Jobs at University of Waterloo

Coordinates delivery of the WE Accelerate work-integrated learning program, including scheduling, events, stream administration, student support, staff supervision, partner communication, and continuous improvement. The role develops and updates instructional materials, applies online learning and instructional design practices, manages LMS setup, addresses student accommodations and exceptions, and supports hiring, onboarding, mentoring, and evaluation of student and casual staff.

Assists with managing university food service units, including staff hiring, training, scheduling, supervision, food preparation, inventory, cash controls, sanitation, customer service, administrative records, and financial reporting. Oversees daily operations when the manager or supervisor is absent, supports events and special projects, and helps implement menu items, promotions, and service improvements.

Designs, coordinates, facilitates, and evaluates university-wide employee and leadership learning programs. The role develops accessible learning resources, manages program logistics and calendars, supports customized workshops, evaluates participant outcomes, coordinates facilitators and vendors, and leads learning and development projects. It builds partnerships across the university, advises stakeholders, contributes to HR initiatives, and applies adult learning, instructional design, organizational development, and facilitation expertise.

Manages WUSA design, construction, renovation, and facility renewal projects from planning through close-out. Responsibilities include budgeting, scheduling, contract administration, design coordination, procurement, vendor management, risk tracking, stakeholder communication, commissioning, documentation, capital planning, and contractor health and safety compliance. The role coordinates multidisciplinary teams, consultants, contractors, university departments, and external service providers while ensuring regulatory, accessibility, sustainability, and institutional standards are met.

Provides high-level administrative support to the Dean, including calendar and travel coordination, confidential correspondence, briefing materials, records management, committee support, event planning, contract routing, and deadline tracking. The role coordinates Indigenous initiatives, manages suppliers and event logistics, supports university committees, improves office processes, and supervises an administrative assistant. It requires strong judgment, discretion, communication, organization, and proficiency with Microsoft Office.

Develops, publishes, and optimizes web content and digital experiences across institutional websites. Coordinates marketing campaigns, content production, stakeholder approvals, timelines, and promotional activities. Applies information architecture, usability, accessibility, SEO, analytics, brand standards, and emerging AI visibility practices. Analyzes web and campaign performance data, identifies improvement opportunities, supports governance, and contributes to continuous improvement of digital marketing processes and services.

Manages a portfolio of research accounts, including account setup, budgeting, financial reporting, invoicing, variance analysis, reconciliations, audits, and account closures. Advises researchers and administrators on sponsor requirements and university policies, coordinates with internal and external stakeholders, monitors deadlines and expenditures, and maintains supporting documentation. The role also facilitates sponsor audits and ensures compliance with research agreements and financial guidelines.

Provides labour relations expertise to university leaders, advising on collective agreements, employee relations, grievances, investigations, dispute resolution, collective bargaining, and labour-management relationships. The role manages confidential case files, assesses and mitigates labour risks, supports policy and process improvement, and develops resources and training. It also conducts research, prepares bargaining materials, and provides strategic recommendations aligned with institutional and legal requirements.

Provides administrative and operational support to the Director, leadership team, and School of Optometry and Vision Science. Responsibilities include scheduling, correspondence, meeting documentation, records management, faculty lifecycle processes, inquiries, purchasing, facilities coordination, key and space management, event logistics, safety support, and academic administration. The role also maintains databases and contact records, tracks maintenance issues, supports recruitment and promotion processes, and coordinates meetings and events.

Provides strategic HR advice to leaders, managers, and staff on employee and labour relations, employment legislation, performance management, accommodations, investigations, workforce planning, recruitment, compensation, and organizational change. The role develops HR strategies, supports grievances and arbitrations, delivers workshops, advises on compliance and human rights matters, and builds effective partnerships across a diverse university environment.

Manages a Chemical Engineering analytical services laboratory supporting university and external research. Provides analytical testing and consultation, supervises users, maintains and troubleshoots instrumentation, manages safety and supplies, develops SOPs and training, administers billing and budgets, supports equipment acquisitions, and promotes fee-for-service laboratory capabilities.

Supports microbiology and molecular biology research through laboratory maintenance, microorganism growth, DNA extraction, cloning, PCR, reagent preparation, data collection, recordkeeping, literature research, and routine testing. The role also assists with specimen collection, research participants, lab organization, materials restocking, and special projects in a supported learning environment.

Leads engineering research innovation, entrepreneurship, commercialization, and industry partnership growth. Develops strategic research initiatives, identifies funding opportunities, coordinates major grant proposals, oversees budgets and reporting, and builds relationships with industry, government, academia, alumni, and entrepreneurship organizations. Advises researchers, supports commercialization and intellectual property pathways, manages research agreements, promotes faculty research, and guides strategic planning and communications to increase funding, visibility, and external collaboration.

Provides academic administration and student-centered support for undergraduate and graduate programs. Advises students, manages academic integrity processes, scheduling, admissions, recruitment, events, communications, data, reports, and administrative workflows. Coordinates with faculty, university services, and external partners; supports student wellness referrals, special projects, policy implementation, and program accreditation. Requires strong organization, communication, discretion, conflict-management, advising, and event-planning skills in a fast-paced academic environment.

Plans, develops, and evaluates faculty communications across web, social media, email, newsletters, publications, and presentations. Creates and edits audience-focused content, messaging, and briefing materials; coordinates stakeholders and communications projects; advises on messaging and channel approaches; monitors engagement and performance; and recommends improvements to communications practices, tools, and processes. The role supports faculty visibility, research, academic programs, student experiences, events, partnerships, and institutional reputation.

Provides senior engineering leadership for university infrastructure renewal, maintenance, and capital projects. Oversees building systems projects involving HVAC, heating, cooling, water, electrical, and related infrastructure from planning through commissioning. Leads consultants, contractors, project teams, procurement, budgets, risks, stakeholder engagement, and contract management. Advises facilities leadership, supports sustainability and carbon-reduction initiatives, manages direct reports, and ensures compliance with safety, environmental, building, and regulatory requirements.

Leads the University’s grants and proposal development portfolio, including pre-award and non-financial post-award administration, sponsor relations, compliance, budgeting, and prestigious awards. Supervises and develops professional teams, establishes strategic priorities, improves workflows and performance metrics, supports major Canadian and international funding programs, and advises senior research leadership. The role also provides faculty outreach, training, proposal editing, policy implementation, data analysis, risk management, and liaison support with funding agencies and internal university units.

Leads the University’s research equity, diversity, and inclusion portfolio. Develops and implements strategies, policies, programs, and metrics; oversees the Canada Research Chairs Equity Action Plan; advises senior leaders; coordinates stakeholder engagement and outreach; analyzes EDI data; manages projects and reporting; and supervises, coaches, and develops staff.

Manages day-to-day operations for the Waterloo Institute for Sustainable Aeronautics, including strategic planning, partnerships, research funding, financial administration, communications, marketing, events, education programs, and knowledge mobilization. Supports leadership, advisory committees, researchers, external partners, media, and university stakeholders while overseeing budgets, staff assignments, brand communications, and aviation/aerospace training initiatives.

Supports planning, coordination, and delivery of large-scale university events across campus and off-site locations. Responsibilities include arranging venues, catering, rentals, permits, and technical needs; supervising part-time staff and volunteers; tracking expenses and inventory; coordinating vendors and stakeholders; supporting risk assessments and emergency plans; and contributing to event documentation, scheduling, and evaluation.