Office Manager

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Corporate Overview
Proofpoint is a leading cybersecurity company protecting organizations’ greatest assets and biggest risks: vulnerabilities in people. With an integrated suite of cloud-based solutions, Proofpoint helps companies around the world stop targeted threats, safeguard their data, and make their users more resilient against cyber-attacks. Leading organizations of all sizes, including more than half of the Fortune 1000, rely on Proofpoint for people-centric security and compliance solutions mitigating their most critical risks across email, the cloud, social media, and the web.
We are singularly devoted to helping our customers protect their greatest assets and biggest security risk: their people. That’s why we’re a leader in next-generation cybersecurity.
Protection Starts with People. Proofpoint.
The Role

Proofpoint is looking for an Office Manager to join our fast growing facilities team! As the Office Manager in our Toronto office, you will organize and coordinate office operations and manage procedures in order to ensure organizational effectiveness, efficiency, and safety. The ideal candidate will be experienced in handling a wide range of administrative and office support related tasks and will be able to work independently with little or no supervision. This person must be well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. This position is full time, and reports to the Facilities Manager, Field Offices.

Your day-to-day:

• Serve as the point person for maintenance, mailing, shopping, supplies, equipment, billing, moves, site events, and snack program.

• Work with Facilities Manager to create and maintain office policies as necessary.

• Organize office operations and procedures.

• Coordinate with IT department on all office equipment, employee moves, employee onboarding, etc.

• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.

• Manage contract and price negotiations with office vendors and service providers

• Manage office budget and site cost trackers, ensuring accurate and timely reporting.

• Manage the front desk, including badging.

• Provide general support to visitors and candidates, including reception duties.

• Organize office events in conjunction with Events team.

• Comply with and implement company Health & Safety procedures.

• Coordinate with global REWS team for mutual support, continuity of operations, and standardization of policy and procedures

• Performs other duties and projects as assigned.

What you bring to the team:

• Proven office management, administrative, or leadership experience.

• Experience with office management systems and procedures.

• Excellent time management skills and ability to multi-task and prioritize work.

• Organization skills, with solid attention to detail and critical thinking.

• Excellent written and verbal communication skills.

• Strong proficiency in MS Office, especially Excel and Word.

• Able to work independently and with a remote team.
  Why Proofpoint
  Protecting people is at the heart of our award-winning lineup of cybersecurity solutions, and the people who work here are the key to our success. We’re a customer-focused and a driven-to-win organization with leading-edge products. We are an inclusive, diverse, multinational company that believes in culture fit, but more importantly ‘culture-add’, and we strongly encourage people from all walks of life to apply.
  We believe in hiring the best and the brightest to help cultivate our culture of collaboration and appreciation. Apply today and explore your future at Proofpoint! #LifeAtProofpoint

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!