HR Onboarding Coordinator

Who We Are; What We Do; Where We’re Going

Magnet Forensics is a global leader in the development of digital investigative software that acquires, analyzes, and shares evidence from computers, smartphones, tablets, and IoT-related devices. We are continually innovating so our customers can deploy advanced and effective tools to protect their companies, communities, and countries.

Serving over 4,000 customers in over 100 countries, our solutions are playing a crucial role in modernizing digital investigations, helping investigators fight crime, protect assets, and guard national security.

With employees based around the world, Magnet Forensics has been expanding our global presence with offices in Waterloo and Ottawa, Canada; Atlanta, GA, Herndon, VA, Westminster, CO; and Singapore. As a part of Magnet Forensics, you can expect to make a difference in the world, no matter what role you play. You’ll be supported through learning and development, not to mention an incredible team with unbelievable talent and integrity.

If you think you would be the right person to join our team working towards this goal, we would love to hear from you! 

Are you passionate about creating exceptional employee experiences? As an HR Onboarding Coordinator, you will be at the heart of our global onboarding process, ensuring that every new hire feels welcomed and supported from day one. This role is perfect for someone who is detail-oriented, process-driven, and dedicated to making a positive impact on our employees' journey.

This role will be a hybrid of remote work and in office at our Waterloo, Ontario location.

· Maintain onboarding process from start to finish.

· Complete the I9 process to ensure compliance with legal requirements in US.

· Manage and update the company intranet with relevant onboarding information.

· Maintain, update, and continually improve onboarding documentation to ensure accuracy and relevance.

· Lead HR orientation sessions to welcome and integrate new hires into the company culture.

· Manage new hire correspondence, including sending welcome emails and providing necessary information.

· Start and maintain employee files and recordkeeping to ensure accurate and up-to-date records.

· Support the HRIS (Human Resource Information System) by entering and updating employee data.

· Track new hires to ensure all onboarding steps are completed.

· Conduct new hire check-ins to address any questions or concerns.

· Administer new hire surveys to gather feedback on the onboarding process.

· Maintain and update onboarding toolkits to provide new hires with essential resources.

· Oversee the "Magnet For-iends program" - its goal is to provide a warm welcome to new hires and help connect them to others across the organization.

· Support the Waterloo office facilities maintenance and health & safety initiatives.

· Support other HR tasks and projects as needed. 

We’re looking for someone who checks off most, but not all, of the boxes listed in “skills and experiences”. It’s more important to us to find candidates who can display indicators of success through skills they have developed and experiences they have been a part of, than to find folks who have ‘been there, done that”. We want to be part of your development journey, and we’ll learn as much from you as you learn from us.

There are a couple must haves, but we will keep that list short: 

· Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent work experience.

· 1 – 2 Years proven experience in HR, onboarding, or a similar role.

· Strong organizational and time management skills.

· Excellent communication and interpersonal skills.

· Detail-oriented with a focus on accuracy.

· Proficiency in HRIS and other HR-related software.

· Ability to handle sensitive information with confidentiality.

· Strong problem-solving skills and the ability to work independently as well as part of a team.

We’re looking for candidates that can provide examples of how they have demonstrated Magnet CODE in their previous experiences:

CARE – We care about each other and our mission to make a difference in the world.

OWN – We are accountable for our results – while never forgetting to act with integrity, empathy, and respect.

DEDICATE – We put our heart and soul into meeting the needs of our customers and helping them serve the people they protect.

EVOLVE – We are constantly innovating and exploring new ways to work together to make an impact with our work.

The Compensation range is for the primary location for which the job is posted. Please note that the actual compensation may vary depending on location and job-related factors such as qualifications, experience, knowledge and skills. If you are applying for this role outside of the primary location and you are selected for an interview, the Talent Acquisition Partner can share more information with you. If the compensation structure for the role includes an incentive component (ie. most Sales roles) the range below represents total target compensation (TTC) (base salary + variable).

Compensation Range: 

MIN: $48,800 - MID: $61,000 - MAX: $73,200 - Currency: CAD

Magnet is proud to offer benefits such as:

• Generous time off policies 

• Competitive compensation 

• Volunteer opportunities

• Reward and recognition programs

• Employee committees & resource groups

• Healthcare and retirement benefits 

We’re committed to continuous learning and are focused on building a diverse and inclusive workforce. This commitment will be reflected in our hiring processes and embedded in our values and how we treat one another. If you’re interested in this role, but do not meet all of the qualifications listed above, we encourage you to apply anyways.

Magnet Forensics is an Equal Opportunity Employer and considers applicants for employment without regard to race, colour, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, provincial, or local law.

We are committed to providing an inclusive, accessible recruitment process and work environment. Accommodation is available to all applicants upon request throughout the hiring process. If you require accommodation, please let our talent team know, or you can email [email protected].

All offers of employment at Magnet are contingent upon satisfactory completion of a background check. All background checks will be conducted in accordance with all applicable laws. Magnet will consider each position’s job duties, among other factors, in determining what constitutes satisfactory completion of the background check. Refusal to consent to a background check may be grounds for revoking an offer of employment.