The Project Administrator supports consulting projects by organizing tasks, setting up projects and proposals in Salesforce, tracking milestones and timelines, coordinating clients and technical teams, reviewing deliverables, and providing administrative support. The role also maintains client records, monitors workflows, identifies process improvements, and ensures accurate, professional project outputs. Strong document preparation, communication, organization, problem-solving, and multitasking skills are required.
About LRI Engineering
Established in 1986, LRI Engineering is a Canadian engineering firm specializing in Fire Protection Engineering, Building and Fire Code Consulting, and Fire Safety & Emergency Planning Services. As part of Ternyo Services Inc., LRI Engineering is committed to delivering innovative solutions to meet the unique needs of our clients. Learn more about us at www.lrifire.com and www.cep-experts.ca.
We are excited to invite applications for the position of Project Administrator at LRI Engineering. This role offers the opportunity to develop your organizational and project management skills while supporting a variety of consulting projects in a collaborative and dynamic environment.
Essential Job Functions
- Organize and prioritize tasks for technical staff to support efficient daily operations and timely project completion.
- Set up projects by preparing price quotes, service details, and proposals in Salesforce.
- Communicate effectively with clients and team members to gather and manage information, track progress, and address project needs.
- Maintain accurate and up-to-date client information in Salesforce.
- Track and report project milestones, including activation, updates, and closure.
- Review and format documents for accuracy, consistency, and professionalism before client delivery.
- Provide general administrative support to the team, including assistance with proposals and ad hoc tasks.
- Oversee project workflows from start to finish, ensuring deliverables are accurate and professionally presented.
- Act as a liaison between clients and internal teams, clarifying requirements and aligning expectations.
- Monitor project timelines, following up with clients and colleagues to ensure timely and accurate deliverables.
- Identify opportunities for process improvement and recommend adjustments to enhance efficiency.
Qualifications
- A College Diploma in Business Administration or a related field is required.
- PMP or CAPM certification is considered an asset.
- Bilingual proficiency in English and French is an asset and highly valued.
- 3-5 years of experience in administrative or project coordination roles.
- Advanced proficiency with Office 365, Salesforce, and PC environments.
- Strong ability to create, edit, and modify documents, reports, presentations, and training materials.
- Proven experience managing multiple priorities and working independently in a fast-paced environment.
- Exceptional problem-solving abilities with a keen attention to detail and strong critical thinking skills to navigate technical and procedural challenges.
- Strong interpersonal skills, able to build positive and collaborative relationships with individuals across the organization.
- Excellent written communication skills, with the ability to clearly articulate ideas and information.
- Ability to manage multiple tasks efficiently and adapt to evolving project demands.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
What We Offer
- A Competitive compensation ($60,000 - $75,000)
- Flexible work schedule, a hybrid work arrangement.
- Fun and supportive work environment.
- Opportunity for professional growth.
- Competitive benefits package including health, dental, vision, massage therapy, mental wellbeing, employee and family assistance programs, virtual health consulting, fitness and home office allowance, flex days, holiday paid days, employee events and fun activities, competitive compensation with performance bonuses.
- A chance to work with some seriously awesome people.
If you’re eager to contribute to meaningful projects and support our growing team at LRI Engineering, we’d be delighted to connect with you.
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