Jobs at University of Waterloo

Lead corporate, foundation and individual fundraising for the Faculty of Mathematics. Manage a portfolio: identify, research, cultivate, solicit and steward major gift prospects; develop proposals and fundraising materials; coordinate campaigns, database records, volunteer teams and special projects; support alumni and student engagement.

Lead process development and support for RAC1/RAC2 quantum-nano fabrication and characterization equipment. Establish and document baseline fabrication recipes via DOE and SPC, instruct and qualify users, troubleshoot equipment and vacuum systems, enforce safety protocols, consult on process flows and characterization, and maintain equipment cleanliness and compatibility to support campus researchers.

Provide operational support for the Student Information System (SIS), manage support queues, gather and validate business requirements, design solutions, coordinate stakeholders and projects, improve processes, ensure governance and data consistency, and support system stability and integrations to enhance end-user service delivery.

Lead design, delivery, and improvement of campus-wide sustainability programs (Green Office, Green Labs, Green Residence, volunteers), develop training and certificates, support behaviour-change initiatives, plan events/campaigns, build partnerships across campus and community, track participation and outcomes, and support program evaluation and web content.

Supervise mechanical trades staff to maintain, repair, and operate campus mechanical infrastructure. Coordinate daily maintenance and preventative programs, assign work, troubleshoot equipment failures, manage contractors, ensure regulatory compliance, and promote safe work practices and staff development.

Provide administrative and secretarial support for undergraduate and research programs: schedule courses and exams, manage overrides and teaching records, coordinate USRA/URA hires and conferences, maintain website and WCMS content, process hires and travel claims in Workday/Concur, organize seminars and events, manage AV equipment and department logistics, and handle general office duties and inquiries.

Develop, coordinate, implement, and evaluate programs for international students (with emphasis on Chinese students). Conduct research and environmental scans, manage events (online and in-person), collect and analyze program feedback, supervise and train student staff/volunteers, and build partnerships across campus to enhance international student experience.

Provide administrative support for government research contracts and grants: manage proposal and award files, process projects in the InfoEd system, track and report project status, prepare and amend agreements, manage sponsor correspondence, advise on policy interpretation, and support events and communications for the Research Partnerships team.

Manage acquisition, inventory, dispensing, accountability, and disposal of study products; instruct participants; maintain SOPs and regulatory documentation; liaise with sponsors and monitors; train external sites and coordinate study data flow to CORE Data Management.

Provide research administration and project management support to faculty: prepare and submit proposals, negotiate and manage research contracts, ensure compliance, oversee post-award financial and reporting requirements, coordinate sponsors and internal stakeholders, and lead internal funding competitions and special strategic projects.

Provide administrative support to the Department Chair and Administrative Officer, manage schedules, meeting minutes, faculty appointment processes, event and travel arrangements, maintain personnel files, department communications, website and social media, coordinate space/maintenance and safety duties, and assist with graduate/undergraduate administrative activities.

Provide pedagogical and instructional design support to faculty, including course and assessment design, LMS and educational technology consultation, faculty development workshops, applied research and evaluation, and participation in institutional teaching and learning initiatives. Lead projects, collaborate with stakeholders, mentor junior staff, and promote inclusive, evidence-informed teaching practices.

Provide production support for student information systems, manage daily processes and data interfaces, maintain course/catalog coding and GPA/AA rules, generate queries/reports, support system upgrades and testing, document procedures, and assist Records/Admissions staff with enrolment and convocation-related tasks.

Provide front-line clinical mental health services to 2SLGBTQIA+ students using anti-racist, trauma-informed, and gender-affirming approaches. Conduct assessments (including gender-affirming care readiness and risk), treatment planning, individual and group counselling, crisis response, case documentation, referrals, and termination planning. Advocate for students, collaborate with campus and community supports, provide trainings, and supervise graduate trainees. Maintain best clinical practices and up-to-date knowledge of trans care pathways, legislation, and 2SLGBTQIA+ issues.

Lead undergraduate recruitment for the Faculty of Mathematics in Asia and other key markets. Develop and execute strategic recruitment and CEMC outreach plans, conduct in-person and virtual presentations, build school and agency partnerships, counsel applicants on admissions, and support outreach events and competitions. Manage communications (English/Mandarin), social media, travel, and reporting to meet recruitment goals.

Lead strategy, planning, and execution of a portfolio of Faculty of Engineering events (alumni, recruitment, research/industry). Manage budgets, vendors, volunteers, logistics, virtual platforms, communications, and stakeholder relationships. Serve as project lead and on-site decision-maker for high-volume, high-visibility events, delivering engaging, brand-aligned experiences.

Manage multiple design, construction, and facility renewal projects from programming through close-out. Responsibilities include budgeting, scheduling (CPM), design coordination, contract management, commissioning, stakeholder communication, record-keeping, and ensuring compliance with building codes, safety regulations, and university standards.

Process and review bi-weekly and monthly payrolls in Workday, validate earnings/deductions and retro pay, produce off-cycle payments, run reports and bank interfaces, prepare ROEs and remittances, respond to employee inquiries, support audits, participate in testing, maintain SOPs, and assist with training and continuous improvement.

Provide comprehensive legal administrative support to Legal Counsel and the Legal Executive Officer, including calendar and correspondence management, legal document drafting and proofreading, file and matter management in Onit/iManage, legal research (CanLii, Carswell), meeting preparation, workflow improvements, and stakeholder liaison to ensure efficient LIS operations.

Perform environmental sample collection, extraction, LC-MS/MS analysis (pharmaceuticals and drugs of abuse), QA/QC, data analysis and reporting. Maintain inventories, safety inspections, SOPs, train students, and manage laboratory documentation.