Communications and Administrative Coordinator

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Posting Information:
This posting is for an existing vacancy.

This role is being offered as a two year secondment/contract

Internal deadline October 8th at 11:59 PM

Job Description:

Primary Purpose

The Administrative Coordinator reports to the Managing Director and provides communications and administrative support for the Intact Centre on Climate Adaptation. The Coordinator is responsible for implementing the Centre’s digital communication strategies, promoting research outputs and events, and coordinating administrative tasks that support team operations. The Coordinator will play a key role in enhancing the visibility of the Intact Centre by producing compelling content across digital, print, and in-person formats, supporting media outreach, and strengthening the Centre’s public profile and brand. This includes developing strategic communications that translate technical findings into accessible messages for government, media, and the public. This role is critical to maintaining the Centre’s national presence, professional image, and operational efficiency. The Coordinator will serve as a point of contact for the Intact Centre and will serve as liaison between the centre, the Faculty of Environment, and Media Relations.  

Key Accountabilities

Communications

• Lead development of professional, engaging content for social media platforms (LinkedIn, Instagram) and weekly newsletters (MailChimp)
• Maintain and update the Intact Centre website using WordPress
• Monitor and analyze web and social media engagement using Google Analytics
• Support the promotion and dissemination of new research publications, webinars, and events
• Draft and edit written content for reports, announcements, presentations, and media materials
• Contribute to the development of quarterly and annual reports
• Works with Managing Director, Climate Science on quarterly and annual reports

Administration

• Book meetings, take meeting minutes, and coordinate internal schedules and shared calendars
• Supports event planning and coordination for conferences, committee meetings, workshops, seminars, public events
• Balance deadlines and responsibilities while accommodating multiple interruptions to deal with a wide range of questions and issues as they arise

Required Qualifications

Education

• Post-secondary education or equivalent combination of education and experience required

Experience

• Minimum 2 years’ experience in writing, editing and creating content for social media.
• Minimum 2 years administrative experience ideally in a research environment
• Proficient with MS Office (Word, Excel, Outlook)

Knowledge/Skills/Abilities

• Excellent written and verbal communication skills with the ability to distill complex subjects to a wider audience
• Working knowledge of LinkedIn, Instagram, MailChimp, Google Analytics, Canva
• Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Teams, SharePoint)
• Attention to detail and emphasis on quality
• Effective time management skills in a fast-paced work environment
• Ability to adjust to shifting priorities
• Ability to work independently and in a team
• Self-motivated and takes initiative
• Knowledge of climate change impacts and adaptation an asset
• Knowledge of application of university policies and procedures an asset

Equity Statement
The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.
The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion.  As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.
Positions are open to qualified candidates who are legally entitled to work in Canada.
The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935.