​​Procurement and Contract Management Specialist​_FT-Perm

Title of Job: ​​Procurement and Contract Management Specialist, Finance
Date: October 09, 2026
Closing Date: October 25, 2026
Location: Toronto, ON – Finance
Compensation: $74,083 - 86,715 Annually Prorated
Work Type: Hybrid
Job ID: 11063587
Existing or New Position: New

• Manage end-to-end procurement activities, including planning, sourcing, solicitation, evaluation, contract award, execution, renewal, and close-out.
• Prepare and manage procurement documents, including RFPs, RFQs, RFSQs, and RFIs, while advising internal teams on appropriate procurement methods and processes.
• Ensure compliance with LOFT’s procurement policies, Ontario’s Broader Public Sector Procurement Directive, and applicable funder and donor requirements.
• Manage vendor relationships and communications, including inquiries, award notifications, debriefings, bid disputes, and contract-related matters.
• Coordinate vendor contracts and agreements, including amendments, renewals, extensions, and terminations, in collaboration with Finance, programs, and other internal stakeholders.
• Support internal teams throughout the procurement process, including developing evaluation criteria, coordinating evaluations, documenting decisions, and providing procurement guidance.
• Maintain accurate procurement and contract records, tracking tools, templates, policies, procedures, and Vendor of Record (VOR) information.
• Monitor compliance and reporting requirements by conducting purchasing audits and completing required procurement and funder reports, including Ontario Procurement Activity Reporting (PAR).
• Provide training and guidance to staff on procurement policies, procedures, and best practices.
• Collaborate with internal and external stakeholders to deliver timely, professional, and client-focused procurement and corporate services support aligned with LOFT’s mission, values, and strategic priorities.
• Perform other related duties as assigned.

• Post-secondary education in Business Administration, Supply Chain Management, Finance, or a related field.
• 3–5 years of progressive experience in procurement, sourcing, contract administration, or vendor management, preferably in a not-for-profit, public sector, Broader Public Sector, or publicly funded environment.
• Working knowledge of the Ontario Broader Public Sector Procurement Directive, competitive procurement practices, contract management, and public sector accountability requirements.
• Experience preparing and administering procurement documents and contracts, including supporting evaluation processes, agreements, amendments, renewals, and terminations.
• Strong understanding of fair, transparent, and accountable procurement practices, including confidentiality, conflicts of interest, risk management, and ethical sourcing.
• Excellent written and verbal communication skills, with strong analytical, problem-solving, judgment, and attention to detail.
• Demonstrated ability to manage multiple priorities, deadlines, procurements, and stakeholders in a fast-paced environment.
• Strong interpersonal and relationship-building skills, with the ability to work effectively with internal teams and external partners.
• Proficiency in Microsoft Office and experience with procurement, contract management, or document management systems.

• Combination of walking and sitting for a long period of time.
• Ability to use office equipment and computers. 
• Must lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. 
• Ability to work at a desk, conference table or in meetings of various configurations.

• A comprehensive compensation and benefits package, including medical, dental, vision, life insurance, and long-term disability
• Defined Benefits Pensions Plan
• 24/7 Employee Assistance Program
• E-learning program available all year round
• Starting vacation time above minimum standard,
• Additional paid personal and paid sick days
• Professional development budget available to help you nurture and shape your career
• Corporate Gym membership rate with GoodLife Fitness
• Access to Perkopolis, a comprehensive corporate discount program
• Access to unlimited DEI trainings through partnership Canadian Centre for Diversity and Inclusion
• Tuition reimbursement program
• Maternity-leave top up program and Parental leave top up program

Note:

• This position follows a hybrid schedule consisting of four days on‑site and one day working from home.
• A satisfactory vulnerable sector check (VSC) is also required.
• This posting provides only a summary of the responsibilities and requirements for the position