Jobs at University of Waterloo

Leads cross-functional commercial projects for university print, retail, and food service departments, managing scope, timelines, KPIs, stakeholders, communications, and issue resolution. Provides data-driven recommendations on merchandising, purchasing, pricing, assortment, and category strategy. Manages apparel and technology vendors, evaluates performance, supports trademark compliance, develops dashboards and research initiatives, and contributes to business growth and operational improvements.

Leads university-wide alumni engagement strategy, digital community development, volunteer programs, events, partnerships, and outreach. Manages alumni team members, budgets exceeding $100,000, vendors, data processes, communications, and program evaluation. Collaborates with campus departments, alumni, donors, volunteers, and university leadership to increase participation, strengthen relationships, and support advancement objectives.

Leads the University of Waterloo’s in-house design team, overseeing workflow, resource allocation, quality assurance, brand alignment, accessibility, stakeholder coordination, and continuous improvement. Manages concurrent design projects across print and digital formats, develops templates and production practices, maintains asset and file-management standards, and coaches designers to deliver high-quality creative work within a shared-services environment.

Leads the University’s energy, mechanical, electrical, HVAC, controls, and utility infrastructure operations. Oversees energy management, conservation initiatives, utility forecasting, infrastructure renewal, capital planning, procurement, budgets, safety, regulatory compliance, and technical teams. Partners with facilities, sustainability, construction, campus stakeholders, and the Chief Stationary Engineer to improve system reliability, resilience, efficiency, and long-term infrastructure performance.

Leads specialized communications initiatives for the University of Waterloo’s Velocity entrepreneurship incubator. Develops strategic messaging, communications plans, narratives, and audience-focused content highlighting founders, ventures, student entrepreneurs, partnerships, and innovation programs. Advises leaders and stakeholders, coordinates integrated communications across teams and channels, evaluates audience and performance insights, manages reputational considerations, and improves communications frameworks and practices. The role requires independent management of complex initiatives, advanced writing and editing, stakeholder partnership, strategic judgment, and cross-functional coordination.

Leads career development education and services for students and postdocs across two faculties. Oversees strategic planning, career advising, inclusive programming, stakeholder partnerships, staff hiring and development, project delivery, service evaluation, and continuous improvement. Acts as a career development subject matter expert while collaborating across the university to integrate career readiness into academic and co-curricular experiences.

Develops and executes digital communications for WUSA, including social media plans, web content, video scripts, digital campaigns, content calendars, and on-campus screen content. Analyzes social media data, monitors online discussions, supports organizational communications, and manages digital projects, budgets, stakeholders, and workflows. The role also hires, trains, evaluates, and supervises part-time student staff while collaborating with university and external partners.

The Data Analyst manages, cleans, integrates, and analyzes Faculty of Mathematics data to support operational efficiency and evidence-based decisions. Responsibilities include developing Python automation scripts, dimensional models, SQL queries, statistical and predictive models, dashboards, visualizations, and business intelligence reports. The role communicates insights and recommendations to diverse stakeholders, ensures data quality and privacy compliance, researches improved tools and practices, and supports planning, evaluation, and budgeting through forecasting and analytics solutions.

Leads digital learning and educational development projects from planning through completion. Provides expert consultation on pedagogy, instructional design, course and curriculum development, faculty development, and inclusive teaching practices. Conducts applied educational research, translates findings into institutional strategies, facilitates advanced workshops, and mentors educational consultants and staff. Manages stakeholders, project scope, timelines, resources, change processes, and institutional initiatives with significant departmental and university-wide impact.

Leads career education strategy and delivery for undergraduate, graduate, and postdoctoral learners across Engineering and Math. Manages and coaches career advising staff, develops inclusive programming, builds partnerships across the university, integrates career education into curricula, oversees strategic projects, evaluates program outcomes, and contributes to departmental planning, communications, process improvement, and work-integrated learning initiatives.

Oversee accurate, compliant monthly, biweekly, and off-cycle payroll processing for domestic and international employees. Manage payroll staff, year-end reconciliations, remittances, audits, controls, procedures, training, and stakeholder communications. Serve as the Workday payroll and time-tracking subject matter expert, partnering with technology and analytics teams on configuration, testing, security, integrations, reporting, and issue resolution. Advise stakeholders on complex payroll matters and lead continuous process improvements.

Provides functional business analysis and project leadership for student information systems and integrations. The role gathers and negotiates stakeholder requirements, creates user stories and test scenarios, configures and maintains complex processes, supports system upgrades, troubleshoots issues, ensures data and interface integrity, and delivers reporting, documentation, training, and continuous-improvement initiatives across the university.

Provide pedagogical and instructional design consultation to faculty, lead faculty development workshops, support course and courseware design, apply evidence-informed teaching practices, conduct applied research and evaluation, contribute to institutional teaching initiatives, and mentor junior staff and students.

Provides front-line clinical mental health services to primarily university students, including assessments, risk evaluations, treatment planning, individual and group counselling, crisis response, referrals, and case documentation. Advocates for student academic and personal success through campus collaboration, seminars, and suicide-prevention training. Applies brief therapy and behavioral health practices while participating in multidisciplinary teams and potentially supervising graduate trainees.

Lead day-to-day operations and process improvements for Engineering Graduate Studies. Provide strategic support to the Associate Dean, supervise and develop administrative staff, manage admissions and scholarship processes, oversee budgets and signing authority, maintain web/SharePoint content, and coordinate graduate program reviews, committees, and awards.

Support the Communications Officer by researching, writing, editing, and disseminating research features, news, profiles, and web content. Produce and edit photographs, design marketing materials and digital displays, manage web and social content, draft reference and support letters, and assist with event promotion and content coordination across Faculty channels.

Configure, implement, maintain, and optimize research information systems; manage projects, testing, documentation, secure access, and stakeholder consultations; provide systems support, supervise contract staff, and recommend process improvements to support research administration and compliance.

Provide administrative and executive support for faculty fundraising and alumni relations: manage director schedules, CRM reports (BBCRM), event logistics, donor communications, scholarship administration, budgeting and expense processing, website and filing maintenance, and supervise co-op students.

Lead AI literacy and training for campus users: design and deliver workshops, guides, and onboarding for AI tools; support pilots and adoption; create reusable documentation; advise on responsible AI use and collaborate with technical, governance, and campus partners to improve adoption and training.

The Events Manager plans, markets, coordinates, and evaluates the School of Accounting and Finance’s events, including awards, recruitment, alumni, donor, and student programs. Responsibilities include strategic planning, communications, registration, vendor and budget management, volunteer supervision, risk mitigation, compliance, logistics, stakeholder service, and reporting. The role manages event budgets of $10,000–$50,000 and coordinates concurrent, high-profile events using in-person and virtual event platforms.