Project Management, Engineering, Commissioning & Qualification, Validation, Quality Systems, and Regulatory Affairs.
The Role
We are looking for a highly motivated and energetic professional to join our team as a Project Engineer. This role will oversee project execution and provide engineering and CQV support for pharmaceutical facilities, equipment, and systems.
Responsibilities
- Provide day-to-day administrative support to project managers and project teams.
- Maintain project documentation, spreadsheets, and trackers.
- Schedule meetings, prepare agendas, record meeting minutes, and follow up on action items.
- Update project schedules, timelines, milestones, and deliverable trackers.
- Coordinate communication between internal departments, vendors, and external contractors.
- Prepare project status reports, presentations, and progress updates.
- Track outstanding tasks, approvals, and project documentation.
- Support engineering, facilities, manufacturing, quality, or validation teams with project coordination activities.
Qualifications
- 2–3 years of experience in project administration, project coordination, or general administrative support.
- Proficiency in Microsoft Office, particularly Excel, Word, Outlook, and Teams.
- Strong organizational, communication, and time-management skills.
- Excellent attention to detail and ability to manage multiple priorities.
- Ability to maintain accurate records and meet deadlines.
- Experience with SharePoint or project management software is an asset.
- Previous pharmaceutical or GMP experience is an asset but not mandatory.
Note: Annual salary for this role ranges from $45,000 to $50,000, based on experience.
Benefits
Upon successful completion of probation, you will also be enrolled in our benefit programs:
- Life Insurance
- Accidental Death
- Long Term Disability
- Dental and Healthcare
To Apply
Click the “I’m interested” button below, or
E-mail your resume in MSWord or pdf format to [email protected] with the following details in the e-mail's Subject Line: Project Administrator: FIRST NAME, LAST NAME.
We thank all applicants in advance; however, we will only contact the candidates whose qualifications match closely to the job requirements.
We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Review our Candidate Privacy Policy for more information.
Resolute Workforce Solutions Richmond Hill, Ontario, CAN Office
Richmond Hill, Canada
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