Executive Assistant, Global Equities

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Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be — and deliver — your best.  

We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 665,000 members, placing their best interests at the heart of everything we do.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

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OMERS is seeking an Executive Assistant to join our Global Equities team in Toronto. The role supports a growing team of passionate investment professionals and is well suited to someone who is dependable, has a positive attitude, and is committed to quality work. The successful candidate will be organized and attentive to detail, able to solve problems independently, exercise sound judgement, and take pride in contributing to the team’s success while learning and adapting as its needs evolve.

The Global Equities team invests in publicly traded companies around the world on behalf of current and future retirees of OMERS. Through diligent research, stock selection, portfolio construction, and risk management, the team seeks to outperform the broader equity market and deliver long-term returns that help pay pensions.
You will be responsible for:

• Arrange domestic and international travel, including flights, ground transportation, accommodations, and itineraries, and manage last-minute changes arising from travel delays, cancellations, and other disruptions.

• Complete and submit expense reports, process invoices, support budget tracking, and ensure administrative requirements are completed accurately and on time. 

• Plan and book team events such as lunches and dinners, and work with other administrative professionals to organize larger events like team offsites. 

• Coordinate meetings, including schedules, agendas, materials, meeting rooms, catering, technology, meeting minutes, and follow-up on action items when required. 

• Prepare, edit, format, and proofread presentations, reports, communications, and other business documents, using technology effectively to produce accurate and professional materials. 

• Build productive relationships across OMERS and with external parties as required, serving as a professional and responsive point of contact.
• Handle confidential information with discretion. 

• Anticipate team needs, handle routine matters independently, and improve administrative processes and team workflows where practical.

• Contribute to a positive and collaborative team environment, remaining flexible as priorities and responsibilities evolve.

Required Skills:

• Previous administrative experience supporting a team, preferably in a professional or corporate environment.

• Strong organizational skills, reliability, and attention to detail, with the ability to manage multiple priorities and follow through on commitments. 

• Proficiency with Microsoft 365, particularly Outlook, Word, PowerPoint, Excel, Teams, and SharePoint, with the ability to learn and use new tools quickly.
• Strong written and verbal communication skills, with the ability to prepare clear, accurate, and professional materials.

• Strong interpersonal skills and organizational awareness, with the ability to build working relationships, stay informed, and share information appropriately.

• A positive, focused, and adaptable approach to work, including being present and engaged in the downtown Toronto office at least four days a week, and willing to provide occasional additional support when required.

Preferred Skills:

• Some knowledge of, or interest in, investing and the stock market is not mandatory, but is considered an asset.

• Post-secondary education is preferred, particularly in an administrative or executive assistant programs, or a business/office administration program; an equivalent combination of education and experience will be considered. 

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work — and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.