Jobs at University of Waterloo

Manage financial administration of a portfolio of research accounts: set up projects in InfoEd, prepare financial reports and invoices, perform variance analysis, liaise with PIs, sponsors and auditors, ensure compliance with sponsor and university policies, and close out accounts with appropriate documentation.

Manage design and construction project delivery and facility renewal across campus: budgeting, scheduling (CPM), design coordination, procurement/contract management, commissioning, stakeholder communication, records management, and ensuring compliance with building codes, safety and campus standards.

Provide front-line reception and customer service for the Associate Provost, Campus Support and Accessibility office: answer phones and emails, schedule and check in appointments, assist clients with forms, manage confidential health records and filing, direct or escalate inquiries, and apply trauma-informed de-escalation and support.

Lead operational management of campus mechanical services, overseeing staff and contractors to deliver maintenance, preventative programs, repairs, and infrastructure renewal. Coordinate priorities, budgets, asset management, safety compliance, and stakeholder engagement to ensure reliable mechanical systems across university facilities.

Maintain and enhance the University’s financial systems (primary responsibility for PeopleSoft Campus Solutions Student Financials). Analyze requirements, configure systems, support testing and upgrades, manage access/security, develop and implement reports, troubleshoot integrations, and document procedures to ensure accurate tuition assessment, billing, collections, and financial reporting while supporting stakeholders and continuous improvement.

Assist in managing one or more university food service units: hire, train, schedule and supervise staff; ensure health, safety, sanitation, food quality, inventory, cash controls and customer service; handle administrative tasks, payroll records and financial reporting; cover operations in manager absence and support special events and menu/promotional rollouts.

Manage financial and procurement administration for assigned faculty and research groups, ensuring compliance with university and granting agency policies. Monitor and reconcile accounts, prepare financial reports and analyses, assist with research budgeting and proposal preparation, process transactions, coordinate payroll for research staff, and support audits and special projects.

Design, implement, and optimize administrative business systems; gather and validate requirements; liaise with stakeholders and IT teams; map end-to-end processes; support integrations, governance, and continuous improvement for enterprise service delivery.

Develops, coordinates and delivers communications plans and content to support institutional and Advancement priorities. Writes and adapts materials for digital, print and social channels, coordinates stakeholder input and approvals, maintains project documentation, and analyzes performance metrics. Supports editorial calendars, accessibility and brand standards, and continuous improvement of communications processes and tools.

Conduct internal control reviews and transaction testing, document processes, identify control gaps and fraud indicators, produce analysis and reports, and help develop and deliver financial policies, communications, training materials, and system testing support across Finance.

Provide instructional support for first-year engineering: tutor labs and tutorials, grade assignments and exams, develop solution sets, hire and manage first-year tutors/teaching assistants, operate multimedia and WEEF labs, train students on lab equipment, schedule classes, and proctor exams.

Lead coordination and delivery of multiple national research projects in the Brain and Body Lab. Manage budgets, ethics approvals, multi-site data collection, quantitative and qualitative analyses, partner engagement, recruitment, supervision of research staff, and knowledge mobilization including publications, websites, and presentations.

Develop and execute digital communications strategy for the Institute for Quantum Computing. Create and manage web, newsletter, social and internal content; produce graphics and video; maintain WCMS and accessibility standards; coordinate stakeholders; monitor analytics and report on performance; and drive continuous improvement of communications channels and processes.

Lead institutional brand, marketing strategy, and market research for the University. Establish brand governance, audience frameworks, performance measures, and integrated marketing plans. Provide strategic counsel to senior leaders, oversee research and insights, manage budgets and external partners, and lead a team to drive consistent, data-driven marketing across a decentralized campus environment.

Lead undergraduate recruitment for the Faculty of Health by developing and executing marketing and relationship-building strategies, managing events (in-person and virtual), overseeing budgets, training and supervising large teams of student volunteers and a co-op, representing the faculty on committees, conducting outreach (domestic and occasional international), responding to prospective student inquiries, and coordinating offer-acceptance initiatives.

Lead strategic communications and issues management for high-profile, sensitive university matters. Advise senior leaders, develop messaging, response frameworks and stakeholder coordination. Monitor risks, support emergency preparedness, evaluate communications effectiveness, and provide coaching to colleagues.

Manage and coordinate research activities for the School of Accounting and Finance, including overseeing the Behavioural Laboratory, supporting study design and data collection, obtaining research ethics approvals, coordinating knowledge translation and events, supervising students and casual staff, and administering budgets and grant support to ensure high-quality research outputs.

Lead design, build and implementation of administrative and academic support processes for new graduate programs across multiple campuses. Plan and deliver projects, design integrated scheduling frameworks, manage stakeholders, monitor performance, drive change management and continuous improvement, and ensure alignment with institutional and professional accreditation requirements.

Lead corporate, foundation and individual fundraising for the Faculty of Mathematics. Manage a portfolio: identify, research, cultivate, solicit and steward major gift prospects; develop proposals and fundraising materials; coordinate campaigns, database records, volunteer teams and special projects; support alumni and student engagement.

Lead process development and support for RAC1/RAC2 quantum-nano fabrication and characterization equipment. Establish and document baseline fabrication recipes via DOE and SPC, instruct and qualify users, troubleshoot equipment and vacuum systems, enforce safety protocols, consult on process flows and characterization, and maintain equipment cleanliness and compatibility to support campus researchers.