Payroll Specialist

Job Summary:

Position is responsible for preparing and processing payroll for biweekly Canada for both union and non-union employees. This role is part of the Canadian payroll team working in our corporate Canadian headquarters.

Perks at Work:

• no waiting period for medical or dental benefits
• RRSP matching
• subsidized meals, never make lunch again!
• free parking
• free access to an employee assistance program
• corporate discounts such as Good Life fitness, TELUS mobility and Bell mobility

Main Duties and Responsibilities:

•    Complete full cycle payroll for 9 units 2,300+ employees
•    Process and distribute payroll in a timely manner. 
•    Process manual and miscellaneous cheques.
•    Maintain payroll records, process properly approved payroll record changes. 
•    Answer and/or research payroll inquiries from employees and managers. 
•    Analyze and process payroll garnishments. 
•    Perform payroll reconciliations. 
•    Daily data entry of payroll information. 
•    Ad hoc projects as assigned. 
•    Understand and support 9 separate collective agreements
•    Process Record of Employments (ROEs) and termination pay in a timely manner and in accordance with the Employment Standards Act (ESA)
•    Run Monthly Union reports and request payments
•    Prepare and distribute biweekly and monthly payroll files to all units, finance and Union

Qualifications

Education:

•    High School Diploma

Work Experience: 
•    Minimum of 1 year of full cycle payroll and payroll software experience – experience using Workday is preferred - plus a minimum 1 year in an accounting related role
•    Post-secondary degree with concentration in accounting and working towards/have a PCP designation will be considered an asset.
•    Proficiency in Excel a must, with demonstrated skill in V-Look Ups, Pivot Tables.
  
Job Skills:

•    Experience in payroll processing, with a strong focus on accuracy, compliance and meeting deadlines
•    Tech-savvy, with a high level of comfort using payroll systems
•    Deliver accurate and timely payroll in a fast-paced, deadline-driven environment
•    Strong organizational and time management skills, with the ability to prioritize and manage multiple payroll cycles
•    Communicate effectively and professionally with employees, leadership, and cross-functional teams
•    Detail-oriented, results-driven, and demonstrate a strong sense of urgency when resolving payroll discrepancies and meeting critical deadlines

Language / Communication Skills:
•    Effective oral and written communication skills. 
•    Must have the ability to communicate and disclose data in an accurate manner 

Job Dimensions:

Geographic Responsibility: CA

Type of Employment: Full time

Travel %: None

Exemption Classification: Non-exempt

Internal Relationships: HRIS team, HR and Payroll personnel at the unit level, employees

External Relationships: ADP

Work Environment / Requirements of the Job: Regularly sitting at a desk, using fingers to operate a computer key board, reaching for telephone or books with hands or arms, and talk or hear while on the phone or communicating with others.  

Budget / Revenue Responsibility: N/A

Organization Structure

Direct Line Manager (Title):  Payroll Manager, Canada

Dotted Line Manager (Title, if applicable):  N/A

Number of Direct Reports: 0

Number of Dotted Line Reports: 0

Estimated Total Size of Team: 3

gategroup Competencies Required to be Successful in the Job:
•    Thinking – Information Search and analysis & problem resolution skills
•    Engaging – Understanding others, Team Leadership and Developing People
•    Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively
•    Achieving – Delivering business results under pressure, Championing

Performance Improvement and Customer Focus

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position.  They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.  Management reserves the right to modify, add, or remove duties and to assign other duties as necessary.  In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

gategroup is an equal opportunity employer committed to workforce diversity.

 All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law.
For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf