Payroll Administrator

CarePartners is one of Ontario’s largest accredited home health care providers, providing nursing, personal support, therapy and rehabilitation support services for patients of all ages. We care for approximately 72,000 patients each year in homes, schools, clinics, workplaces and retirement homes, through our 24 locations and 24 nursing clinics. CarePartners is proud of its commitment to quality, relentlessly seeking to improve the patient and caregiver experience, promoting a healthy and resilient workplace culture, and contributing to a sustainable healthcare system in Ontario.

We are currently looking for someone to join our team in the role of Payroll Administrator.  This is a full-time role, based out of our Waterloo corporate office. 

As a Payroll Administrator you will be working with a supportive team of payroll administrators, benefit administrator, data analyst, and managers to process high volume employee payroll. 

Reporting to the Manager of Payroll & Benefits, you will be an integral part of the Payroll team and participate in processing payroll while ensuring compliance with payroll legislation and Company policies. We are a leader in the Home and Community Healthcare sector employing over 5000 plus workers across Ontario. There is a wide variety of work you will be doing and never a dull day in the payroll department!

The ideal candidate will have strong customer service skills, experience with MS Excel and payroll applications. We are looking for someone with a strong work ethic, keen attention to detail and a passion for learning, growing and problem-solving.

This is a Full-Time position. Hours of work will be Monday-Friday 8:30am-4:30pm and will be hybrid (in office and in home).

• Competitive salary, comprehensive health and dental benefits
• This position offers a competitive compensation range. The salary range is $52,000.00 to $65,000.00 per year, and placement within the range will be determined in accordance with company policies and procedures, as well as the candidate’s knowledge, skills, qualifications, and relevant experience.
• Comprehensive health and dental benefits
• Other employment perks such as Employee Assistance Program, Perkopolis, Rewards Points
• Inspiring leadership and opportunities for professional growth
• Rewarding and meaningful work in healthcare
• Other employment perks such as Employee Assistance Program, Perkopolis, Rewards Points
• Inspiring leadership and opportunities for professional growth
• Rewarding and meaningful work in healthcare

• Administering payroll for all company employees, while auditing payroll processing reports for accuracy
• Ensuring that all wages are paid accurately and in a timely fashion to all company employees, contractors, and other parties
• Processing bi-weekly payroll for a diverse group of employees, including salaried, hourly, unionized and piece work employees
• Compiling payroll data and reports such as garnishments, vacation time, insurance and other deductions
• Collaborating with other departments such as Human Resources to ensure that employee files are maintained
• Supporting employees with forms such as records of employment, income tax forms, and remittances
• Responding to external queries and act as a point person for employee and government agency inquiries
• Ensuring the creation and timely distribution of T4s
• Participating in problem-solving activities that relate to quality improvement and operational efficiency
• Following up with general payroll inquiries through voicemail and email using strong customer service skills
• Other duties as assigned

• University or College degree/diploma in Accounting, Business or Finance
• 3 years’ experience in payroll, accounting or human resources
• PCP enrolled or designation (preferred)
• Working knowledge of payroll legislation
• Proficiency with payroll applications – PDS Vista, Sage 300
• Strong customer-focused and detail-oriented experience in HR or payroll
• Proficiency in all aspects of Microsoft office, with proven skills in Word and Excel
• Keen attention to detail, ability to prioritize, multitasking skills and organizational skills
• Positive attitude, willing to learn, grow and be an integral member of the team
• Excellent English verbal and written communication skills
• Experience in the health care field or homecare sector an asset
• Clear Background Check

In addition to providing home-based health care, CarePartners also serves the community through clinics, transitional care units, and provides relief in retirement homes and shared care settings. Through our Community Nursing Services outreach program, we’ve been organizing staff-led medical care and clinics in countries with poor access to health care since 2009.

CarePartners welcomes and encourages applicants from people with disabilities. Candidates can request accommodations at any time in the hiring process.

Artificial Intelligence

CarePartners uses iCIMs as part of our recruitment and hiring process.  While we incorporate select Artificial Intelligence (AI) features to enhance process efficiency, we remain committed to human-led decision making.  All AI-generated outputs are subject to human review to ensure accuracy and fairness.

This job posting is available due to an existing vacancy.