Group Benefits Sponsorships & Events Coordinator

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

Reporting to the Senior Manager, Group Benefits (GB) Sponsorships and Events, the GB Coordinator is responsible for the activation and execution of the Group Benefits (GB) sponsorship activities and events, including planning, coordination and follow-up with the various conference vendors and agencies.  The GB Coordinator will also play a role in overseeing the Group Benefits Sponsorship & Events calendar.

The successful candidate will be pro-active, have excellent organizational skills, ability to work on multiple projects with variety of people across the organization as well as clients and vendors.

What will you do?

• Point of contact with external vendors and internal communication and enablement staff, handling day-to-day inquiries related to sponsorships and media.   

• Schedules meetings with the conference vendors to review the critical path and obtain event details.

• Records all sponsorship deliverables and updates the project file as status of deliverables change. 

• Responsible for ensuring all deliverables outlined in the critical paths are kept on track

• Communicates and works closely with the communication and enablement staff to ensure deliverables are completed on time.

• Schedules and participates in regular sponsorship meetings with marketing staff to review sponsorship deliverables, including capturing minutes and tracking action items.   

• Manages the coordination of complimentary passes and registration of staff and any clients using the passes.

• Coordinates the printing of materials for conferences and events, facilitates the delivery of event materials, and acts as the onsite contact when necessary.  

• Manages the creation and distribution of all post-event surveys sent to attendees, collects and compiles pre and post event metrics and prepares summary reports on each sponsored event.

• Updates the logo trademark agreement for each sponsored event and works with legal for approval.  

• Supports the Senior Manager, Sponsorship and Events with tasks related to events such as Client Partnership Council and Advisor Business Council

• Monitor, maintain and enforce Conference & Event Contingency procedures.

• Gathers, organizes and stores media kits in an accessible folder for use by the marketing team.

• Schedules and participates in regular meetings with the communication and enablement staff to ensure timelines are met as it relates to purchased Group Benefits media/advertising. 

• Acts as liaison with media vendors for inquiries that the marketing staff have as it relates to ad specs etc.

• Works closely with presenters and ensures they are well prepared for their speaking engagements.

• Project management of key projects including running meetings, tracking deliverables, capturing post event metrics

• Liaise with internal partners such as internal Events Services team, Design team, Linguistics and communications.

• Support ad-hoc projects such as the execution of contest winner communication and administration.

What do you need to succeed?

• Excellent project management, organizational and priority-setting skills.

• Excellent interpersonal and communication skills (verbal and written).

• Ability to work collaboratively with internal team members and external vendors.

• Proven ability to work independently with minimal direction and manage timelines without supervision.

• Detailed and results oriented and ability to respond quickly to new or changing work demands.

• Advanced PC knowledge including MS Office (Word, Excel, PowerPoint) and ability to learn other software packages.

What's in it for you?

• Working together, sharing common values, and encouraging growth & achievement

• Flexible Benefits from the day you join to meet the needs of you and your family.

• Join one of our many Inclusion Networks. These voluntary, employee-led groups are dedicated to creating connection, fostering inclusivity, and building community.

• Charitable giving through our You Give, We Give program lets you give back to your community – and in many cases, we’ll match your contributions.

#LI-Hybrid

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.  

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to [email protected].

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you! Several work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We may use artificial intelligence to support candidate sourcing, screening, interview scheduling.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

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