Executive Assistant – VP/DSVP

Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.

Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.

Pay at Intact is about much more than just salary.

• Flexible work arrangements and a hybrid work model

• Possibility to purchase up to 5 extra days off per year

• Multiple benefits offered to support physical and mental wellbeing, including telemedicine, Wellness account and much more

• Share plan & other savings: up to 12% of salary or even more (ask how you could earn guaranteed income for life)

Salary range (but not limited to):

Annual bonus target, based on the base salary, with a potential payout of up to double the target (subject to personal and company performance):

As part of our commitment to Win As A Team, we share our success with employees through our annual bonus plan and Employee Share Purchase Plan (ESPP) – with Intact matching 50% of your net shares.

Our pension offerings provide flexibility and long-term security for our employees beyond their careers. We are one of the few companies offering the opportunity to receive guaranteed income for life via our defined benefit pension plan.

Salary for the candidate will be determined taking into consideration a number of factors including: experience, skills, qualifications, anticipated contribution to role, internal equity, etc. The salary range presented above is based on a 35-hour workweek and would represent a majority of different candidate profiles. However, we encourage candidates who may fall outside of this range to apply as well.

About the role

Are you an extremely organized, autonomous, fast execution, resourceful, rigorous person, able to work in a team and also under pressure? Do you love to laugh, don't take yourself seriously and have an interest in human resources?

Then this opportunity is for you!

What you'll do here:

• Ensure daily administrative support to the HR Vice Presidents and optimal management of the agenda, emails, calls, meetings, follow-ups and mail.
• Provide support to the management team.
• Plan, coordinate and organize team events,  meetings (invitations, room reservations, catering, necessary equipment and documentation, agenda and follow-up of items to be executed, liaison with guests and other needs). Participate in team meetings when necessary.
• Track monthly budget as well as expense accounts, bill payments, purchase orders, orders for supplies, equipment and access.
• Participate in the drafting and layout of certain documents, presentations and reports. Ensure the quality and accuracy of information.
• Participate in various projects of the Human Resources team.
• Onboarding new employees, closing files of employees who are leaving; treat information and records confidentially.
• Perform any other administrative tasks.

What you bring to the table:

• College degree (DEC) in business administration or secretarial work or a certificate in human resources
• More than 7 years of experience in a similar role
• Advanced level of knowledge of the Office suite (including excellent knowledge of PowerPoint), email and calendar management
• Excellent communication skills and fluency in French and English
• Strong organizational and time management skills
• Ability to work in an agile, fast and constantly changing environment
• Ability to manage multiple tasks at once
• Exercise discretion and confidentiality
• Excellent team spirit and collaboration
• For candidates located in Quebec, bilingualism is required considering the necessity to interact on a regular basis with English-speaking colleagues across the country
• No Canadian work experience required, but must have authorization to work in Canada.

#LI-Hybrid

We are an equal opportunity employer

At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.

We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.

As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.

We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

Learn more about our recruitment process and your candidate journey here.

Please note that Intact does not provide sponsorship or other support for immigration-related matters including but not limited to employer-specific closed work permits. Candidates must be eligible to work in Canada from the anticipated start date and throughout their employment and are solely responsible for maintaining their work eligibility.

If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.