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Who we are:
Canaccord Genuity (CG) is a leading independent full-service financial services firm, with operations in two principal segments of the securities industry: wealth management and capital markets. CG is driven by an unwavering commitment to build lasting client relationships – we achieve this by generating value for our individual, institutional, and corporate clients through comprehensive wealth management solutions and investment banking services. We are a leading independent wealth management firm in Canada, and the leading mid-market provider of investment banking advisory, equity research, sales and trading services for corporations and institutions.
We pride ourselves on understanding our clients’ needs and finding innovative, bespoke solutions. Our entrepreneurial and friendly team will challenge you to learn and grow every day. We value great work and collaboration and strive to eliminate bureaucratic thinking. We’re looking for talented people who thrive in a fast-paced environment and want to have an impact with innovative ideas and best practices.
Come be a part of our Canadian success story and help deliver superior experiences for our clients. At CG, we recognize that diversity across our business strengthens our client relationships and enables more innovative solutions. We strongly encourage applications from all qualified individuals regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. CG provides an accessible candidate experience. If you need any accommodations throughout the interview process and beyond, please let us know.
Our Canadian operations are currently looking for an enthusiastic individual with excellent organizational, communication and multi-tasking skills along with the ability to prioritize and manage a diverse workload to join our Office Services team. The ideal candidate will be managing the mailroom counter and covering reception as needed. This role requires the candidate to be in the office from 8am – 5pm.
Responsibilities:
- Pick-up and process incoming and outgoing mail;
- Sort, collect and distribute mail and packages;
- Maintain accurate records of all couriers and process incoming and outgoing mail;
- Accurately document all cheques and security certificates that arrive by mail or courier;
- Programming and recording security access cards;
- Maintaining an adequate inventory of stationery supplies and proactively placing orders when needed;
- Validate and code invoices for stock and supplies;
- Overseeing the copy rooms to ensure timely replenishment of paper and other necessary materials;
- Process invoices and perform additional administrative duties as required;
- Effectively respond to all inquiries from clients, couriers and employees in a friendly and professional manner;
- Keeping detailed and accurate records of visitor requests and of calls received;
- Handle incoming calls on a high-volume multi-line switchboard;
- Coordinating the booking and setting up of meeting rooms;
- Coordinate catering orders with customer and catering companies;
- Set-up, serve, and clean-up boardrooms for catered meetings as needed;
- Maintaining cleanliness of all meeting and board rooms on all floors;
- Creating a professional and welcoming environment with outstanding customer service skills;
- Maintaining a safe and clean mailroom and reception area by complying with procedures, rules, and regulations;
- Assist other members of the Office Services team as required.
Skills & Qualifications:
- Previous working experience in a similar role would be an asset;
- Excellent customer service and communication skills;
- Strong organizational and prioritization skills;
- Ability to problem solve and take initiative;
- Detail oriented, professional, polished, corporate presentation;
- Intermediate knowledge of MS Office (Outlook, Word & Excel).
Protecting your online safety:
Canaccord Genuity and its affiliates do not use text messages for recruitment purposes. If you have received a text message claiming to be from CG or an authorized representative regarding job recruitment, please treat as fraudulent and do not respond.
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All applications will be held in strict confidence.
In order to be considered for employment, candidates selected for interviews will be required to show proof of citizenship, permanent residence or eligibility to work in Canada with no restrictions.
We wish to thank all candidates for their interest but only those applicants selected for an interview will be contacted. No phone calls please. Thank you for your understanding.
