Legal Assistant

Location

Brookfield Culture

Brookfield has a unique and dynamic culture.  We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader:  Entrepreneurial, Collaborative and Disciplined.  Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Position Summary

Brookfield is seeking a Legal Assistant to support the Legal Team within Brookfield Manager. The ideal candidate is a detail-oriented, proactive self-starter with a high level of professionalism and discretion. This role requires the ability to work effectively in a fast-paced environment, interact with staff at all levels, and remain flexible, resourceful, and efficient under pressure.

Responsibilities

• Legal document management and preparation with strong proficiency in MS Office,  Adobe Acrobat and Litera (including advanced formatting of Excel, PowerPoint, Word documents including track changes and comments)

• Assisted with records administration tasks, including filing, organizing, and maintaining electronic and physical documents

• Calendar management and scheduling

• Participate in ad hoc office operational projects as required (for example, documentation management and coordination of signing of documents)

• Expense report receipt tracking and report submission

• Legal Tracker (Serengeti) matter openings

• Reviewing, approving and reconciling vendor invoices with a particular focus on legal invoices. Includes managing the accounts payable process and communicating with law firms and other vendors

• Manage incoming correspondence, including email, telephone and mail

• Assist team members with work overflow during busy periods, absences, holidays, etc.

• Travel booking and coordination of Legal team and board members as required

Qualifications & Requirements

• 3-5 years' experience in a law firm or the legal department of a large public company/in-house group preferred

• Highly organized and able to work in a dynamic, complex and fast-paced environment, as well as adapt quickly to manage changing priorities and deadlines

• Excellent interpersonal skills and ability to work independently with minimal supervision, as well as in a group alongside all levels and departments of the organization

• Excellent communication (verbal and written)

• Proficient in MS Office, including Word, Excel, PowerPoint and Outlook

• Experience with Concur is a plus but not required

• Knowledge of Visio, iManage, Diligent Entities, Diligent Board Books, SEDAR or SEDI, is an asset

• Knowledge of minute books and closing books, is an asset

• Overtime as needed 

Salary Range: $60,000 - $75,000 CAD

Position Opening Reason:

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it.  Accordingly, we do not tolerate workplace discrimination, violence or harassment.