Clinical Research Analyst

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union: Non-Union 
Number of vacancies: 1
New or Replacement Position: New 
Site: Princess Margaret Cancer Centre
Department: Research
Reports to: Manager, Clinical Research
Salary Range: $33.80 - $42.25 per hour
Hours: 37.5 hours per week
Shifts: Days
Status: Permanent Full-time
Closing Date: August 20, 2026

Position Summary

The Correlative Studies Program (CSP) provides comprehensive clinical research biospecimen management services that support translational cancer research and clinical trials conducted through the Cancer Clinical Research Unit (CCRU) at Princess Margaret Cancer Centre. The program facilitates the collection, processing, storage, shipment, and management of high-quality biospecimens to advance the discovery and validation of novel cancer diagnostics and therapies.

The Clinical Research Analyst (CRA) is responsible for coordinating biospecimen management activities across multiple clinical trials, ensuring compliance with institutional policies, study protocols, Good Clinical Practice (GCP), International Council for Harmonization (ICH-GCP), Health Canada, FDA, Tri-Council guidelines, and applicable transportation and customs regulations (IATA). The CRA oversees international biospecimen logistics, regulatory documentation, equipment and quality records, study tracking, and operational workflows to ensure the timely, compliant, and efficient movement of biospecimens while maintaining specimen integrity.

A significant component of this role is administrative coordination and documentation management. The incumbent is responsible for maintaining complete and accurate study records, shipping documentation, regulatory files, equipment maintenance records, quality documentation, inventories, databases, and operational trackers.

Duties

• Coordinate domestic and international shipment of human biospecimens in compliance with study protocols, IATA Dangerous Goods Regulations, TDG, GCP, and applicable regulatory requirements.
• Prepare, review, and maintain shipping and customs documentation, including commercial invoices, import/export permits, chain of custody records, and regulatory documentation required for international transport.
• Monitor biospecimen collection schedules, coordinate courier services, track shipments from pickup to delivery, and proactively resolve transportation and customs issues to ensure timely specimen delivery.
• Coordinate incoming biospecimen shipments from participating clinical trial sites and facilitate sponsor-specific electronic requisition systems and related study documentation.
• Maintain complete, accurate, and audit-ready study documentation, including biospecimen inventories, study trackers, databases, shipping records, quality metrics, and regulatory files.
• Maintain laboratory equipment records by coordinating routine maintenance and calibration, filing service documentation, and managing temperature monitoring records for regulatory compliance.
• Prepare operational reports, summaries, and presentations related to biospecimen volumes, turnaround times, quality indicators, and program performance.
• Monitor inventory levels of laboratory supplies and biospecimen collection kits to ensure operational readiness and continuity of service.
• Issue, investigate, and resolve study- and shipment-related queries while liaising with sponsors, clinical sites, couriers, customs brokers, and receiving laboratories to support efficient program operations.
• Participate in departmental meetings, maintain current knowledge of applicable regulations and industry best practices, and contribute to quality improvement initiatives and regulatory compliance activities.

• Bachelor's degree, or recognized equivalent, in a health, life science, or related discipline required
• One to two years of experience in clinical research, laboratory operations, biospecimen management, or a related field required
• Knowledge of biospecimen collection, processing, storage, shipping, cold chain management, and specimen preservation techniques.
• Working knowledge of Good Clinical Practice (GCP), ICH-GCP, Health Canada, FDA, Tri-Council guidelines, and applicable regulations governing clinical research and human biological materials.
• Knowledge of international shipping requirements, customs regulations, and import/export processes for human biological materials; TDG and/or IATA certification is considered an asset.
• Experience preparing international shipping documentation, customs paperwork, and coordinating compliant biospecimen shipments is preferred.
• Strong organizational, analytical, problem-solving, and time management skills with exceptional attention to detail and accuracy.
• Excellent verbal and written communication skills, with the ability to collaborate effectively with clinical teams, sponsors, couriers, customs agencies, and external laboratories.
• Proficiency with Microsoft Office applications and data management systems; experience with EPIC and sponsor electronic requisition systems is considered an asset.
• Demonstrated ability to manage multiple priorities in a fast-paced environment while maintaining a commitment to quality, customer service, regulatory compliance, and continuous improvement.

Why join UHN?
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.