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Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be — and deliver — your best.
We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 600,000+ members, placing their best interests at the heart of everything we do.
Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.
Don’t just work anywhere — come build tomorrow together with us.
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Position Overview
We are looking for a dynamic and highly organized Executive Assistant to provide exceptional support to Global Head of Technology and two Senior Vice Presidents within Data and Technology (D&T) team. This role is ideal for a self-starter who thrives in a fast-paced environment, works independently, and confidently manages competing priorities. The successful candidate will be a trusted partner, ensuring seamless operations and enabling leaders to focus on strategic objectives.
This is an opportunity to play a pivotal role in supporting our D&T leadership team and contributing to the success of the organization. If you are resourceful, proactive, and thrive on managing complexity, we want to hear from you.
Key Responsibilities
Provide comprehensive administrative support to multiple executives, including calendar management, travel coordination, expense management and meeting preparation.
Working as a team with another Executive Assistant (each person will have specific individuals to support, but are expected to back each other up).
Act as a central point of contact for internal and external stakeholders, ensuring timely and professional communication.
Manage complex schedules and prioritize tasks across multiple leaders with discretion and efficiency.
Prepare and edit correspondence, presentations, and reports with a high level of accuracy and attention to detail.
Anticipate needs and proactively resolve issues to keep operations running smoothly.
Coordinate cross-functional activities and maintain strong relationships with diverse teams and stakeholders.
Handle confidential information with integrity and professionalism.
Light project management support and work with event management team for organization of events and support executives with team communication needs.
Qualifications
7-15 years of proven experience supporting senior executives or multiple leaders in a fast-paced environment.
Exceptional organizational and time-management skills with the ability to manage competing priorities.
Strong interpersonal and communication skills; comfortable engaging with stakeholders at all levels.
High degree of professionalism, discretion, and judgment.
Proficiency in Microsoft Office Suite and other productivity tools.
Ability to work independently, take initiative, and adapt to changing priorities.
Core Competencies
Proactive Problem-Solving: Anticipates challenges and resolves them before they escalate.
Strong Interpersonal Skills/ Stakeholder Management: Builds trust and maintains strong relationships across multiple teams.
Adaptability & Flexibility: Thrives in dynamic environments and adjusts quickly to shifting priorities.
Communication Excellence: Delivers clear, concise, and professional communication in all interactions.
Organizational Mastery: Balances multiple priorities without compromising quality or deadlines.
Success Profile
Independent Operator: Works confidently without constant supervision, making sound decisions.
Strategic Partner: Understands the bigger picture and aligns support with organizational goals.
Calm Under Pressure: Maintains composure and efficiency in high-stakes situations.
Trusted Advisor: Earns confidence through reliability, discretion, and professionalism.
We believe that time together in the office is important for OMERS and Oxford, the strength of our employees, and the work we do for our pension members. In delivering on our pension promise, keeping us connected to our work and each other, our flexible hybrid work guideline requires teams to come in to the office 4 days per week.
As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work — and the members we proudly serve.
From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.
