Network Experience and Events Coordinator

Who you are

You are a service-oriented, innovative professional who is excited to work for a fast-growing company that enables the best to be even better. You love working in a collaborative team environment but also enjoy your autonomy to accomplish tasks and provide excellent service to clients. As an individual who is driven by excellence, you are eager to contribute the success of one of Canada’s Best Managed companies.

As a key member of our Network Experience and Events team, you will play a vital role in planning and executing events that elevate experiences for our network. You will be responsible for supporting the seamless planning, coordination, and execution of a variety of events, including conferences, departmental events for our cross-functional teams, social gatherings, and other special experiences, ensuring they are engaging, impactful, and memorable.

This role is based out of our Toronto Support Centre (181 Bay Street) Mondays through Thursdays with Fridays being a work from home day. Candidates should be prepared for some travel and hours outside a typical 9-to-5 schedule, including evenings and weekends, as needed to support events and business needs. Flexibility and a willingness to adapt to varying schedules are essential to ensure the successful execution of our events and initiatives.

In this role, you will

• Oversee and manage incoming emails in the Event team inboxes.
• Support the Events Manager with building and maintaining event budgets, timelines, and schedules.
• Source and secure quotes for venues and vendors, including caterers, florists, photographers, and DJs.
• Manage event registration and reporting including guest lists, RSVPs, and dietary restrictions through our event management platform, Cvent.
• Track corporate event card expenses and submit monthly reports to Accounts Payable.
• Process invoices and manage vendor setup in the Accounts Payable system.
• Support post-event evaluations, including analysis and recommendations for improvements.
• Assist with the development of event promotional materials, including invite communications, and ensuring they are deployed in our channels.
• Build and maintain relationships with key internal stakeholders.
• Contribute to a strong team culture to drive the success of event initiatives.

What we're looking for

• Approximately 1 to 3 years of hospitality, event management or planning experience.
• Exceptional client service experience.
• Aptitude to differentiate when to act independently or within a team.
• Open-mindedness to collaboration within the team environment.
• Proven ability to meet multiple and/or unexpected deadlines in a demanding environment.
• Experience preparing event correspondence.
• Ability to coordinate multiple tasks and work on more than one event at a time.
• Excellent written and verbal communication skills.
• Ability to maintain poise and professionalism under pressure
• Proficient in Word, Excel and PowerPoint
• Knowledge of Asana and Cvent is an asset.
• Meticulous attention to detail.

About Dentalcorp

Dentalcorp is Canada’s largest and fastest growing network of dental practices, committed to advancing the overall well-being of Canadians by delivering the best clinical outcomes and unforgettable experiences. dentalcorp acquires leading dental practices, uniting its network in a common goal: to be Canada’s most trusted healthcare network. Leveraging its industry-leading technology, know-how and scale, dentalcorp offers professionals the unique opportunity to retain their clinical autonomy while unlocking their potential for future growth.

Candidates must be legally eligible to work in Canada. At Dentalcorp, we recognize that inclusivity and diversity strengthen our culture and make us better. We are committed to ensuring that the talent we hire is reflective of the diverse communities and patients we serve. To ensure equal opportunity for all candidates, we strongly encourage applicants requiring an accommodation to let their recruiter know during the recruitment/selection process. We appreciate all applicants for taking the time to apply, however, only those selected for an interview will be contacted.