Jobs at University of Waterloo

Provides executive administrative support to the Director of the Cheriton School of Computer Science, coordinating meetings, correspondence, committees, reports, and confidential documents. Manages faculty hiring, appointments, tenure and promotion, merit reviews, leave processes, immigration administration, and visitor arrangements. Supervises administrative staff, oversees related budgets and reconciliations, maintains procedures and records, and advises faculty and staff on policies, HR matters, and compliance.

Coordinates first-year university orientation programming, including student leader and volunteer recruitment, supervision, training, events, communications, partnerships, budgeting, and administrative support. The role co-manages a 20-person orientation team, supports over 1,000 volunteers, oversees a $120,000 operating budget, develops transition resources, monitors communications channels, and contributes to strategic planning and assessment of the student orientation experience.

Provides administrative coordination for graduate programs, including admissions processing, student advising, academic progress monitoring, payroll and funding administration, records maintenance, course scheduling, communications, website updates, and event planning. The role supports graduate students, faculty, admissions committees, and university offices while ensuring compliance with academic policies, deadlines, and program requirements.

Develops alumni relationships and fundraising strategies to secure annual and major gifts for Faculty priorities. Manages a prospect portfolio, identifies and cultivates donors, coordinates solicitations and stewardship plans, engages volunteers, creates donor proposals, organizes targeted programming, collaborates with faculty and advancement teams, and maintains accurate relationship records and reports.

Manages the university’s Identity and Access Management function, including strategic direction, technology roadmaps, operations, staffing, vendor relationships, project delivery, service continuity, and risk management. Oversees IAM integrations, documentation, change management, capacity planning, and recovery planning while collaborating with campus IT, leadership, vendors, and peer institutions. Promotes IAM best practices, supports audit responses, develops staff, and communicates complex technical decisions and business cases to stakeholders.

Coordinates academic services for Engineering and Architecture students, including advising, academic integrity cases, undergraduate calendar management, accreditation support, communications, data management, events, admissions, and special projects. The role provides student-centered client service, maintains records and policies, supports committees and senior leadership, and liaises with academic units and central university services. It requires strong administrative, communication, organizational, conflict-management, and advising skills in a fast-paced academic environment.

Provides comprehensive administrative coordination for an academic school, supporting leadership, committees, faculty recruitment, tenure and promotion, scheduling, safety compliance, communications, purchasing, events, visitors, and student programs. Maintains calendars, records, websites, contracts, meeting materials, permits, and confidential processes while coordinating with university departments, suppliers, contractors, and external visitors. Requires strong organization, communication, discretion, problem-solving, and policy knowledge.

Manages departmental operating and research finances, procurement, expense claims, payroll, compliance, and budget monitoring. Provides administrative support to the Department Chair and Administrative Officer, including meeting coordination, recruitment administration, travel arrangements, reporting, policy guidance, audits, and special projects. Supports faculty, staff, students, and external visitors with financial systems, reimbursements, hiring, and payroll processes.

Coordinates administrative and instructional support for large, multi-section mathematics courses. Responsibilities include teaching, managing teaching assistants and markers, onboarding instructors, maintaining course systems and archives, supporting assessment and grading, addressing student and instructor inquiries, overseeing educational technologies, and applying academic policies and procedures.

Coordinates research graduate programs, including admissions, academic advising, student records, progress tracking, committee support, events, recruitment, communications, and policy compliance. Advises prospective and current students, evaluates applications, manages forms and databases, prepares reports, supports thesis and examination processes, and liaises with university offices, faculty, and students while handling confidential information.

Supports approximately 1,000 annual student-run events and advises student societies on governance, compliance, risk management, elections, budgeting, logistics, and space bookings. The role provides onboarding and training, facilitates collaboration and committee meetings, coordinates event forms and contracts, monitors society communications and accounts, conducts research, and advocates for student needs across campus.

Administers graduate admissions, student advising, scholarships, funding, records, thesis defenses, internships, and academic progression. Provides policy guidance, crisis support, reporting, budgeting, payroll, and event coordination while supporting graduate studies leadership and faculty. Maintains student and alumni databases, coordinates awards and research assistant assignments, supports co-op placements, and communicates with students, applicants, faculty, and external partners.

Supports the university clubs system through administrative coordination, customer service, documentation processing, database maintenance, training logistics, room bookings, equipment and inventory management, and resource allocation. Serves as the first point of contact for student clubs, resolves and escalates issues, mediates conflicts, applies EDIR principles, supports event compliance, and contributes to workflow improvements and operational audits.

Reviews financial transactions and processes to assess internal controls, compliance, fraud indicators, and improvement opportunities. Documents processes, tests controls, prepares findings and reports, and supports policy communications, financial training, manuals, and website content. The role also advises on accounting practices, participates in system upgrades and testing, and contributes to finance projects and continuous improvement initiatives.

Leads the University’s Information Systems group, overseeing strategy, staffing, budgets, applications, ERP systems, integrations, infrastructure, data provisioning, cybersecurity principles, vendor relationships, and lifecycle management. Establishes priorities, governs projects, supports acquisition and implementation, manages campus-wide stakeholders, and ensures secure, reliable, and sustainable information technology services.

Coordinates front desk operations across five residence communities, including scheduling 25–75 student staff, supervision, training, performance management, space bookings, communications, move-in support, and special projects. The role develops operational processes, facilitates large-scale training, manages schedules and coverage, supports student services, and collaborates with campus partners to improve customer and student experiences.

Provides academic and student services administration for Electrical and Computer Engineering programs, including admissions, advising, scheduling, academic integrity, student wellness referrals, events, communications, data management, and policy support. The coordinator liaises with faculty, campus services, students, and external partners; supports leadership and special projects; manages sensitive information; and contributes to student-centered service improvements.

Coordinates academic services for undergraduate and graduate engineering programs, including student advising, academic integrity, scheduling, admissions, recruitment, events, communications, data management, wellness referrals, and administrative support. Serves as a liaison among students, faculty, department leadership, and university services while managing sensitive information, supporting special projects, and contributing to student-centered service improvements.

Provides frontline support to undergraduate students, interpreting academic policies and resolving enrollment, transfer, and course-related issues. Coordinates timetabling, admissions, examinations, teaching assistants, evaluations, events, and student records. Prepares reports, supports instructors and committees, manages office workflows, coordinates travel and purchasing, and maintains communications and supplies. The role also leads projects, provides crisis referrals, trains staff, and liaises with faculty and university departments.

Provides executive-level administrative support to the Department Chair, including calendar management, correspondence, meeting preparation, confidential records, faculty appointment and promotion processes, committee coordination, events, financial reimbursements, and departmental operations. The role supervises a Department Assistant, maintains faculty and committee records, supports policy compliance, coordinates recruitment and immigration processes, and assists with reports, statistical analysis, purchasing, and process improvements.