Provides general administrative support, maintains office common areas and supplies, manages mail and packages, supports reception, performs filing and data entry, and helps ensure an efficient, professional workplace. Requires strong organization, communication, confidentiality, independence, teamwork, and proficiency with Microsoft Office.
Reporting to the Executive Assistant, the office administrator will assist with day-to-day general duties around the office. The successful candidate will have strong organization skills and can contribute to a productive and efficient workspace. The right candidate will have good communication skills, can follow instructions well, and be able to work both independently and in a team environment.
KEY RESPONSIBILITIES
- Provide general administrative support to the CountryWide Homes and Condor Properties teams as needed.
- Maintain a clean, tidy, safe and functional common area.
- Sort, manage and distribute the collection of mail and packages.
- Management of office supplies, including sorting, ordering, stocking and distributing.
- Maintenance and restocking of the copy rooms, supply rooms and kitchen stations.
- Consistently present a positive and professional image to all internal & external parties.
- Filing, scanning, photocopying, and other general duties
- Support reception as required with calls and other administrative duties
- Serving as daily reception backup for main receptionist’s breaks and holidays
- Data entry and report generation, as required
- Other general assigned tasks
EXPERIENCE & QUALIFICATIONS
- More than one year in an administrative role
- Capable of working independently, with minimal direction, to complete routine tasks.
- Ability to work in a team environment keeping others informed and anticipating their needs.
- Able to maintain private & confidential information with a high degree of professionalism.
- Proficient with Microsoft Office (Outlook, Word, Excel, Power Point).
- Strong communication, interpersonal and organization skills
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