Executive Assistant

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

Sun Life is seeking a talented individual to fill the role of Executive Assistant to provide high-quality administrative support to the SVP, Performance, Rewards, and HR Enterprise Functions and additional senior leaders within the HR Enterprise Functions area of Global Human Resources, specifically: three AVP, HRBPs, AVP, Talent Strategy Partner, and AVP, Employee Relations Enterprise.  The successful candidate will be proactive, collaborative, reliable and a creative thinker with the ability to handle a variety of responsibilities.  The role is fast paced with multiple demands and requires judgement, clear communication, and a demonstrated regard for confidentiality.

What will you do?

• Manages all aspects of the SVP’s calendar and key aspects of senior leaders’ calendars to ensure meetings are prioritized with internal and external participants. Includes scheduling complex meetings, timely flagging of changes or conflicts, ensuring appropriate time in between meetings, and confirming whether meetings are virtual or in-person

• Partner with the team and other Executive Assistants to schedule key meetings with senior management participation such as multiple executive team members. Requires close collaboration with the Executive Assistant to the EVP & CPCO

• Screen and manage meeting requests with tact and diplomacy to identify issues and determine priority using judgment, sensitivity, and confidentiality

• Identify and pro-actively manage conflicting demands, coordinate with other EAs

• Plan and execute events organized by the SVP and senior leaders, including townhalls, functional events while supporting content, attendees, facilities, presenters, surveys etc.

• Liaise with internal partners such as Internal Conference Services, Linguistics, Communications, Procurement, etc.

• Help manage the email inbox for the SVP (i.e., flagging messages requiring immediate attention, booking time to address review requests as appropriate, creating a daily summary of key messages\requests, deleting junk mail or unnecessary emails, filing messages based on our agreed upon approach)

• Proactively sharing status of requests of the SVP and senior leaders

• Coordinate travel arrangements and manage and prepare expense reports for the SVP and senior leaders.  Support purchasing activities for the broader team

• Collaborate with vendor management and finance to set up new vendors, manage Master Service Agreements (MSA) and Statements of Work (SOW) and process invoices in a timely manner

• Support on-boarding of new employees of SVP and senior leaders

• Provide coverage for other EA's during vacation time/absence and support the community of practice between all Executive Assistants within the HR function.  Works very closely with and provides back-up for the EA for the EVP & CPCO and the EA for Total Rewards

• May perform other administrative duties and ad hoc requests as required

What do you need to succeed?

• A minimum of 3-5 years experience working as an Executive Assistant supporting senior leaders

• Significant experience dealing with very senior executives and external stakeholders

• Significant experience working confidential materials (memorandums, presentations, email communication)

• Excellent verbal and written communication skills and ability to communicate effectively at all levels of the organization

• Advanced knowledge of collaboration tools such as SharePoint, Teams and other collaboration platforms

• An individual that can work in a fast-paced environment and with a high degree of efficiency

• A team player with strong interpersonal skills and ability to interact with team members across regions

• Excellent organizational skills, ability to make decisions and manage competing priorities

• Demonstrates accuracy and thoroughness in day-to-day activities

• A self-starter, ability to learn quickly and a pro-active individual

• Exercise discretion and always maintain confidentiality

• Sun Life experience an asset

Notes/Unique Requirements

• Occasional overtime, ability to work flexible hours with minimal notice and or travel between locations may be required on rare occasions

What's in it for you?

• The opportunity to move along a variety of career paths with amazing networking potential

• Flexible Benefits from the day you join to meet the needs of you and your family

• We’re committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential

• We’re honoured to be recognized as a 2025 Best Workplaces in Ontario by Great Place to Work® Canada

• We are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work®,  for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health

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The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.  

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to [email protected].

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you! Several work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We may use artificial intelligence to support candidate sourcing, screening, interview scheduling.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

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