Job Description
The Payroll Tax & Compliance Specialist is responsible for ensuring accurate and compliant payroll tax administration across multiple U.S. jurisdictions and multiple entities. This role serves as the subject matter expert for federal, state, and local payroll tax regulations, supporting payroll operations, tax filings, reconciliations, audits, and compliance initiatives.
The position partners closely with Payroll, Finance, Human Resources, and external agencies to resolve complex tax issues, minimize organizational risk, and drive continuous improvement within payroll tax processes and systems. The ideal candidate possesses strong analytical skills, deep knowledge of multi-state payroll taxation, and the ability to manage competing priorities in a dynamic environment.
Job Responsibilities
- Lead by example and place Quality, Health & Safety, Security, and the protection of the Environment as core values while never intentionally placing employees, our processes, customers, or the communities in which we live and work at risk.
- Serve as the primary payroll tax subject matter expert for federal, state, and local payroll tax regulations for multiple Fugro entities.
- Prepare, review, reconcile, and file payroll tax returns in all applicable jurisdictions.
- Monitor legislative and regulatory changes impacting payroll taxation and assess business implications.
- Maintain company tax registrations and ensure compliance with multi-state tax requirements.
- Coordinate resolution of tax notices, agency inquiries, penalties, and compliance discrepancies.
- Manage year-end payroll tax activities including Forms W-2, W-2C, and related reporting requirements.
- Reconcile payroll tax liabilities and general ledger accounts.
- Analyze payroll tax processes and identify opportunities for automation and efficiency improvements.
- Participate in payroll system implementations, upgrades, testing, and process redesign initiatives.
- Develop standard operating procedures and documentation for payroll tax processes.
- Generate and analyze payroll metrics and compliance reporting for management review.
- Maintain effective working relationships and demonstrate a positive, punctual, and professional attitude.
- Support other accounting functions and perform incidental duties such as filing, responding to employee pay inquiries, and interdepartmental communication.
- Assist with audits and provide necessary documentation.
- Other duties as assigned.
Job Requirements
- Legally authorized to work in the United States without restrictions.
- A high school diploma or equivalent is required.
- Possess an associate or bachelor’s degree in accounting, finance, business administration, or a related field preferred.
- Have 5 years or more of progressive payroll experience with significant emphasis on payroll tax compliance and multi-state processing in a complex organizational environment.
- Familiarity with prevailing wage and union payroll is a plus
- Strong knowledge of federal, multi state, and local payroll tax laws and regulations, highly preferred.Experience with payroll systems such as Workday, Deltek Vision, Vantagepoint or similarCPP (Certified Payroll Professional) certification is a plus.
- Workload demands may increase during peak periods, including tax filing deadlines and reporting cycles, requiring flexibility to manage competing priorities and meet critical compliance timelines.
- Proficient in Microsoft Excel (pivot tables, VLOOKUPs, data validation).
- Strong math aptitude and attention to detailAbility to maintain confidentiality and handle sensitive information with discretion.
- Possess strong working knowledge of computers and fluent in a variety of software applications (including but not limited to MS Office).
- Must have excellent and effective oral and written communication, interpersonal, and organizational skills.
What’s in it for you?
At Fugro, our people are truly our number one priority and are central to our purpose to create a safe and livable world. Our values set the foundation for our unique culture: we are determined to deliver, we prepare for tomorrow, we do what’s right, and we build trust. Our talent philosophy is seeded by our values and fueled by a passion for learning, developing leadership behaviors, transparency, and accountability.
Fugro offers opportunities to sharpen skills and provide career growth through on-the-job learning experiences, LinkedIn Learning access, business and technical training, and leadership development programs.
We value the mental, physical, and financial health of our employees and their families and offer a variety of flexible work models. Additionally, Fugro USA’s comprehensive benefits package ensures you have choices that fit your needs at any life stage.
How to apply?
If you are interested in this role we look forward to discussing this opportunity with you. Please click on our ‘apply’ button and upload your resume and cover letter.
Disclaimer for recruitment agencies:
Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.
Fugro USA posting Disclaimer
Fugro is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors.
Individuals with disabilities needing assistance in the recruitment process are encouraged to contact Human Resources directly at 713-369-5699 or [email protected].
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