The Human Resources Assistant provides administrative and coordination support to the People & Culture team, with a focus on health & safety, documentation, and day-to-day HR operations.
This role supports hiring managers by facilitating job postings and maintaining recruitment systems for hourly roles, while ensuring HR documentation and processes are completed accurately and efficiently. The Human Resources Assistant also plays a key role in coordinating health & safety programs, including claims management and training initiatives, across O&B locations.
Job DescriptionHR Administration
Prepare and manage HR documentation including employment letters, status changes, and other employee records
Maintain accurate and up-to-date employee files and HR systems
Support the coordination and tracking of HR processes (e.g., onboarding documentation, policy sign-offs, training completion)
Assist with general administrative support for the People & Culture team as required
Recruitment Coordination (Hourly Roles)
Liaise with hiring managers to support hourly hiring needs
Post and remove job advertisements as requested
Maintain applicant tracking systems and ensure postings are current and accurate
Provide basic coordination support as needed (e.g., interview scheduling when required)
Health & Safety
Coordinate workplace injury and incident reporting, including supporting claims management processes and ensuring timely and accurate documentation
Liaise with internal stakeholders and external partners (e.g., WSIB) to support claims administration and follow-up
Track claims status and maintain organized, up-to-date records to support compliance and reporting
Coordinate and schedule health & safety training sessions, including tracking completion and maintaining training records
Maintain an active role within the Joint Health & Safety Committee, including supporting meeting coordination and documentation
Document audit findings and track corrective actions to ensure timely follow-up and resolution
Support communication and rollout of health & safety programs, policies, and updates to operations teams
General
Coordinate with other HR team members to ensure tasks and deadlines are met
Support cross-functional HR initiatives and projects as required
Additional duties and responsibilities as assigned
Post-secondary education in Human Resources or related field, or equivalent experience
1+ year of experience in an administrative role, preferably within HR
Experience supporting health & safety processes (e.g., claims coordination, training tracking) is an asset
Strong organizational skills and attention to detail
Ability to manage multiple priorities and meet deadlines
Comfortable working with HR systems and maintaining data accuracy
Strong interpersonal skills with the ability to build effective working relationships
Experience in hospitality is an asset
Knowledge of Ontario health & safety and public health standards is an asset
Salary Range: $48,000 - $50,000 plus gratuities
AI Disclosure
To ensure a fair and efficient recruitment process, some aspects of candidate screening may be conducted using AI software. All assessments and outcomes are reviewed by our hiring team to provide thoughtful, personalized consideration. We are committed to transparency and respect, ensuring a welcoming experience for every candidate.
Accessibility & Accommodation
Pizzeria Libretto is committed to providing an inclusive recruitment process. If you require accommodation or support during any stage of the hiring process, please let us know. We will work with you to ensure your needs are met in a respectful and timely manner.
Equity, Diversity & Inclusion
We value and embrace diversity in all forms and encourage applicants from all backgrounds to apply. Our recruitment practices are designed to ensure fairness, equity, and opportunity for every candidate.
